On the agenda

1. 2.a

   ↳You arrived here from a search for “FY2026-2027 Budget” — transcript expanded below

   Review of Proposed Departmental Budgets for FY2026-2027

   discussed

   City Manager Debbie Myers and department heads presented proposed FY2026-2027 budgets for City Council, City Manager, Administrative Services, City Clerk, Library (including new Special Events Division), Economic Development, and Finance departments. Discussion covered the $110,000 Special Events appropriation (which now includes New Year's Eve and Christmas Parade), splitting the Assistant City Manager's salary between General Fund and Solid Waste/Water/Sewer Fund due to time spent supporting Public Works, a $39,700 increase in Library State Aid for a new long-range plan, and adding a Main Street schedule section to The Bridge newsletter. No formal votes were taken; this was a work session review.

   • consensus:Council reached consensus to include a Main Street schedule section in The Bridge newsletter. (passed)
   • direction:Staff directed to split Assistant City Manager salary between General Fund and Solid Waste/Water/Sewer Fund budget centers. (passed)

   🏢Feeding Florida🏢Florida Retirement System🏢Main Street🏢Municode👤Crystal👤Debbie Myers👤Judy👤Leanne👤Ms. Feiger#Administrative Services Budget ($109,020)#Cavalier Square events#Chasco Fiesta#Christmas Parade#City Clerk Budget ($49,850 operating)#City Council Budget ($364,200 operating)#City Manager Budget ($325,570)#Cotee River Bike Fest#ELROY outreach program#Economic Development Budget#FLA, ALA, and FFEA conferences#FY2026-2027 Budget#Finance Department Budget#Glow Forge cart initiative#LSTA Grant#Library Budget#Library Long Range Plan#Line item 41299 Personnel#Line item 4134 Data Lines#Line item 44011 Travel and Training#Line item 44211 Postage#Line item 44731 Code Book Update#Line item 44799 Printing and Binding#Line item 44921 Legal Recordings#Line item 44961 Special Events#Line item 4911 Legal Advertising#Line item 52525 Software Licenses#New Year's Eve event#Orange Lake Sunset Acoustic Series#Riverside Concert Series#SNAP / Fresh Access Bucks program#Special Events Division Budget ($110,000)#The Bridge newsletter#Viva Cavalier

   ▶ Jump to 0:10 in the video

   ▸Show transcriptHide transcript

   Broadcast caption · reformatted for readability

   Pleased to be able to present to you this evening. The first of our budgets for the fiscal year 2627, fiscal year and the budgets that we will be presenting to you this evening are the city council budget, the city manager's budget, the administrative services budget, the city clerk's budget, the economic development budget, the library budget, which contains the special events budget and the finance department budgets. At this point, we do not have a balanced budget. And you will note that we will be making many changes between the first budget presentation and the second budget presentations to you. But we will note all of those changes to you at your second budget presentation. We do feel that we have a good working budget at this point, and we feel comfortable making it to you about refinements will have to be made as revenue projections come in, and we get a better handle on what they are going to be. We have asked the departments to be prudent, and their requests, and most of them were able to do so. There there are reasons that some, you know, had to exceed our requested directives to them, but most of them did pretty well. The budgets that will present to you this evening will include presentations on revenue and expenditures to include both labor. And, I should say, personnel, and then operating expenditures. And we will start with the city council budget. Which. You will note. There is very little change in your budget over previous years. Expenditures. I bombed on professional services. Miscellaneous. Just a bit. Cultural affairs. Cultural affairs. I bumped that $4,000. They have been more effective this past year in spending their appropriation, and they have supported appropriate projects and programs. So I did appropriate some additional dollars for them. What do you expect out of the historical society? We aren't seeing much other than supporting a a staff person, so to speak, out of them, I guess 25, 24, 25 is zero. So that's why I say it must have been something that comes up to 11 grand. So. They they did get an appropriation in 2425. Well, that's what's going to happen with special events. Do you have to come see us, I guess, excuse me, the next one. Special events. That means you're going to have to come and see us a similar to what they did last year. You're saying for historical society they did get something because they came and asked us, is that what we're going to have to do with the special events? Then why is there $110,000 special about that? This special events appropriation is for to support [00:05:13] In-kind special events and. What I what I don't know, and what I need to find out from crystal is why we're not showing any in. 2526 so that's what I'm saying. You're going to have to come to us at some point when you. If it's at some point, you're going to come knocking. We are. Okay. That's what I said. Yeah. All right. So that's kind of what, you know, historical society didn't get anything. But they did get something because they came and ask us in 2425 they did. Okay. So that's kind of okay, I understand that. Otherwise I'm fine. The rest of the way down in city sponsored program expense, we just gave you a little bump. Other current charges, miscellaneous. We bumped up a little bit. Are you going to guys ties, office