Council approved $119,153 for Sims Park playground resurfacing and a $71,745 WWTP clarifier coating bid; the 5319 US 19 demolition appeal was adjourned.
12 items on the agenda · 8 decisions recorded
On the agenda
- 1Call to Order – Roll Call▶ 0:00
- 2
Pledge of Allegiance
Council recited the Pledge of Allegiance and observed a moment of silence.
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[00:00:20] Please stand for the Pledge of Allegiance and a moment of silence. [00:00:21] I pledge allegiance to the flag of the United States of America and to the Republic for [00:00:26] which it stands, one nation, under God, indivisible, with liberty and justice for all.
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- 4
Approval of December 19, 2023 Regular Meeting Minutes
approvedCouncil approved the minutes from the December 19, 2023 regular meeting.
- motion:Approve the December 19, 2023 regular meeting minutes. (passed)
▶ Jump to 0:36 in the videoShow transcriptHide transcript
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[00:00:36] Thank you. [00:00:37] We have the approval of the December 19th, 2023 regular meeting minutes. [00:00:46] I move we approve. [00:00:47] Second. [00:00:48] All those in favor say aye. [00:00:49] Aye. [00:00:50] Those opposed. [00:00:51] Five to six.
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- 5.aVox Pop for Items Not Listed on the Agenda or Listed on Consent Agenda▶ 0:52
- 6.a
Purchases/Payments for City Council Approval
on consentCouncil briefly addressed two items: a hearing related to 5319 US Highway 19 (appeals court order to demolish) which staff requested be adjourned for the evening, and bid award ITB 24-003 for WWTP tank number one clarifier cleaning and thermal plastic powder coating.
- direction:Staff requested the hearing on the 5319 US Highway 19 demolition order be adjourned for the evening.
5319 U.S. Highway 195319 US Highway 19 appeals court demolition orderITB 24-003 bid award - WWTP tank #1 clarifier cleaning and thermal plastic powder coating▶ Jump to 8:35 in the videoShow transcriptHide transcript
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[00:08:35] And moving on, OK, now we have 53-19, U.S. Highway 19 Appeals Court order to demolish. [00:08:37] Are we going to hold that one? [00:08:39] Is that correct? [00:08:40] We're going to ask you to adjourn the hearing this evening, yes. [00:08:42] And the ITB 24-003 bid award, WWTA tank number one clarifier cleaning and thermal whatever [00:08:54] plastics. [00:08:55] Plastic power coding.
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- 7.a
5319 US Highway 19 – Appeal of Order to Demolish
Council considered a bid award not to exceed $71,745 to Premier Coating Solutions, presented by Mr. Rivera. The transcript excerpt is incomplete and does not show a final vote.
- motion:Award bid to Premier Coating Solutions in an amount not to exceed $71,745. (none)
5319 US Highway 19Premier Coating SolutionsMannsRiveraAgenda item 7.a - Appeal of Order to Demolish, 5319 US Highway 19▶ Jump to 8:56 in the videoShow transcriptHide transcript
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[00:08:56] Yeah, there you go. [00:08:57] Yes, we are asking for you to assign a bid award on this agenda item and Mr. Rivera will [00:09:02] present the agenda item. [00:09:03] Thank you, Ms. Manns. [00:09:04] This is an amount not to exceed $71,745. [00:09:10] We're asking you to approve the amount but also to award it to Premier Coating Solutions
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- 7.b
You arrived here from a search for “Robert” — transcript expanded below
ITB24-003 Bid Award – WWTP Tank No.1 Clarifier Cleaning and Thermoplastic Powder Coating
approvedCouncil awarded ITB24-003 to Premier Coating for cleaning and thermoplastic powder coating of WWTP Tank No. 1 clarifier, a preventative maintenance project. The bid included a $5,000 owner contingency, was the lowest of eight bids, and Pasco County will cover approximately 42% of the cost per the interlocal agreement.
