On the agenda

1. 1Call to Order – Roll Call▶ 0:00
2. 2

   Pledge of Allegiance

   The Pledge of Allegiance was recited.

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   [00:00:19] Pledge of Allegiance to the Flag of the United States of America and to the Republic for [00:00:31] which it stands, one Nation under God, indivisible, with liberty and justice for all. Thank you.

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3. 4.a

   ↳You arrived here from a search for “Certificate of insurance requirement” — transcript expanded below

   Request to establish a wet zone on Railroad Square on New Year's Eve

   approved

   Council approved establishing a wet zone in Railroad Square on New Year's Eve from 5:00 p.m. to 2:00 a.m. to allow alcoholic beverages within designated boundaries. The associated ball drop event from a mobile crane, organized by Carl Mowry and Atlanta McDonald, is contingent on the organizers providing a certificate of insurance naming the city as additionally insured, with the deadline extended to Friday.

   • motion:Approve the wet zone for Railroad Square on New Year's Eve from 5:00 p.m. to 2:00 a.m. (passed)

   📍Nebraska Avenue between Grand Boulevard and Adams Street📍Railroad Square👤Atlanta McDonald👤Carl Mowry#Certificate of insurance requirement#New Year's Eve ball drop#Special events application

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   [00:00:43] I have a request for establishing a wet zone on New Year's Eve. Mr. Mayor, members of the [00:00:53] council, I regret that I needed to call a special council meeting for you to [00:00:58] consider this item. Unfortunately, the staff did not receive an application for [00:01:05] this event in a timely manner which would have afforded me an opportunity to put it on a [00:01:11] regular agenda or to plan in accordance with our normal schedule. That being said, [00:01:20] we have been able to plan for an event as requested by the applicant, Carl [00:01:32] Mowry, and the event organizer, Atlanta McDonald, specifically what they would [00:01:39] like to do on New Year's Eve is drop a New Year's Eve event on a regular agenda from a crane in [00:01:52] Railroad Square. They met with the set team last week and as I understand it, [00:02:04] this is something that they would like to do on an annual basis. The crane, of [00:02:11] course, would be a mobile crane which they would have situated in the [00:02:16] roadway. They're not planning any outdoor entertainment in conjunction with the [00:02:22] event and what I'd like to tell you about the event is that the downtown [00:02:32] business merchants have all been noticed of the event. They've also been [00:02:38] noticed of appropriate police protocols as it relates to alcohol in Railroad [00:02:46] Square for the evening, both the prohibition if you approve the wet zone [00:02:56] for Nebraska Avenue between Grand Boulevard and Adams Street, and the use [00:03:02] of plastic cups for the alcoholic beverages in Railroad Square. And the [00:03:13] police department can report to you if you have specific questions, but it [00:03:18] sounded to me as if those visits went well and the businesses were in [00:03:23] concurrence with those restrictions. The city staff then is prepared should the [00:03:34] event go forward and I say should because there's a caveat that I need to [00:03:39] make you aware of. The event organizer has not, as of now, provided appropriate [00:03:46] insurance to the city to cover the event and they have been told on more [00:03:54] than one occasion what the insurance limit is and that the city of New Port Richey needs to be named as additionally insured on a certificate of [00:04:04] insurance. They were given a deadline of three o'clock today to provide that [00:04:11] certificate of insurance and we do not have it. So I can give them a little bit [00:04:19] more latitude. I did not talk to them before this meeting, but there's not much [00:04:24] more latitude we can give them. We have to have a certificate of insurance [00:04:29] covering us for liability purposes before we allow them to set that crane [00:04:35] up in Railroad Square. With that being said, if it meets with your approval, we [00:04:43] do recommend that you allow alcoholic beverages to be served within the [00:04:51] boundaries of the wet zone on Railroad Square beginning on New Year's Eve at [00:04:57] 5 o'clock p.m. and spanning through 2 o'clock a.m. and I'm prepared to respond [00:05:03] to any questions