On the agenda

1. 1Call to Order - Roll Call▶ 0:00
2. 2

   ↳You arrived here from a search for “Mr. Rivera” — transcript expanded below

   Presentation of Design for New Fleet Maintenance/Utilities Purchasing Warehouse

   discussed

   Williams Architects presented design development for a new ~16,000 sq ft fleet maintenance/utilities purchasing warehouse on Pine Hill Road to replace the 1973 pre-engineered metal building, which fails current wind-load codes. The design includes a small air-conditioned office/break/bunk area, parts warehouse with indoor pipe storage, fleet repair bays, redone landscape bins, improved sandbagging loop, and stormwater retention. Council discussed design tradeoffs but took no formal action.

   📍Pine Hill Road🏢ACE Hardware🏢PASCO hardware store🏢Williams Architects🏢Williams and Associates👤Barrett👤Mark Bushhouse👤Ms. Manz👤Robert Rivera#Assessment analysis approved January 15, 2019#CCNA (Consultants' Competitive Negotiation Act) amendment#Library renovations project#RFQ 2004#Task order approval September 15, 2020

   ▶ Jump to 0:10 in the video

   ▸Show transcriptHide transcript

   Auto-transcript · machine-generated, may contain errors

   [00:00:10] All righty we have one item on the agenda which is a presentation of design for the new fleet maintenance purchasing warehouse. Ms. Manz. Yes, thank you Mr. Mayor, members of the City Council. [00:00:24] The fleet maintenance and utility purchasing warehouse is a 40 plus year old pre-engineered metal building and as you I'm sure could determine from your tour earlier this evening, it has lived a useful life. [00:00:48] The city has been working for some time now with Williams Architect on some pre-design and some conceptual and has determined a cost estimate for a facility that will meet not only our current needs but will carry us much into the future and we would like to make a presentation of that to you this evening. [00:01:14] And so I will ask Mr. Rivera to make a presentation of some preliminary comments and then to introduce our representative from Williams and Associates. Thank you Ms. Manz. [00:01:30] And so for the benefit of the residents and everyone that is listening, a lot of the stuff that I'm going to say we've already talked about but just want to put it on record so that I can update everybody that might be listening. [00:01:44] So as Ms. Manz said, the existing facility was constructed in 1973 and it housed the public works department. The building at that time included administrative office, water and sewer utilities, streets and right of way maintenance, storm water utility, construction management, utility purchasing, utility material storage and fleet maintenance operations. [00:02:12] At its current state, the facility is utilized to perform fleet maintenance, utility purchasing and sandbag operation activities. In addition to the activities as we talked about when we were on site, the site is utilized for utility and street division material storage, utility inventory, heavy equipment, equipment storage, police seizure vehicles, city owned vehicles and equipment storage. [00:02:41] And equipment that's pending auction, they hold them there for storage and then there's various other public works activities that are performed there. [00:02:53] And as Ms. Manz had also said, as the size and the complexity of our public works operations has increased over time, it has been readily apparent that the city needed to develop a plan for the renovation or the reconstruction of the facility in order to maintain an appropriate level of service, especially for the future. [00:03:15] And as city council is aware, the assessment analysis was our first step in a multi-year process to meet this goal. [00:03:23] On January 15th, 2019, staff brought to city council a request for approval for the assessment analysis in this project. [00:03:34] And subsequent to the April 30th, 2019 analysis completion, the consultant had recommended that the city construct a new fleet maintenance facility instead of renovating the existing one. [00:03:49] So in October 2019, staff issued RFQ 2004 for advertisement. [00:03:58] There were three firms that had submitted the RFQs. [00:04:03] Subsequent to staff's review, we went ahead and tabulated and ranked them depending on several different types of criteria and presented to council for approval. [00:04:15] We were able to go into negotiations with the first consulting firm. [00:04:21] And after a couple months, we went ahead and we ceased negotiations and went to the second firm. [00:04:28] When we reviewed their RFQ, again, we had requested additional information from that firm. [00:04:36] They submitted the additional information. [00:04:38] We reviewed it. [00:04:39] And at that time, we just weren't satisfied with the information that was supplied to us. [00:04:45] We didn't feel comfortable that they would meet the standards that we have in place. [00:04:52] And so our initial plan was to go ahead and go back out to advertisement for another RFQ. [00:05:00] And the state senate had amended the CCNA bill, or continuing contract, I'm sorry. [00:05:12] And the amendment included an increase in the dollar amount for individual construction projects. [00:05:18] It increased from $2 million to $5 million. [00:05:21] And then the individual consultings for studies increased from the existing $200,000 to $500,000. [00:05:30] So at that time, we decided to take a look at our continuing services contracts that we had in place and look at the qualifications of each individual firm. [00:05:41] It was at that time that we relooked at Williams Architects. [00:05:47] When we were looking at them, we actually had already started