- motion:Approve bid award of ITB24-003 to Premier Coating for WWTP Tank No. 1 clarifier cleaning and thermoplastic powder coating, including $5,000 owner contingency. (passed)5–0
▶ Jump to 9:12 in the videoShow transcriptHide transcript
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[00:09:16] LLC. [00:09:18] The dollar amount also contains a $5,000 owner contingency. [00:09:24] This low bid was one of eight that was submitted to the city. [00:09:27] The project itself is a preventative maintenance project. [00:09:32] The tanks are part of our treatment process. [00:09:34] They have several moving mechanical parts that have the potential to break down. [00:09:41] This is a preventative maintenance to where we get in there, take a look at everything [00:09:45] that we have, make any kind of repairs, replace any type of equipment that might need to be [00:09:50] replaced and then go ahead and start that rehabilitation process to the whole inside [00:09:56] of the tank. [00:09:58] The amount is budgeted in the current budget and then, of course, Pasco County would pay [00:10:05] approximately 42% of the project in accordance with our interlocal agreement that we have [00:10:10] between the two agencies. [00:10:12] So therefore, we would recommend the approval and the bid award. [00:10:16] Is that the total or is that our portion? [00:10:21] This is the total of the project. [00:10:23] You can look at it. [00:10:24] We'll be responsible for a little more than half. [00:10:28] Okay, if anybody have any comments from citizens? [00:10:35] See nothing, bring it back for approval. [00:10:38] So moved. [00:10:40] Second. [00:10:41] Okay, we're going ahead. [00:10:43] Pete, anything? [00:10:44] No, sir. [00:10:45] Mike? [00:10:46] Yeah, just a question, Robert. [00:10:49] Do we have any experience with these folks, Premier Coating? [00:10:54] They've done several other projects with us. [00:10:57] I just thought the bids on this particular project were so varied in their pricing, more [00:11:02] so than I've seen other contract bids that we've had. [00:11:06] It just seemed there's two or three within maybe 10 or 15% and some went as high as five [00:11:13] times as what that bid was. [00:11:14] I just was... [00:11:15] Yeah, I think we've done business with several of the companies that submitted the bid. [00:11:20] The one that turned in the high bid that wasn't even close with any of the other ones, misread [00:11:25] the ITB, did a lump sum, and ended up including three different items in the bid, so while [00:11:33] his number just for this tank might have been within the range, he incorporated two other [00:11:39] elements. [00:11:40] Thank you. [00:11:41] No, I'm good. [00:11:42] Nothing to add. [00:11:43] All those in favor, signify by aye. [00:11:46] Aye. [00:11:47] Aye. [00:11:48] Those opposed, say. [00:11:50] Five nothing.
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- 7.c
2024 Sims Park Playground Surface Replacement
approvedCouncil approved a proposal from Top Line Recreation, not to exceed $119,152.83, to replace the rubber playground surface at Sims Park, using a piggyback of Clay County Contract RFP 18-19-2. The existing poured-in-place rubber surface is past its 5-year warranty (in its 9th year) and repairs are no longer keeping up; a $4,000 owner's contingency is included for possible subsurface regrading.
