On the agenda

1. 1Call to Order - Roll Call▶ 0:00
2. 2

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   Hacienda Grant Award Architectural Agreement

   approved

   The CRA Board approved a contract with Bender and Associates (transcribed as 'vendor and associates') for $65,389 in architectural fees related to the Hacienda Hotel Small Matching and Special Category Grant Awards. The fees represent 7.7% of project cost for work on the patio, staircase, windows, and doors. Director Phillips raised concerns about possible duplication of work from a prior contract but did not oppose approval.

   • motion:Move for approval of the architectural agreement with Bender and Associates for the Hacienda Grant Award. (passed)

   📍Hacienda Hotel🏢Bender and Associates🏢State Division of Historic Resources👤Driscoll👤Iazzoni👤Menz👤Phillips#$65,389 architectural fee#$850,000 historic preservation grants#$9,889 smaller portion of scope#Hacienda Small Matching and Special Category Grant Awards

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   [00:00:19] City Attorney Driscoll? Here. The item is the Hacienda Grant Award Architectural Agreement. [00:00:25] Yes, and I'll be representing this item this evening in lieu of [00:00:29] Mr. Iazzoni, who was called out of town on some family business. [00:00:35] The purpose of the agenda item is to seek your approval in [00:00:41] contracting with vendor and associates related to some architectural fees [00:00:48] in respect to the Hacienda Small Matching and Special Category Grant Awards. [00:00:54] As you know, earlier this year, the city received $850,000 in grants [00:01:04] from the State Division of Historic Resources related to preservation conditions [00:01:14] at the Hacienda Hotel. We have been working with vendor and associates [00:01:20] on the project to date, and they have proven themselves to be a strong architect. [00:01:30] And they were asked for a fee proposal for the additional work. [00:01:38] Their fee totals $65,389, which is 7.7% of the project cost [00:01:49] from the staff's perspective. We believe that his experience, as well as the fee [00:01:56] being requested, is fair and consistent with industry standards for this type [00:02:00] of work, and therefore we are recommending that you consider authorizing [00:02:06] the city to enter in a contract with vendor and associates. Thank you. [00:02:10] I'll open this up for public comment. Seeing no one come forward, [00:02:14] bring it back to the CRA. Move for approval. Second. To the maker. [00:02:20] Nothing. To the second. I think that they have definitely proven themselves [00:02:27] in their capabilities, and I've been very pleased and happy with working [00:02:32] with them, so I don't have a problem with this. Director Phillips. Mr. [00:02:36] Mayor, the only issue I had is that in the smaller portion that they [00:02:42] were requesting for the $9,889, part of their scope deals with stuff that [00:02:52] they've already done for us. So I feel like I'm paying for them to [00:02:56] cover the same ground into the effect that we, in our original contract [00:03:03] with them, when they did all of the oversights and they did all the [00:03:06] measurements, they went through all the whole building, and it appears to [00:03:10] me that in number one of design development submittals, it's very similar [00:03:14] to some of the things that we already paid for on the other side when [00:03:20] we did the other million dollar grant money. But Vendor's a good company. [00:03:25] I just felt as though, in some ways, we were paying for things that [00:03:32] they have already done, and it's a duplication. Ms. Menz. Yes, sir. Mr. [00:03:40] Mayor, in response to the question, I think I understand that Councilman [00:03:47] Phillips is suggesting that some of the work may have been done before, [00:03:51] and that's true, because it needed to be done related to the preservation [00:03:56] efforts and the historic stabilization, but the specific scope of this work [00:04:02] is new as it relates to the patio and the staircase and windows and [00:04:08] doors. And unless I'm not understanding the question completely, [00:04:14] and if that's not the case, please tell me so, and I'll either try [00:04:19] to respond or defer the question to Mr. Iazzoni. I'm okay, Mr. [00:04:27] Mayor, or Executive Director. I'm good. [00:04:33] Any further questions, discussions? Hearing none, all those in favor,

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3. 3Adjournment▶ 4:38