doing the library renovations, so we had some direct experience with them. [00:05:56] We were impressed with their professionalism and their standards. [00:06:01] As we did some more research, we found out that they had extensive experience [00:06:09] and were geared towards municipal projects such as public works buildings, maintenance facilities, fire stations, police stations, community centers, and then of course libraries. [00:06:22] So on September 15, 2020, we approached council and requested approval of the task order from Williams Architects for engineering services associated with this project. [00:06:36] And with that being said, I'd like to introduce Mr. Mark Bushhouse, principal with Williams Architects, to present to you the design development portion of this phase. [00:06:50] Thank you, Director Rivera, and thank you for having me in this evening. I appreciate your time. [00:06:56] Yes, I'm going to talk a bit about your fleet facility. We did a fair amount of study work, a bunch of design work. [00:07:01] And as anyone probably could tell you, you probably know, the construction world has been a bit tumultuous the last six months or so. [00:07:09] So our team has been working hard to hold budget and maintain the basic goals while working very hard to meet the needs of your public works fleet facility and storage folks. [00:07:20] So moving on into the presentation here, we'll just go over briefly, well, Robert has given you a great deal of the history and so forth, [00:07:27] but we'll talk a bit and look a little bit at your site plan, your floor plan, and then we'll look at the exterior and, of course, cost. [00:07:34] I understand you just had a tour, so congratulations. That's quite a building to look around. Been there a number of times. [00:07:40] A lot of things they're making due, and congratulations for their good work over the years. [00:07:45] This is the site plan, and this is the area on Pine Hill Road. [00:07:54] This is the existing building here. Back in the back is that raised area where the vehicles are stored for police or for auction. [00:08:03] There's some concrete blocks with storing materials, then some sort of homemade or factory-bought storage buildings along the east side. [00:08:12] The north end has the refueling station. [00:08:15] As we were looking at it and doing our planning work, the first thought was to save the existing building and build something new to augment the spaces. [00:08:24] However, as we got into the planning process, it became clear the existing building does not meet current codes for wind load resistance for a Level 3 hurricane. [00:08:33] So that would be fairly problematic. Either we leave it as it is and don't improve it, or we spend a lot of money to improve it. [00:08:40] Talking to the structural engineer, it meant you have to take the entire skin off the building and put a whole new skin back on to really get the wind rating up to where you'd want it to be to match the current codes. [00:08:52] So that, cost-wise, made that building either something you're going to leave there with no real future for it, or we simply don't plan to reuse it. [00:09:02] Also, looking at the space needs you had working very carefully with staff, we recognized that we could build a new building and plausibly work with the budget and get rid of that building and have a site that has a very good long-term future for you. [00:09:19] Also, the site would have been extremely crowded having two buildings there side-by-side with very narrow access drives around them. [00:09:26] So for a number of reasons, that approach just kept hitting walls of this is not a good idea, not a good idea, not a good long-term solution. [00:09:36] So with that then, we have planned to put a new building here. Sorry it's so faint, but we're about a 16,000 square foot building here. [00:09:43] The good news is we can build that while the existing building remains in operation. [00:09:48] So we can get that all done, move operations over, and then take down the old building and open up the site to allow a really great open area on the west for various yard uses. [00:10:00] We're looking to rebuild the landscape bins on the south right now, just a series of concrete blocks kind of tucked up into that hillside. [00:10:07] Pretty rough to try and keep your materials clean and separate from the earth around them. [00:10:12] So we'll put in something simple, but again, something that will work. [00:10:16] On the east side, these existing buildings that are storage and sort of built over the years are going to be removed to again allow proper driving and maneuvering clearances on the east side. [00:10:29] We're going to move then all the vehicles and equipment inside that should be inside because the UV light is very, very problematic for a lot of equipment, especially the hydraulic hoses, etc. [00:10:40] So we've got to get them out of the sun as much as possible. [00:10:43] Also, there's a structure that was built there. I don't know if you saw all these pipes sticking into it. [00:10:47] Again, most of those pipes have been badly damaged by sun over the years. [00:10:51] And we really need to get those pipes inside so that they can have a longer useful life between when they're purchased or reclaimed and then reused. [00:11:00] So in the end, you'll have a new building here, 16,000 square feet, redone landscape bins. [00:11:06] We're going to keep the wash area in operation where it is. [00:11:09] We'll shrink a little bit this grassy area, but maintain a lot of the trees and vegetation to remain screening to the neighbors so that that maintains itself well. [00:11:19] And like I said, we'll clean up these and get rid