- vote:Approve proposal from Top Line Recreation not to exceed $119,152.83 for Sims Park playground surface replacement, using Clay County Contract RFP 18-19-2 as a piggyback, with a $4,000 owner's contingency. (passed)5–0
Sims ParkTop Line RecreationPetePetersRobert2016 Sims Park improvementsChascoClay County Contract RFP 18-19-2▶ Jump to 11:51 in the videoShow transcriptHide transcript
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[00:11:51] Moving on to the 2024 Sims Park Playground Service replacement. [00:11:56] The action that is being requested of you this evening is to consider and approve a [00:12:03] proposal from Top Line Recreation in an amount not to exceed $119,152.83, and we are recommending [00:12:17] that the pricing proposal that was submitted for Clay County Contract RFP number 18-19-2 [00:12:31] be used as a piggyback, and Robert, why don't you tell us a little bit about the project [00:12:36] if you would. [00:12:37] I just wanted to also add to that there is a $4,000 owner's contingency that's in place [00:12:42] here. [00:12:44] We're not sure we're going to need it, but just in case, there are some areas that we [00:12:50] might have to take and cut out the surface to be able to regrade some of the areas. [00:12:57] If you recall, that area that the new playground was built on was a tree canopy everywhere. [00:13:05] We had to remove a lot of trees, and there were some trees that were cut down. [00:13:10] So I think we've got a couple areas that we're going to have to cut out and take a look at [00:13:14] and redo the subsurface before we put the mat and install that, do that process. [00:13:20] So that's what we would be using our contingency funds for. [00:13:24] The park, if you recall, in 2016, the park improvements were completed, and part of the [00:13:31] elements of the improvement was to take and demo the existing playground and expand and [00:13:37] relocate the new playground, or the existing playground that we have, to the north end [00:13:43] of the park. [00:13:45] Included in the expansion and new playground equipment also, we changed the standard wood [00:13:52] chips that are typically in the older playgrounds with this new rubber surface. [00:13:58] The warranties for this type of material poured in place, rubber surface, is a standard industry [00:14:04] of five years. [00:14:06] We're going on our ninth year, so I would say that for the amount of children that have [00:14:11] played on that playground, the usage that it's got, we have more than taken care of [00:14:18] it and gotten our money's worth out of it. [00:14:22] It just seems to be, like I was talking with Councilman Peters, it seems to be that we're [00:14:26] at a point right now where we will go ahead, we've got several major repairs already done, [00:14:32] there's several more that have to be done, but it seems like now, every time we do one [00:14:37] repair, we get two or three that open up. [00:14:40] So with that being said, we would recommend that we go ahead and take this piggyback contract [00:14:46] and get the surface redone. [00:14:49] Do we have anybody from the public who would like to speak on this? [00:14:55] We'll bring it back for approval. [00:15:00] Yeah, we're actually probably one or two years late in getting this done and I was talking [00:15:12] with the public works director there and indicated that the old surface is actually going to [00:15:19] come up. [00:15:20] I was concerned that we were going to do a reroof, a surface over that surface and he's [00:15:25] assured me we're not doing that because I didn't think that was going to work. [00:15:31] I couldn't believe it. [00:15:32] I actually stopped by there right before the meeting and it's pretty chilly out there, [00:15:37] right? [00:15:38] And it's dark. [00:15:39] I still couldn't believe the number of kids out there on the playground playing and fountains [00:15:43] going and all that. [00:15:44] So it gets utilized. [00:15:45] We need to get this done as quick as we can. [00:15:46] Either one of you go first. [00:15:47] You both. [00:15:48] So yeah, I agree. [00:15:49] I think we're a little bit behind in getting it done. [00:15:50] But I'm glad to see it get done because it is very well utilized and that's what's important, [00:16:01] safety of those kids. [00:16:05] Because it was trees before and a canopy, so it kind of makes a surface like this a [00:16:09] little bit. [00:16:10] Is that something that we have to take care of or is the contractor that's laying it take [00:16:17] care of that to make sure their product is flattened? [00:16:20] We'll take care of it. [00:16:22] We will take care of those areas. [00:16:24] Okay. [00:16:25] So that's okay. [00:16:26] Pete? [00:16:27] I'm good. [00:16:28] I just want to say I walk with a bounce as it is and when I walk on there I got a larger [00:16:35] bounce. [00:16:36] That's great. [00:16:37] It's my own gym there. [00:16:39] All right. [00:16:40] All those in favor? [00:16:41] Aye. [00:16:42] Aye. [00:16:43] Those opposed? [00:16:44] Five nothing. [00:16:46] Task order number 24-001, resurfacing utility engineering. [00:16:51] I just want to say before we go on to that, I just want to say let's get past Chasco and [00:16:56] maybe get it done before summer so the kids can, we got Chasco that they can play on it.