supplies, ties and jackets. I'm sorry. You're going to bias ties and jackets. No we aren't. Well it says here clothing and wearing apparel shirts. The joke. Oh, sorry. Yeah. Okay. All right. We can go on. I'm just. That's all. So just real quick on the special events, that number that we came up with, 110,000. I mean, do we think that is going to be adequate too much? I don't think it's going to be too much. What now. What are we thinking is going to fit into that. I mean, are we just thinking chasco cody river bike bike. You know, I'm thinking it does include an additional activity that we haven't funded in the past, the new year's eve. Yes. The Christmas parade. Yes. Okay. Okay. I'm just curious. Just make sure we're all on the same page because I just I really don't want to see people coming in asking for money again. And we don't have it appropriated. So. Right. I don't want to I don't want to get into that habit. That's all. I'm not thinking of anything beyond that. But I've heard you speak of that. Yes. To be included. And so I did appropriate additional funding for it this year. Thank you. And so the total operating budget is $364,200. And the one expenditure we went over kind of quickly was office supplies, which was a large increase. And that's because we appropriated funds to buy new tables for this room for the department heads, so that we could put shields out in front of them and update them as a security measure, should the unthinkable ever occur, that we could have, I ask leanne, is that correct? Correct. To run a a line down so we could plug our phones in? Can you see your phones in? Yeah. Your phones for what reason? Or laptops? Whatever. Ipads. Ipads. For electricity. Okay. A few months ago I asked her. Well, usually they let me know so that I can prioritize tasks and I haven't heard anything about that. Okay, well, anyhow, then you have now for down here. Up there? No, for right up there. Over there. Right here. Well, they have the outlets in the floor here. Yeah. I was going to say well good. We just don't have any back there. Yeah. Just against the wall. Okay. Yeah. There's some against the wall. Yeah. Yeah. But if they run a line down, I mean from from our from your end to her end, you know, from Judy's end to her end. So everybody can hear the council. I got my Christmas gift for you, chopper. I'll get you a long a long cord. How do we just get him a portable charger? Portable charger? I have one in my car. I'll. I'll get you a portable charger. Okay. All right. The next budget is the city manager's budget. If you don't have any questions about the council's budget, you're going to say about yours, jump right over it. It was a joke now. The expenditures for the [00:10:08] City manager's budget are our salary and. Exempt salaries. Car allowance, and none of those have changed, so to speak. Professional services. We reduced by 1000 travel and training is is consistent with previous years expenditures. And. Office supplies. We have also increased that expenditure to afford for the purchase of a new conference room table. Operating supplies. Miscellaneous. We've increased by $1,000. Total budget in proposed for fiscal year 2627 is in the amount of $325,570, which is less than the budget for 2526 and the amount of $334,560. The third budget for presentation this evening is the city clerk's budget, and she'll be presenting that budget to you this evening. Before she begins, I'd like to make a note that on June 29th, the Florida Retirement System released their new contribution rates for their fiscal year, which is July 1st through June 30th. And those rates this year did drop for both regular employees and senior management positions. It wasn't a significant decrease, but they did decrease for regular employees, 0.44%, and for senior management, 0.64%. So you'll see an overall decrease in frs contributions, employer contributions for the coming fiscal year. Thank you crystal. Thank you, miss myers. Good evening, mayor, city council, city manager. Thank you for the opportunity to present the proposed budget for the city clerk's office for the fiscal year 2627 budget year. There is no change to the personnel cost for this office. Moving on to the operating budget, you'll notice under item 44731 code book update service. That line item was increased to cover the amount that we are being charged for our codification through municode. The next line item I'd like to highlight is the legal advertising for 4911. You'll notice that there was a decrease in that. It's not that we're decreasing any legal advertising. Done. What has happened is the development department will be incorporating a legal advertising line item into their budget, because some of the ads that they do are a little bit different than what I normally advertise for. So it was prudent to just have them do their own advertising. And then the final line item I'd like to highlight that had changes was line item 44921. For legal recordings. This is recordings with the county clerk's office. And that shows a slight increase just to cover the amount that we are being charged to record documents and the amount that we're recording documents for a total of operating budget for the city clerk's office of $49,850. And I would be happy to answer any questions you may have. Thank. You know, she's got the next one too, I suspect the next budget is administrative services. And this is the budget in which we fund the assistant city manager's position. And the department head salary has been reduced in this line item, not because he is of less value to the organization, only