of these hodgepodge of storage sheds on the east side. [00:11:26] The fueling station will be fixed a little bit to keep it operational. [00:11:30] And then talking about the sandbagging operation, we're going to reconnect this drive up to Pine Hill so that when sandbagging is needed, there's now a nice loop going on here [00:11:41] where residents can come in and park more on-site versus out in the street and have an internal area next to the building that can be used to set up the sandbagging [00:11:52] and then bring more of that off the roadway and kind of set it up as a good flow-through operation. [00:11:57] So that's been thought about pretty well. [00:11:59] Any questions on the site that I could answer? [00:12:03] Yes, just one. [00:12:05] You started talking about the integrity of the existing building, and you mentioned that they would have to have everything removed and new skin on it. [00:12:14] So when it comes to those items that need to stay out of the sun, that are looking for shade, have you considered, or is there any salvageable part of the structure that would be worth putting shade on it, [00:12:29] even if it was an open area? [00:12:33] Well, good question. [00:12:35] Looking at this holistically, the good news is the 16,000-square-foot building does bring inside what needs to be covered and protected. [00:12:45] Maintaining the existing building, again, I don't know where we would stop taking things off the building to then meet codes for wind loads. [00:12:54] I think we would have to, again, strip it down and put back a partial roof and then some cross-bracing on it to handle the wind loads. [00:13:02] And while that was not specifically looked at, I think the bigger picture was leading us to recommend that really opening the site up and not having an out-of-date building that we're really cobbling up, [00:13:15] trying to hold onto a piece of it for the money we'd spend. [00:13:18] We just didn't believe it was in the city's long-term interest, if that helps answer your question. [00:13:22] So you need the space for open, out-in-the-sun space? [00:13:26] Yeah, we need open space. A lot of vehicles come in and maneuver and back and turn. [00:13:30] And if we don't have a decent maneuvering space out here as vehicles come in, semi-trucks are looping in, dropping off materials, [00:13:40] it becomes problematic for them to do what they're being asked to do. [00:13:44] Thank you. [00:13:45] Sure. [00:13:47] So to give some perspective, the existing building is how many? [00:13:52] It's about 10,000, I think. [00:13:54] So then the new building is going to be approximately the same length but wider than to get to 16,000? [00:14:03] It's actually, it starts here. [00:14:05] It's hard to see on that. [00:14:07] Yeah, sorry. It starts here and goes all the way down to there. So it is longer, and yes, it is a bit wider. [00:14:13] And I think, if I remember correctly, the construction was going to be as close to the existing building, pretty close. [00:14:22] How much space does that give you on the east side there? [00:14:26] I would think you would want to push the building as close as you could to a boundary, right? [00:14:31] Right. The balance we're achieving is, one, make sure the existing building stays operational while the new one is built, [00:14:38] and staff has looked at their vehicles and how they can work in and out, mostly from the west side, [00:14:44] and are confident they can keep their functions going. [00:14:47] But for the long term, having enough space on the east side of the new building [00:14:52] to allow vehicles to come out and make their turn radiuses work without having to back up and go again, [00:14:57] so that's the balance we believe. [00:15:00] we've struck the right balance. [00:15:02] Did we, this is more for Robert and Barrett, did we look at moving across the street with [00:15:09] the sandbag in that grassed area? [00:15:12] They could come in, you know, in on the... [00:15:13] From here? [00:15:14] Yeah, well not way up there, no, further down the grassed area. [00:15:18] We open up on the east side and come in out on the west side. [00:15:22] We talked about it and that was our first wish, but then as we started looking at it [00:15:29] and we brought in the consultants that take care of stormwater, they ended up saying that [00:15:36] what we needed to do to be able to have that retainage and that treatment of that water [00:15:41] on site before it got out into the surface water, we needed to have a retention pond, [00:15:48] we needed to be able to put in a swell area so that as the stormwater came across our [00:15:52] property we'd be able to treat it before it went out to the canal. [00:15:56] So that area that you're talking about will be a stormwater pipe and some swell area to [00:16:03] where we can get some treatment. [00:16:05] So that took away the sandbag thought. [00:16:11] If we wouldn't have done it that way, then we would have had to take away more of our [00:16:16] parking lot to hold the water or go deeper with the grass area in the front of the building. [00:16:24] It just seemed like if you're going to secure that area, people on the across the street [00:16:29] could have gone and got sandbags without having somebody there, but okay. [00:16:38] Were there going to be any kind of other structures for, I know you talked about the piping and [00:16:45] different things like that to get it out of the sun, but for the equipment itself outside [00:16:50] or everything was trying to be focused inside? [00:16:53] We think we're going to be able to keep getting that all inside, including the pipes. [00:16:57] It's part of the storage area and I'll show you in the