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- 7.d
Task Order No. 24-001 - Subsurface Utility Engineering (SUE)
approvedCouncil approved Task Order No. 24-001 with Colliers Engineering and Design for Subsurface Utility Engineering services, not to exceed $40,000. The annual program will identify and map utility infrastructure (depths, locations, valves, materials) in areas including the recently acquired Lakewood Villas and Orangewood Lakes systems, with the data inserted into the utilities GIS to aid future repairs and replacements.
- motion:Motion to approve Task Order No. 24-001 with Colliers Engineering and Design for subsurface utility engineering, not to exceed $40,000. (passed)5–0
Lakewood VillasOrangewood LakesChascoColliers Engineering and DesignRiveraSubsurface Utility Engineering (SUE)Task Order 24-001▶ Jump to 16:57 in the videoShow transcriptHide transcript
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[00:17:01] Is that a time frame that will work? [00:17:03] Right now the contractor's indicated that he can get in there before Chasco. [00:17:07] Oh, then that's even better. [00:17:09] Okay. [00:17:10] And be done by then. [00:17:11] Okay. [00:17:12] All right. [00:17:13] I just want that to happen. [00:17:14] Okay. [00:17:15] All right. [00:17:16] Task order 24-001. [00:17:17] The task order is from Collier's Engineering and Design and it relates to some subservice [00:17:23] utility engineering and the project is for an amount not to exceed $40,000 and again [00:17:30] Mr. Rivera will present the full agenda item. [00:17:34] This is an annual program that we will be implementing with the utility. [00:17:39] Basically what it does is the consultant will come out there, they will verify the utilities [00:17:45] that are in that area and the utilities could be in an area where in this case we acquired [00:17:53] the two private utilities, Lakewood Villas as well as Orangewood Lakes and so that system [00:18:00] is old. [00:18:03] We don't really know exactly everything that we have, the depths, the location, the material [00:18:08] pipes, all of those types of things that we need to find out. [00:18:13] So what we'll do for this initial year is go in there and identify the whole utility [00:18:21] system to where we can go ahead and take that data that's collected, insert it in the utilities [00:18:26] GIS and it will help us move forward with scheduled replacements of the defective materials [00:18:33] and locate valves. [00:18:35] There are several more reasons why we would want to do something like this but the main [00:18:40] reason is so that whenever we have these major repairs that crews have to respond to [00:18:46] they will have that utility information that they can go on their computer, pop it up and [00:18:50] it will have exact depths of the material, have exact locations of the valves used to [00:18:57] be able to shut off those areas. [00:18:59] Typically a lot of those valves that are in older neighborhoods like that are in the backyards, [00:19:04] they're in the grass to where they've become grown over and it's hard to locate. [00:19:09] So this is going to help us with that. [00:19:11] Our utility system was constructed, began in the early or late 1920s so we do have some [00:19:20] areas in town that really we need to verify and it's also going to help us with that as [00:19:25] well. [00:19:26] So with that we would recommend approval of this program. [00:19:30] Just for further reference, you move your head when you talk sometimes and you're talking [00:19:34] to us and we can hear you but sometimes it fades in and fades out of the microphone for [00:19:38] the people in the audience. [00:19:39] So if you want to move it forward or put a brace on your neck, just start trying to help. [00:19:45] I can see the questions in the public's eyes. [00:19:47] All right, do we have any public comment on this? [00:19:52] Seeing no one come forward, bring it back for approval. [00:19:56] Move for approval. [00:19:59] Second. [00:20:00] All those in favor? [00:20:02] Are you up? [00:20:03] Do you want to say anything? [00:20:04] Do you want to say anything? [00:20:05] No, I'm good. [00:20:07] All those in favor? [00:20:10] Signify by aye. [00:20:11] Aye. [00:20:12] Those opposed? [00:20:13] Five zip.
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- 8Communications▶ 20:14
- 9Adjournment▶ 40:06
- 3
Moment of Silence
Moment of Silence.