because we have split the salary between two budget centers, and we have split it between the general fund and the solid waste water and sewer fund. Thank you, because he is spending a lot of time working in that budget center. And most of you know it [00:15:11] At this point. He's spending almost all of his time over on public works supporting that department currently. And so we split out his budget. And why is this car, along with other. That was the actual number. This was the budgeted for part year. Got it. All right. And. There's more. Travel and training. Last year was $1,500 and we bumped up travel and training to $3,100 because he was he wasn't on full time last year, and there were some additional travel and training opportunities that we wanted to take advantage of for him this fiscal year. In addition, we programed and an additional $900 for dues and memberships to professional organizations is the clothing and wearing apparel have to do with his sneakers? At 250 wouldn't cover one spirit where the total expenditures. Or the budgeted amount in. In the operating expenses is $5,650. In comparison to the previous year in which they were $6,110. Total budget amount for fiscal year 2627 $109,020, in comparison to $175,560. Are there any questions on the budget? The next budget is the library, and so we would ask miss feiger to join us up front. Jumping over minutes. Am I jumping over something? I got finance, yeah, that's all right. We're skipping around. Finance is next. But is it? I got it wrong. That's all right. It's all good. You don't have to leave now. Come on up. We already invited you to the table first. Okay. Multitasking. Flip around. We did find that you remember. I'm sorry, crystal, I had them numbered wrong. Well, it was the order that was listed on the agenda. That's what you're following. Oh, I'm following the agenda. The following tabs. I'm going by the book. Where did you ever go by the book? And before? Before we get started on library, we rolled into the library's budget this year of an independent budget for special events. And so she'll be presenting that to you this evening. And, and it will cover all of the special events that she is responsible for and that our program through her department is that is that what we're calling culture programs coordinator? That is the person in her department that handles the responsibilities. That's a yes or no. Okay. Go ahead. Okay. Thank you for the opportunity to present the fiscal year 2027 budget request for the library and the special events division, starting with the library, the department remains focused on advancing the city's strategic plan through the implementation of specific annual goals as they relate to the library's annual plan of service. This year, we've identified some efficiencies that reduce the overall impact of the final budget about 3.5%, while maintaining high quality services and programs. Our community has come to expect. This, of course, does not [00:20:03] Include the special events division. Okay. And while much of the narrative that you see before you will remain the same, I just like to note that there are a few instances within it that will be updated in terms of the language, and to provide some more updated statistics, but you will see that those changes before the final adoption. So to progress, I'd like to note and highlight several of the items where you will see the most significant changes, starting with turtle personnel services. You'll notice a small decrease, and that's just due to the cultural programs coordinator being moved into the the special events division. And next up 44011 travel and training. There's an increase of $2,500 to cover the increased cost of travel and training to send staff to f l, a, a l a and ffea. Next, I missed unless you said it, I didn't understand 41299. That's a, you know, $50,000 deduction. For one two expenditures for 1299. That is the reclassification of the cultural program coordinator to the special events division. So it's not an overall decrease, but it is a movement in that position all year. Was that position at the rec center. That's where I'm kind of know she she's in the library in the libraries department. The past year was that person a lot of the time in the rec center? No, no. The library, she's been she's been there for a year or half a year, not quite a full year. So that person was not hired until january. It was january. So okay, 2 or 3 months. Okay. All right. Go ahead. Go back to where you were. Okay. The next thing I'd like to mention is four four, 211 postage. That's an increase of $2,000. It's to cover postage increase for things like interlibrary loan, flynn chair books by mail, and the additional cost of postage changes for the bridge. Next up, printing and binding for four, 799. There's an increase of $2,000, and this is for additional copies of the bridge, as well as increased printing for library fliers and elroy and outreach services, which are new this year. Or they continue on this year. Permit fees on that subject right there, we look at the possibility of a small section being Main Street section to tell us what's happening from Main Street in the bridge. Yeah. Yeah, we can if that's what everybody wants. Well, I mean, it's just, you know, it's just supporting them in a sense, because we get the bridge goes to every house in town. So. That's what I do. Whoever whoever handles it. So we have a little square in the bridge, Main Street, have a little square to tell us their activities, you know, their their space in there to add them in. Or do we have to maybe we could get