floor plan in a minute. [00:17:00] That leads to one more question, which is in the old building are these monster fans [00:17:06] that help to circulate because there's no air conditioning and I know you air conditioned [00:17:11] a few little offices there, but the workers are generally out just in the open spaces [00:17:17] on air conditioned. [00:17:21] What portion of this new building is going to be air conditioned? [00:17:25] I'll show you in the floor plan, but it's a very, very small area. [00:17:28] The basic storage, fleet repair and garage areas are not. [00:17:32] The conversation about fans, how many do we buy, where do we put them has been talked [00:17:37] about. [00:17:38] I think to some degree budget will give us some sense of can we buy some initially, can [00:17:42] we relocate ones that are already there. [00:17:44] Those are some pretty hefty fans, so those are the things that we're working with. [00:17:54] If nothing else, I'll get to the floor plan here. [00:17:57] So this building is turned the other way now. [00:17:59] So this is the north side toward Pine Hill. [00:18:02] The parking lot for the public is generally going to be here. [00:18:06] There's fences that work off the building to control the back area. [00:18:10] Any question about sandbagging? [00:18:11] There will be fences that will keep folks from just flowing all the way in. [00:18:16] Large that a little bit. [00:18:17] I think it's important that they see the functions that we're providing for that have been compromised [00:18:23] in the old building and the new functions that we're programming into the space. [00:18:27] If you could slide it down and then show the right side of it to begin with. [00:18:30] Getting better. [00:18:31] It is. [00:18:32] And if you can slide the whole thing down the page, the other direction, sorry. [00:18:40] Yeah. [00:18:41] Other direction, Nathan. [00:18:42] No, no. [00:18:43] Not that one. [00:18:44] Oh, no. [00:18:45] Vertical. [00:18:46] It's okay. [00:18:47] These are tricky. [00:18:48] They move fast. [00:18:49] Sliding down means we want to look up. [00:18:50] All right, we'll start with that. [00:18:54] So we have two office areas that are the main entrances. [00:18:58] One is where parts are delivered and picked up. [00:19:02] The office is here, wraparound. [00:19:04] There's a countertop. [00:19:05] Folks can come in. [00:19:06] There's a bathroom that can be used for the public, which again would help during sandbagging [00:19:09] or other operations and vendors. [00:19:13] Then there's two minimum size handicapped accessible per code toilet showers, some lockers [00:19:20] that are shared by all the staff, a meeting room that's also the lunch and break room, [00:19:25] and then the office for the fleet manager. [00:19:27] Just this area is air-conditioned. [00:19:30] So that's the area that's air-conditioned. [00:19:33] And also there's a small bunk room here to allow folks to catch some sleep during severe [00:19:38] weather events. [00:19:40] So that's something they need to do, but they actually have a place to go where it's not [00:19:42] quite so loud and the air is cool enough. [00:19:43] They can cool down and be ready to go again. [00:19:46] So this is the air-conditioned zone and a hallway that connects it all. [00:19:51] If you could... [00:19:52] Is there a hurricane? [00:19:54] Yes. [00:19:55] The building is... [00:19:56] It meets the requirements for hurricane resistance for where you are. [00:19:58] In fact, it exceeds it by some amount. [00:20:00] I think there's 142 mile an hour wind resistance to the structure. [00:20:03] I think the code's a little less than that. [00:20:07] So if you could slide that image up, up. [00:20:11] Other way, other way. [00:20:12] The other way. [00:20:13] The other way. [00:20:14] The other way. [00:20:15] Image up. [00:20:16] Okay. [00:20:17] Keep going. [00:20:18] Okay, good. [00:20:19] Stop there. [00:20:20] All right. [00:20:21] So then behind the parts person is the warehouse storage area for all the parts, lots of shelving [00:20:24] units going on here. [00:20:25] And you asked about the pipes. [00:20:26] We're setting up racks here and an overhead door, or a coiling door, so that pipes are [00:20:32] slid in and out this direction. [00:20:34] So they'll have on the forklift, you know, pipe lifters driving the pipe lifted up and [00:20:38] pulled the thing back out. [00:20:39] Again, one of the reasons why we need some room on the east side of the building is to [00:20:42] allow that to maneuver. [00:20:44] But then that keeps these pipes secured and out of the sun. [00:20:48] Also a small overhead door here to again allow larger deliveries and pickups of various parts [00:20:54] and pieces that are needed for all the public works. [00:20:58] And this is the beginning. [00:20:59] Any questions on that area? [00:21:01] Just as to the quantity of the pipes, I know until the COVID and the supplies drained up, [00:21:09] people were all big about the as-needed delivery projects. [00:21:14] When you needed to do a big project, you would just have it delivered to the site. [00:21:18] And so I believe there was a sort of as-needed inventory theory. [00:21:23] Then when the COVID hit and materials were hard to get, if you have a problem, the idea [00:21:29] of having a certain amount of inventory so you could physically solve your problems. [00:21:34] So maybe just to raise the issue, not taking an answer now, but I'm going to be curious [00:21:41] to look at how we manage the inventory. [00:21:45] The old PASCO hardware store when we had it here, for those that can remember, just had [00:21:51] everything you could ever want, almost like the ACE