that you have. Is Carl aware about the insurance? He's been told [00:05:07] directly. Okay. I'll move to approve. And I'll second, but based on making sure that they [00:05:15] get that insurance certificate and maybe extend the deadline by one day to have [00:05:21] that by the time we close tomorrow. Tomorrow we work a half a day and I [00:05:27] could extend it till then. By the time we close tomorrow. What's best for the city [00:05:32] manager? Do you want tomorrow or Friday? Friday would probably be best. I'll make a motion to [00:05:37] approve the wet zone for Railroad Square contingent on a completed [00:05:45] insurance by Friday, or do you not want to tie it to the motion? That's what I [00:05:51] want you guys to think about, whether or not you want to approve a wet zone. Well, [00:05:56] I think we can approve the wet zone, but not the ball drop until we get the [00:06:00] certificate of insurance. We can approve the wet zone regardless, and then we can [00:06:05] do a separate for the ball drop. We don't have to approve the [00:06:10] cargo. Insurance is anyhow. Right, the insurance is regardless. Insurance is [00:06:16] only related to the crane? To the ball drop for the crane. So we can approve the [00:06:21] wet zone without mentioning the crane and then that'll be separate. Okay. I like [00:06:24] the idea though, tell them you did it by tomorrow noon and then if [00:06:28] they don't make it till Friday, then we'll still get some leeway. But they're not [00:06:33] listening, I'm sure. But to be clear, there's special events applications [00:06:38] already done. They just can't go forward with the event unless they get [00:06:42] the insurance. It's not coming before council. The crane's coming before us? [00:06:47] No, the crane can't be happening. Right, oh, just the crane part won't happen. That's all we need the insurance for. [00:06:52] Okay, okay. So in that case, I'm just going to move to approve the wet zone. I do [00:06:57] have a question though. You know, after a Saturday night, you could tell that [00:07:03] people have been drinking downtown. What's the procedure in place for [00:07:07] responsibility for, you know, the road afterwards, drinks being left about, if [00:07:13] Public Works comes through and has to deal with discarded cans all over the [00:07:16] place, will that come up during the RAP meeting? Will they be charged for that? [00:07:20] What's the process for litter? We have been assessing charges. Well, as part of our [00:07:29] project budget for this event, we have anticipated charges for the Public Works [00:07:37] Department, as well as considerable expense for the Police Department and [00:07:45] for Fire Department as well, because we are going to have watches on our local [00:07:52] establishments for occupant load excess, so that we do not have any [00:08:03] bad experiences for any visitor to our downtown area that evening. This is [00:08:10] the type of thing that I think we deal with all the time. This isn't unique to [00:08:15] this coming weekend. I mean, you know, the Police are there all the time. You know, they do a [00:08:20] great job. Well, I just want to make sure that we're not waiving fees in the RAP [00:08:26] meeting, even though Public Works had to go out there and bust their butt having [00:08:30] to pick up after the special event, so that's just what I'm trying to get on [00:08:33] the record. Thank you for doing so, Councilman, and I think it's important to state that [00:08:39] we're not, and that particularly because this event was given to us virtually at [00:08:46] the last minute, we've taken even more precautions than would normally be the [00:08:54] case, just because we don't want any eventuality to occur in the downtown [00:09:01] that would soil our name, and so we've been very careful in our planning. The [00:09:08] Police Department has put together, very much to their credit, a very nice [00:09:11] operational plan to include all possible variables that could occur, and I feel [00:09:22] well-organized the event so that we're in a good position to host and for [00:09:30] everyone to feel comfortable in the downtown. Public comment? Seeing no one [00:09:36] come forward, move for further discussion and vote. I jumped ahead, I'm [00:09:41] done, thank you. He moved, I seconded. All those in favor, signify by aye. Aye. Those

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4. 5Communications▶ 9:45
5. 3

   Moment of Silence

   Moment of Silence.
6. 6Adjournment