rid of his comments. Yeah. There you go and swap it. Cut it in half. I'm just saying you know I'm I'm helping support Main Street to some degree in town. And you've done a you've got a billboard out on 19, you know, you can do whatever you wish. Somebody speak up. Yes or no. I'm fine with that. Is there a budget impact to see what we're going to. Is there going to get rid of. Is there an impact to the budget in the library department? If not, I'm good with it. The library I don't the topic we're on. I mean, we're we're not expanding the size of the newsletter. It would be in lieu of other information, you could cut mine in half. Yeah. So you got a yes. Yeah. Two thirds even. Yeah. Three quarters. Well, my only question though is who's going to control what we put in there of theirs. Well they're going to have us us. We're going to ask for a schedule. That's all we're asking for a schedule. So we're just going to we're just going to ask for like a [00:25:04] Schedule like kind of what they put online. Yeah, just a schedule in black and white. Okay. Yeah, that'd be cool. Okay. Thank you. So next up will be permit fees. You'll notice a small increase for that. And that is due to some music umbrella licensing costs that are just being moved from the rec centers budget to this budget. So this gives us the right to play music and not be in violation of copyright infringement. And that would cover the entire city, no matter which department. Next up is software licenses and support for five. 22525. There's an increase of $5,100, and that's to cover the rising cost of our security cameras, which are budgeted for an additional 5% increase per year, plus the addition of three more cameras, so that we have a full coverage of all the interior spaces inside the library except for restrooms, of course. Next up, snap miscellaneous snap program cost. So it looks like there's quite a bit more, but all of these expenses are reimbursable due to the grant that the library receives with Feeding Florida and fresh access bucks, there has been a lot of extra additional usage, more vendors, more shoppers, and you'll see that change. But again, it's all reimbursed. Next up, miscellaneous program costs. There's an increase of $6,000. And this is for additional programing classes, workshops and events such as expanding the library's literacy offerings, offering more esol, a, b, l, e, and citizenship related classes, elevated riverside concert series. Hopefully an orange lake sunset acoustic series, and some quarterly special cultural events in cavalier square along the lines of viva cavalier, but inclusive of other cultures as well. And I would like to note that the riverside and summer concert series are on track to be to have at least a 33% increase over our last year's attendance. So that is quite, quite an improvement. Next up, I'd like to mention library materials. There's an increase of $3,000, and in addition to the rising cost of printed materials like books, this is to help cover the cost of a very popular collection in ellroy. And I'd like to note that outreach efforts are on track to see an increase of 60% more scheduled outreach visits, and 21% more reference interactions this year as compared to the previous year, which is substantial. Next up, library materials state aid. The proposed increase of $39,700 represents a significant change from previous years, and this is primarily intended to fund the development of a a new library long range plan, which is a requirement of eligibility for us to apply for state aid for libraries. The results of this comprehensive long range plan planning that will occur, hopefully starting in october of this year, will help. It will help guide us through the next four years with annual plans of service and. Additionally, I would like to note that some additional funds have been set aside for an awning for ellroy to enhance service delivery and outdoor [00:30:04] Environments, as well as a glow forge cart and supplies to expand public access through emerging technologies, support small business and strengthened workforce development initiatives. We have already applied for an lsta grant for both of those initiatives, and my hope is that we will receive that award, in which case we will not use some of those funds. We'll just keep those set aside for future amazing library projects. It's my goal to present a balanced approach with this year's fiscal request for the 2027 budget, and I'm happy to provide more information about any questions that you might have. Moving on, I have a few things. The awning for ellroy, which what is that coming out of? What's the expense code? The. That would be the state aid library materials, state aid, capital state aid. Okay. And then the state aid for the long term planning that's paid for out of same that's paid for out of the budget, not out of any type of grants from the state. We're expected to pay for that. No, that would also be through state aid. That's state aid. Okay. Thank you. The snap program, it's great to see that going up and represents a necessary program to provide access for nutritional meals for our kids. And I'm glad to see bus passes. We're going to continue to provide the bus passes at the same rate that we do, especially during the summer for for students and the which one of these expenditures represents the wi-fi public wi-fi use like if a. If a person comes in and wants to use the computers in the. The building. The free access computers. That would be the data lines, data lines, data. For 4134. So in the. I know there was a year that the library had throttled down their