hardware. [00:21:54] It's great to have it, but with auto parts changing, the maintenance of the inventory [00:22:02] I guess is going to be another task that will be part of the whole cleanup when you go back [00:22:06] and reset the whole building, I'm guessing. [00:22:08] Sure. [00:22:09] And to add to that, we do have a critical inventory in place to where, for most purposes, [00:22:18] everything that you see, especially the pipes, are called out in case we did need them, in [00:22:24] case there was a water break, a transmission break, that type of thing. [00:22:28] So we do have that list, and that list is updated from time to time. [00:22:32] Something you brought up before you got there too, when you first walked in, there was rooms [00:22:37] and shelves and all that. [00:22:39] That's all inventory and everything. [00:22:41] They know exactly where everything is, and so when they move, all that will be, you know, [00:22:45] they'll get it right off the inventory and where they're going to move it and where it's [00:22:48] going to go. [00:22:49] Right. [00:22:50] It was pretty interesting, actually. [00:22:51] Yeah. [00:22:52] Because I had all these different rooms and different shelves. [00:22:53] I remember the audit chopper going through all of that stuff. [00:22:55] I wasn't there for that. [00:22:58] But that's fun, you know, to try to manage that, which I imagine will also be electronically [00:23:04] managed too. [00:23:05] The point being, if there's an old Chevy truck that we don't have anymore, and you have those [00:23:09] parts there, and you don't need them anymore, there's got to be some constant updating of [00:23:14] that inventory. [00:23:15] Correct. [00:23:16] Thank you. [00:23:20] And so then this area here is really supporting the fleet repair area. [00:23:24] So this is an area that will have things like tire mounting equipment, wheel balancing, [00:23:30] some welding, other equipment and tools that they will use regularly. [00:23:34] So that's in this zone here. [00:23:36] And this room is called the fluids room. [00:23:38] That's where all the oils and transmission fluids are stored, and they go into an overhead [00:23:41] piping system to fill the trucks as they're being used. [00:23:46] If you could kind of zoom back a little bit and look at the left, and I'll slide it one [00:23:52] direction, up or down, whichever way, I mean, no, other way, other way, there you go, good, [00:23:57] all right. [00:23:58] So this area here, these four drive-through bays, it's a higher zone, it's higher ceilings [00:24:05] in this zone. [00:24:06] We need that because that's where the trucks come in. [00:24:07] We need to be able to lift them up like your fire truck when you tip the cab up and it's [00:24:11] up on the lifts. [00:24:13] We are out there measuring, okay, how big does this thing really get? [00:24:16] It's up there quite a ways. [00:24:17] So that area has the volume to let that happen. [00:24:21] These are drive-through so they can work on various pieces of equipment at the same time. [00:24:26] They're going to bring over the lifts they have from the existing building that they [00:24:30] need into this one, so they're in good enough shape to basically do that, good to save money. [00:24:35] And again, just, you know, overhead doors, keep them open, let them ventilate in the [00:24:39] summertime. [00:24:40] And the good news is they don't really face the road directly, so they're kind of back [00:24:43] and allowing the air to blow through and keep them working. [00:24:48] Then if you could look at, if you could slide things to the right. [00:24:53] Other way. [00:24:56] Thank you. [00:24:59] So this zone here is really a garage area. [00:25:02] It's got more doors, they're a little narrower. [00:25:05] We're not trying to have the big vehicles rumble in and out quickly and rapidly. [00:25:08] This is all about getting enough places to park all the equipment and have as many lanes [00:25:14] as possible so we can store as much as we need to inside and reduce the number of vehicles [00:25:20] that have to be removed to get out something else, which is kind of problematic with what [00:25:24] you have right now. [00:25:25] So having this many doors all lined up and vehicles can park and go out either side will [00:25:31] increase efficiencies. [00:25:33] We are putting a bit of a screen fence in between just to make sure the mechanics tools [00:25:37] don't disappear when other things are needed to be done, so they're happy about that. [00:25:42] So again, just a good garage area here to store equipment and vehicles and keep them [00:25:47] out of the sun and out of the weather. [00:25:50] Anything I can answer about these two areas? [00:25:54] Workstations for, like if you go to a garage, you have, they just kind of make them narrow [00:25:59] and when you said the doors were smaller, what? [00:26:05] These doors are smaller because that's just storage of equipment. [00:26:08] This area is where they drive in and get service, so we give more room there, so tools and equipment [00:26:12] can get around the vehicles and work on them. [00:26:14] Oh, there's no work being done back in there. [00:26:16] No, no work being done back in here. [00:26:18] If there was, it would just be minor. [00:26:21] With some of our heavy equipment or maybe some of the generators, if the battery is [00:26:25] dead or if the mechanic has 30 minutes left in his shift and he can walk down to one of [00:26:31] the pieces of equipment and see if it needs any type of minor maintenance, then that's [00:26:36] what would be done over there. [00:26:43] Any other questions I can answer here? [00:26:46] It's a solid wall in the