use of. I don't know the technical way of putting it, but the user experience was. You went into the wi-fi, you power something up. You log into your google account and it would take, you know, 10S all things considered, I know that the loading time for certain softwares browsers has has increased because we've. And please jump in, we've throttled that down or we did not. It's still high speed internet. It's still we're still running it that way. And we have new wi-fi hotspots. So I think when we were having some of that difficulty, especially, that was somewhere along the process of the renovations when some of our old hotspots were pulled out. And then we had new walls, new firewalls, a lot of new interior. And then we also purchased new wi-fi hotspots to. We were trying to figure out the dead spots in the library and then correct those. So I think that we have corrected that situation since then. No. Yeah. It was my understanding that it was a decision, a budgetary decision to throttle back. But if I misunderstood, if I'm misremembering that, I just want to make it clear that I think the library at the public end should provide at the highest level of wi-fi free access to wi-fi, especially on the computers, that the public access is not just for the sake of providing a good level of service, but I think it communicates, you know, a confidence in our government to provide, you know, something consistent with what they would get at home. But other than that, everything looks good. And just to say, I appreciate that the library department backs up a lot of their prior years projects with with data to support its use and plans for the next year, and consistently meets their benchmarks and providing that data and what they want to see in terms of increased use of their programs. And I think elroy is going to be an interesting case study in how our library is able to consistently build and innovate. So thank you. I do want to note the snap program is estimated to come in at 18,000 this year. The 8000 was just improperly budgeted last year, so it is consistently growing slowly, but it is not a significant increase from 8 to 20. So [00:35:05] You'll have you'll see a budget amendment presented to you on the consent. So it's more 13. It's more 13, 16, 18, 20. So it's more incremental. Okay. Any other questions? Okay. So sorry. All right. Next up for the special events division. I'm honored to present this to you. And this division has a responsibility for developing, coordinating and implementing implementing city produced events and festivals that enhance the city's identity as a vibrant cultural destination through year round programing. And this division is also responsible for administering the special event application program process with the set team and working collaboratively with businesses, nonprofits and other event organizers. Our goal is to improve and facilitate the overall success of those events and whether public or private. Both of these event types have the shared goal of activating the city's public spaces, attracting visitors and generating economic activity while creating meaningful experiences for the participants. With that being said, we have one item to look at, and that is 44961. And this reflects the city's continued investment in maintaining high quality performers, activities and events that residents have come to expect at major community events, including the concerts in the park, have a number from when it came from the rec center. There for you. We don't have. We're not prepared to give you one at this time, but we can get one for you from one year to the next year. That's why I asked. All right, well, that's what we're looking at. The budget. That's why I ask. To be frank with you, we would have liked to have programed more money into this fund, but our expectation is we're going to get some sponsorship dollars to supplement this fund so that we can expand the amount of programing that is offered through this cost center. There's going to be selling those. It will be our staff person. I'm just wondering if it's courtney's job or if it's her job or if it's the judge's job. No, it would be courtney's job. Okay. All right. It's it's real important to me. It's it's an important part of the job. Yeah. I mean. Double the money. All right. And to add to that question, city concerts, average cost between 7000 and $8000. When you add all of those things in and we all of those cost and and we have been producing approximately eight of those per year. And this year we're adding an additional one just due to some really great negotiations. Well, in response to spring, the response to the other two is there is there are we food truck in it or are we selling alcohol there? Who who gets that money? Well, it's the there's the, the revenue that comes from the application fee from the Main Street organization for those permits or from chasco and sertoma for the application to sell alcohol. Asking that as a my opinion, if it's a $4 beer, why aren't we get $0.50 of that beer? That would be. It comes back to support these programs is what you're asking. Yeah. I mean, you know, not the application fee. You know, whether it's a success of this or success, then we should make more money. If it's not a success, then we make less money too. That's what I'm asking with the vendors, there's an application fee for each of those vendors, and we've been adding vendors. As the popularity and the attendance of these city wide concerts. That's not that's not answering my question. We're not getting a percentage. You're getting an application fee. You're getting an application fee. And it would be against the Florida state statute to to charge a [00:40:01] Percentage fee to a nonprofit that's selling alcohol. So we get a larger application fee in lieu of. All right, that's okay. All right. Anything else there? The hometown. This also includes fees or cost of hometown extravaganza, which has been expanded this year to a two day event we're planning for in the fiscal year. With your approval of this budget, to add three multi day, two day special events instead of just one. And that would also include some additional funding that would make it possible to add some cultural programing by way of new expanded health and wellness type of events in railroad square. Cavalier square, pop up event events such as the Florida freedom 250 truck that we had earlier this year, curated markets and some family focused programing in railroad square and the orchestra. Whatever the. I don't know what it's called newport richey orchestra. Did they charge a fee or they did not. They did that because they wanted to partner with the city. Let me just I'm just curious. Okay. So just to feed into the multi day. So by doing that we can get money out of sports coast because it's got to be multi day, you got to stay in a hotel. So we should be able to get some money from them for those we intend to apply. Yes. So that'll be nice. Okay. Thank you. Hold on. Library. I got concerts hometown extravaganza other pop up events. Anything else for the special events fund, the multi day festival, multi day with added activities. I suppose that the is that the like just a festival or is that around the ones that we're planning to expand would be additional days in addition to the the large city concerts. So what we have planned for the coming year is the Florida dead set, which was the grateful dead weekend. And we had vendors coming from ohio and that and we had a drum, a drum circle for that. It was very popular for being that kind of cold type of the year here in Florida. But we want to expand on that. We want to expand on the caribbean chiller concert and add a one a trap rock, sort of more local concert day, as well as a, a edm type of second day. I forgot to mention that that would be with the caribbean. Florida dead set, Florida dead set on Sunday. Edm type of concert within railroad square on Friday. And then the third would be perhaps a newport nerdy, for lack of a better name at this point. Type of event which would happen at the end of april. Beginning of may. We have the mullins group that came to the park out of that. I mean, it was a success. There's a lot of people there. Was that how how was that handled? Was that did they pay to be there? We asked them to be there for free. We asked them to be there. They did not pay to be there. As you remember, in earlier this year, the cultural affairs committee, eric mullins, came before the cultural affairs committee to ask for a recommendation for additional funding for the summer school of rock. And that went before council. And you all approved that. And because that went so well, we also invited them for their students to perform free of charge. But the city did cover the lighting and we covered the audio, which is necessary for a large event at sims park at the amphitheater there. Right. We're actually talking to them about possibly being involved in chasco this year, doing something, try to keep, you know, local kids, get them involved. Cool. That's great. Matt, you got anything? No. Two more things for me at the concerts. The happy birthday. [00:45:05] When we have vendors out there or tents or anything, does the fire department have to do inspections or anything like that or do so? My question is, with the special events fund, I know councilman aultman, who's not here tonight, had spoken of what that process going to is going to look like. Just, you know, where my mind goes with with this line in particular is if we have a concert and there are vendors out there that are paying a fee for fire, is that being represented in their fire budget or are we trying to break that out within these specific events, the concerts, the extra like is that encompassed here since we'd be somewhat I mean, since we are the host of the event, or what is that look like in terms of police presence and paying for that, since we're not going to special event, like we're not going to go sit at a set meeting and pay a fee where the, where the we are the city. So how does that get paid out? Well, we do have set meetings for our events. Typically we use ten by ten tents and there isn't a fee for a ten by ten or something smaller than a ten by ten. And we do not charge the city for our police services to staff our events. So then that the special events fund wouldn't be paying out to the city or to the police department to support our police services? No. Okay. Right. Or any fees exchange for fourth Friday. Or fourth Friday? I don't think so. No, I don't believe there is no. Finance. Thank you. Thank you for your presentation. Thank you. We don't charge for closing down the road on those those times we had to close down the by the lake. Those didn't they didn't get charged anything for on fourth Friday. Yeah. There is not a charge for Main Street on fourth fridays. They're charging the vendors 55 bucks each. Okay. Miss don. Okay. Good evening. The first division I'll be presenting is the accounting and budgeting division. A few of the accomplishments that we are working through currently and will have completed by the end of the fiscal year. We're working through the automated timekeeping