end, right? [00:26:49] Yeah, pretty much a solid wall, a couple on the end door, right. [00:26:55] Now we're going to look at elevations here very briefly because we have some 3D displays [00:26:58] that really help you understand what in the world this thing is going to look like, so [00:27:02] if you want to zoom back a little bit, we'll do a very quick overview here. [00:27:07] This is the elevation toward the west. [00:27:10] This is the north end at that side. [00:27:12] Here are those two offices that you can go in and see people. [00:27:16] Here's the bays where the fleet is maintained, and on the south end, the lower ceiling area [00:27:20] of the garage where the equipment is stored. [00:27:23] This is the north end toward Pine Hill, south end toward the landscape bins, and kind of [00:27:28] a mirror image almost, not quite. [00:27:31] Toward the east, again, garage, fleet repair. [00:27:34] Now here is the back of the storage area. [00:27:37] This door is where the pipes are stored. [00:27:39] Here's access for delivery and pickup of parts. [00:27:43] So let's go to the next one because I think you can see things a whole lot better on the [00:27:47] next slide. [00:27:49] If you could take that top image and zoom in and pull it down a little bit so it's easier [00:27:54] to see. [00:28:07] I'll say one of the things that we started the project off, there was an understanding [00:28:10] from us and the staff that building a pre-engineered building was probably the most cost effective [00:28:17] way to build this thing. [00:28:19] And we went down that path quite a long ways. [00:28:22] When we were doing our initial feasibility, it was working. [00:28:25] Partway through schematic design, it was still working. [00:28:28] And then we began to hear from multiple sources that the price of steel was rising, especially [00:28:33] for heavy-dutier materials and the lead times coming from pre-engineered manufactured building [00:28:39] people was getting longer and longer. [00:28:42] And so we did some checking with some pre-engineered building people and found the numbers had [00:28:46] changed over the three or four months while we were working. [00:28:50] And now we had a real budget issue. [00:28:52] So what we did with ourselves and talking with staff and our engineering group, instead [00:28:57] of this being a pre-engineered building, by pre-engineered I mean they have these big [00:29:00] frames that come out and they span the whole distance and then they have these little metal [00:29:03] pieces that go between them that hold up the metal panels and all of that. [00:29:07] So it's pre-engineered. [00:29:10] That was getting too expensive. [00:29:11] So instead, we were looking at alternative systems to see if we could find one that would [00:29:16] be more cost-effective and with working as a good team, came up with building this out [00:29:22] of light gauge metal studs. [00:29:24] So the walls are metal studs all the way around with some steel frames added to it because [00:29:28] we got a lot of overhead doors. [00:29:30] Then the roof is held up by trusses that are made out of those light gauge metal pieces [00:29:34] of like you see, they're not the same gauge, but you see metal buildings and office buildings, [00:29:39] those metal studs in the walls, using that type of system to make the trusses. [00:29:43] So that's the structural system that we're checking with costs and using national database [00:29:50] called RS Means. [00:29:52] We've realized that was a real cost savings that brought the budget much more into possibility [00:29:57] here and so we've moved in that direction. [00:30:00] erection, and on the exterior, instead of using metal panel systems, we're using a siding product called Everlast. [00:30:09] It's a new solid acrylic siding material. It's got a 50-year warranty. [00:30:14] In fact, I'm building a house myself, and I'm using it, so I do believe in it. [00:30:18] And it's inexpensive, but it has a very long life. It's solid plastic. [00:30:23] So the siding materials used to be wood. Well, wood's not good here. [00:30:28] Then they went to cementitious products like hardy board and things like that, [00:30:32] which also has a good lifespan, but impact-wise, it doesn't do well. It's brittle. [00:30:37] So we are concerned about, again, projectiles and hurricane storms. [00:30:42] So the Everlast, while not rated to throw a 2x4 at 100 miles an hour, it's still very tough, durable stuff, [00:30:49] and it's flexible. It's got a little give to it, so we think that'll be a good product. [00:30:54] And we think it really enhances the look of the building over just sheets of metal panels that you would normally see. [00:31:01] So what we've come up with is a side that faces Pine Hill. We'll put a little tower here. [00:31:05] Is that Robert's office? [00:31:07] No, Robert only visits here to keep an eye on him, I understand. [00:31:12] Put him in the bell tower. [00:31:14] No, actually, it's there to have a good look, pick up on the bell tower or towers that you have at City Hall, [00:31:20] and just, again, make this a positive part of the look for the city buildings. [00:31:25] Then here are those two entrances for fleet maintenance and parts. [00:31:29] This is the windows that are up high in the hot shower bathrooms, and here's a window just for that little meeting room. [00:31:37] And then we have some clear story windows up here, again, just to get some light in there. [00:31:41] And when the doors are open, good ventilation. [00:31:44] So right now, we're looking at white trim, kind of something in the grays, maybe a blue-gray, but grays kind of a siding look [00:31:53] that we think would look attractive and would fit in well with your community. [00:31:58] And again, just a lot of overhead doors or coiling doors that would all pretty much be white and just good strong doors [00:32:04] that can withstand the hurricane winds. [00:32:07] Out in front, we'll do some landscaping around it, soften that a bit, parking as we need it for visitors. [00:32:12] And then there'll be a fence here and a fence on the other side with a gate. [00:32:16] So this is where folks can maneuver around and come in, but then it's locked off back here where the yard areas, [00:32:22] the trucks and staff work in the back. [00:32:25] You can see the landscape bins on the south. [00:32:28] If you could slide the image so we can see the ones below that one. [00:32:32] Thanks. [00:32:33] So here, these are the two images sort of from the back of the site. [00:32:36] You can see the plain wall that's facing south toward the landscape bins, the garage storage area, again, [00:32:43] fleet maintenance, and then the offices up front. [00:32:45] Here's the opposite side, pretty much a mirror image. [00:32:49] And again, you can see the backside of the storage area with its doors to get things in and out. [00:32:54] And if you could slide up to see the final image. [00:32:58] Then here's the image from the northeast toward Pine Hill. [00:33:01] Again, you see the storage room doors, the tower, the front north side toward the site, and again, the garage areas behind. [00:33:10] So again, the building shapes are all about what's happening inside. [00:33:14] It's all about function. [00:33:15] The heights are all determined by making sure we can get the vehicles in where we need to and do what we need to do to them. [00:33:22] And again, I'll just say we work very hard with your staff to go through this program and features. [00:33:28] I'll say with a fine-toothed comb, looking for ways to save money. [00:33:31] I think we've had about half a dozen phone calls just with Sid and Robert and others just going through everything, [00:33:37] trying to make sure they got what they need and hold the budget as best we can. [00:33:43] Any questions on this? [00:33:44] We've got a high-level security system going in there? [00:33:48] The city is going to select and design its own low-voltage systems, including security. [00:33:55] The answer is yes, we will. [00:34:00] But we didn't include this part of our construction for the project. [00:34:04] Will there be raceways built through this up high for low-voltage, that sort of stuff? [00:34:12] Yeah, I'm sure the IT people will include those. [00:34:16] It's just as you get out in the fleet area, yes, they'll need some connectivity to their stations and computers, the equipment out there. [00:34:23] So those typically do happen. [00:34:25] I just can't say that I've designed them. [00:34:27] There are raceways and J-hooks. [00:34:28] I'm sure Brian is not responsible for what we saw this afternoon. [00:34:33] No. [00:34:35] The low-voltage stuff up there is an absolute rat's nest. [00:34:41] The parking, your drawings just show this impervious, large paving area. [00:34:51] That calculates back to your drainage, I guess. [00:34:53] But you need that to make your turns with your big equipment. [00:34:57] So you've got to have a solid surface to drive across. [00:35:02] Yeah, one thing very common with public works facilities of all kinds, and we've done dozens of them. [00:35:07] I've been doing them for 20, 30 years. [00:35:09] And yeah, the yard areas, you just have to have that maneuvering spacer. [00:35:12] It just slows them down over and over again. [00:35:16] And that's going to be asphalt or concrete? [00:35:19] We're looking at asphalt. [00:35:21] We'll probably put some concrete aprons right outside the overhead doors to protect those areas. [00:35:26] But the larger areas, right now for budget, we're looking at asphalt. [00:35:31] We'd love to see concrete. [00:35:32] We'll see how the budget works. [00:35:34] And if allowed, we might do an alternate to see what concrete costs. [00:35:45] We're here. [00:35:46] All right. [00:35:48] Well, then let's talk numbers. [00:35:50] I guess we'll have to zoom back a little here. [00:35:52] Again, this is probably more detailed than you all really want to look at. [00:35:57] But we went through all the systems of the building. [00:35:59] These divisions are like heating systems, electrical, plumbing, roofing, all of those. [00:36:03] So it's all been done on a very detailed level. [00:36:05] Then we have the shell of the building. [00:36:07] So I think that's like 1.4 million, something like that, just for the trade contractors to build that, to build the building. [00:36:15] Then on the right, we have site construction. [00:36:17] So it's really important that we repave the whole site. [00:36:20] It's very important we get those landscape bends rebuilt so they'll function correctly. [00:36:25] So those are in the cost there. [00:36:28] So line items get through all of that. [00:36:30] We believe if there's an upside to the cost of steel going up, [00:36:33] that means we think your existing steel structure can be taken away at no cost, [00:36:38] because the steel is worth a lot now. [00:36:40] And frankly, there's conversations if we can find someone who might need a building about that size, they might want to buy it. [00:36:46] So we're trying to get creative here and find all the ways we can to get the city the best bang here for their bucks. [00:36:54] So that adds up to a little over half a million. [00:36:56] You put those together, we're just under 2 million. [00:36:59] And we strongly recommend there be some contingency money. [00:37:02] We have 5% for design. [00:37:04] Again, we're