and reporting system that brings our payroll timekeeping process to fully electronic. We've completed the vendor setup access portal that allows vendor registration and vendor to access their payment statuses. We will be implementing the an automatic bank reconciliation process, which to date has always been a very extensive manual process. We are still currently working on the updating the financial policy that supports the. The finance department and the other departments, as well as the purchasing policy initiatives. For fiscal year 27. We will hope to have completed the general fund sufficiency analysis before end of fiscal year next year. We will begin it. The. A comprehensive review of the general ledger account number structure. What we've carried forward over the last several years has been a condensed version of the account numbering system. It's. There. The. The account numbers are actually a much longer extensive number that allows us to break it, break out those fields for reporting purposes, and another item. We have an update and review of our current custom reporting. We'll be converting all of our crystal reports to sql server reporting services. Crystal reports were is no longer supported, so those reporting functions have to be converted over. And we do have several custom reports within the tyler munis software. As far as personnel, we had no increases to personnel, but we did have a reclassification of the senior accountant position. During the fiscal year. That position has been reclassified to a financial analyst, and it is currently filled, and their primary focus is to assist with budgeting and reporting functions in the finance department. So overall, there was a small decrease in personnel services. And it relates to that position specifically. And also, as I [00:50:03] Mentioned before, the Florida Retirement System, you'll see that number decreased a small amount health insurance due to staffing changes and and needs. You'll see that the health insurance allocation decreased because folks needs have changed in the department. Changes that you'll see within the operating budget, you'll see a small increase for travel and training that will allow two conference or two attendees to the Florida, the Florida governmental finance association officers association conference. And I believe that one's in hollywood this coming year. Hollywood, Florida. And also the one attendee to the tyler munis conference finance has has never attended that conference. And it would be adequate for somebody in our department to attend now that we fully implemented all of our modules and so that we can utilize the modules that possibly are unsupported currently, or we can expand on the current versions that we have. Printing and binding did increase. We do have new forms to order this coming year. Nothing different from previous years. It's just our stock has depleted. So that number will increase in the coming year. Software licenses and support stays the same. That does support our gravity product and inventory adjustments. This is a a figure that supports the inventory stock across the entire general fund. So that number may increase or decrease each year annually. At the time that we perform our inventory analysis at the warehouse, and dos and memberships have increased slightly. Also for two memberships to the g, f, o a and the f, g, foa chapters. Do you have any questions on the accounting and budgeting division? No? Okay. Moving on to billing and collections, the billing and collections division, as you're aware, is responsible for establishing and disconnecting water services, prepare and process liens and releases process payments for all specialized building billings, and also collect and process payments on the utility bills and solid, solid waste collection fees. Some of the accomplishments that we've completed during the fiscal year include adding a qr code to utility bills, and we installed informational lobby banners to provide customers with additional convenient payment methods. We digitized the permanent records. All accounts are required to. We're required to hold. Certain records for our utility customer accounts and they became. It was quite a bit. So we. We since have scanned those and have stored those. To preserve the original documents and strengthen for disaster recovery capabilities. As you're aware, we've revised the utility ordinance and the second reading is scheduled to be presented next week on July 21st. The that that ordinance reading, if it passes as as presented, will allow us to convert those billings for an owner's only. And you'll see the reflection in the expenditures of how it will impact the budget for this coming fiscal year. Well, it's not owners only because it's a renter, then renters name will be on it. Also, is that correct for the billing? Yes. So yes. Yeah. There were no changes in personnel. There were some changes in the health insurance needs. So you'll see an increase in that line item that's just based on the needs of the of the employee professional services. We did bring down that line item on the current fiscal year that supported the utility ordinance updates. That line item still represents professional and contractual services for needs within the department for billing services, outsourced bills seems to have been budgeted low. You'll see a budget amendment coming forth this fiscal year to to bring that amount up to the actual actual balance. So we budgeted 55,000 for the coming year. [00:55:03] Postage. We are estimating an increase due to due to the conversion of the utility accounts to an owner's only format that will require us some significant outreach in the first several months to convert those account numbers over or those accounts over in a timely manner before the end of the the one year mark, you'll see a decrease in the software licenses and support. That's for 5225. We're not removing vertex one from our plan. We're simply reallocating that to the water and sewer fund, because it does support a water and sewer utility function for our customers. So overall, the budget did decrease from $766,930 to $729,275. Do you have any questions? I can answer them or we can move on. No, we'll do the library. Mr. Gammon, economic development. Yes. That's what he meant. Did you have you up front? The hot sheet? Let's see. Ready for me? For you this evening. Good evening again. Good to see everybody. Economic development as you know, overrides a lot with CRA. So this is just the economic development side of it. A couple of big changes. I would say number one is we reallocated staffing like earlier in some of the budgets. When we talked about removing rob to the utilities department, those kind of things. We did that also on this, we reduced my share of economic development from 50% down to 25% of my salary. Jesse, our marketing specialist, went from 75% down to 25%. And our assistant executive assistant, eileen, went same thing from 100% last year to 25% this year. That ended up taking our salaries, if you will, from 250,000 down to about 97,000. So it's a big change, but it's not like it's a savings. It'll go to the CRA budget. When we come and talk to you about CRA, the other two changes we made that were significant, not that significant but significant professional services. We bumped that up 25,000. We've already hit our max on that for last year. So we thought we'd need another 5000 there. And we took down the ads and marketing from the previous year from 40,000 down to 30. Again, we can mix it in with the CRA and make it work. So we've dropped that from 40 to 30. Overall, our budget dropped about 50% because of those changes. Any questions on that, sir? Ask your money on two other friends. Right now. Good job dave. Thank you. Thanks, dave. What next? We're prepared to respond to any questions that you have. That's our final budget for this evening. Well, as as budget season continues to as we continue to go, I know the impact of it's not going to happen until the 27, 28 year. But should the referendum pass, if there's any way we can, maybe an overview or as we're talking about some of these things, if if you could start to preview what or where some of those cuts would be recommended. They come from the state just released their projections. If the referendum passes and they put 1.9 million, basically 2 million on new port richey for 27, 28, and then it jumps up to 3,000,000 in 28, 29. And then by 3132, we're up to 4 million. So I'm just curious what that's going to what those conversations are going to start looking like going into next year's budget. We'd be glad to start having those discussions with you so that we can start to forecast what those things will look like and what kind of recommendations we'll have for you. I don't know if that's something we want to preview with the the. Well, I guess he doesn't the lobbyist or. Mr. If he has anything he thinks coming up, Mr. Moore, if he thinks anything's coming up next year in relationship to that. But other other than that, I'm just curious about whether or not the ballot. Initiatives are passed. Right. But then it's my understanding that the ballot language is a little different than what was originally proposed by the governor. And so with everything going on at the state level, I'm curious if this is going to become a [01:00:05] Reoccurring theme where we're going to be the cities are going to be jumping through hoops when it comes to different requirements. And if he if he has any knows of anything coming up for next year that could further hinder us. He's speaking next week, right? Yeah. Yeah. That's why I'm bringing it up. I don't know if you want to get something out. I don't know what I, I haven't seen an agenda like what he's all going over or if it's just an open q and a or if he has topics, we have a powerpoint and be prepared to speak to us. And he is due to get that to us in advance. So we'll have a chance to take a look at it. And, and he'll be prepared to respond to whatever questions we have of him. We need to look at hb 803 also has to do with the hphb 803. It has to do with the building department. I'm just saying, go ahead and look at it. I'm not going to try to go into it. Okay? Don't go into it, but I'll look at it right away. Yeah. It's going to change it because if you change it. Yeah. Yeah. It's basically you don't have to use the building department anymore. So it'll change our fees. Okay. Well I'm going to look at that right away then. Thank you. Well, if we're taking Christmas lists for the lobbyists, an update on 180. Sb 180 and the bill that I don't have the number, but the bill that failed this year to try to fix some of the problems with 180. So if sb 180 and I'll text you the other number, please do. That's going to hire his own inspector. That's basically what it says. Actually. That's it. That's all we presentation to you this evening. * This transcript was compiled from uncorrected Closed Captioning.

   Original caption was ALL CAPS; this page lowercases and capitalizes sentence starts. Names from the meeting’s entity index are restored. For exact wording, consult the video or the city clerk.

2. 1Call to Order - Roll Call