wrapping up design development, so we think we've got everything in there. [00:37:08] But there could be a few things we discover that you need to add to the building. [00:37:11] And of course, prices are changing. [00:37:14] So we have to add a little elbow room for that. [00:37:17] And then we have a contingency of 10% during construction. [00:37:20] Again, as you get into soils, as you get into demolition, there simply are surprises. [00:37:25] So we want to be sure we separate some money and hold it there for you to get through those without blowing a budget here. [00:37:32] So right now, it all adds up to $2,232,000 approximately in dollars. [00:37:40] So that's where we've landed. [00:37:41] We had a lot of debates about, are there more things we can leave out or not? [00:37:46] And I'll say, as your architect, I think you're there on what can be left out and still have a good, durable, lasting building. [00:38:00] You go to single beds instead of double. [00:38:03] No, I'm just kidding. [00:38:05] I had to say that. [00:38:06] I was thinking I'll share the shower. [00:38:09] One shower. [00:38:12] Thank you. [00:38:12] There are some things that are bid as alternates. [00:38:17] And we will be very conservative, but we do have a funding plan in mind, [00:38:22] utilizing three different funding sources within the city to finance the project, [00:38:29] if you determine that it's appropriate for us to go forward. [00:38:33] What are those? [00:38:34] What are they? [00:38:35] Water and sewer, without a doubt. [00:38:38] They are Penny for Pasco funds, the water and sewer fund, and the third is stormwater utility. [00:38:47] Yes. [00:38:48] And the portion coming from water and sewer would be from the bond proceeds. [00:38:56] Are we supposed to do something? [00:38:57] I think we're just given a guidance at this point. [00:39:00] It's a workshop, so we can't prove anything. [00:39:02] You all have approved the task order to complete the design and to do the bidding phase. [00:39:10] And the task order also included construction phase, but what we're trying to get here [00:39:15] is a direction on whether or not you would like us to continue with the 100% construction [00:39:21] documents and go to bid. [00:39:24] I would like to see us move forward. [00:39:27] That existing building is a disaster. [00:39:30] If you need a motion, I'll make Robert's motion. [00:39:32] Is it a work session? [00:39:34] It's a work session, so... [00:39:36] I know, but I just... [00:39:38] Right. [00:39:39] I'm just not saying anything. [00:39:40] Yeah, if you need to put it on a regular agenda, go for it. [00:39:43] We will. [00:39:46] Just looking for some general comments. [00:39:49] Trying to read these numbers, and it's... [00:39:52] 2.237 million. [00:39:54] Slightly off topic, but I'm looking through somewhere between an inch and a half [00:39:58] and two inches of Plexiglas at an angle trying to read these numbers. [00:40:04] Can we please lose these things? [00:40:06] No. [00:40:09] We can. [00:40:13] We can. [00:40:14] Robert? [00:40:15] Yes? [00:40:16] We can. [00:40:17] Mm-hmm. [00:40:18] It's just very hard to see anything, particularly when you get down to... [00:40:24] See, for my eyes, it magnifies them. [00:40:26] Just kidding. [00:40:28] I haven't had your cataract surgery yet, either. [00:40:30] They're not bulletproof, anyway. [00:40:32] You know, they're not... [00:40:33] Thanks. [00:40:34] They're facing the wrong way. [00:40:37] Maybe they are. [00:40:40] And I'm not as worried about you guys. [00:40:41] I've had my shots. [00:40:42] Just a question. [00:40:43] I maybe should ask this up front, but, you know, Robert, we got some public works property [00:40:49] right down the road a little bit, and it's a pretty large parcel. [00:40:53] And, you know, the only question that came to mind is, you know, this is fleet maintenance, [00:40:57] and then, of course, we got a lot of... [00:40:59] You got the pipes, and you got the valves, and you got some of the water and sewer parts [00:41:07] storage here. [00:41:08] So I don't know if, you know, I'm just wondering, you know, do we need a building that big? [00:41:16] Is there... [00:41:17] Do you have any space at the other facility to store those type parts? [00:41:25] Or, you know... [00:41:26] I know that building is not a lot of stuff there, but, you know... [00:41:30] We're busting at the seams at the other facility. [00:41:35] We really, truly are. [00:41:39] Any other comments, guys? [00:41:42] Just remember, just to talk on the other facility, behind that facility, you've also got additional [00:41:48] heavy equipment parked back there, right, that you use daily? [00:41:51] Correct. [00:41:52] So this doesn't... [00:41:55] To the argument that you need equipment with hydraulic lines, not outside, you have some [00:42:03] equipment that is always outside and won't be here either. [00:42:07] And that equipment is okay, or... [00:42:11] We prioritized the equipment that we have in our inventory by what really needed to [00:42:18] get undercover. [00:42:20] An example would be the bucket truck or the VACCON. [00:42:24] And so we incorporated that with the consultants. [00:42:28] So there are going to be some of our larger pieces of equipment that are located at our [00:42:33] new site that are going to come over to this site to where they can be stored. [00:42:39] But what that's going to do is free up the applications that were proposed in our new [00:42:45] building that we've never been able to utilize because we've had to throw all this equipment [00:42:51] over in some of these bins that were designed for other things. [00:42:57] Thank you. [00:43:00] Thank you very much. [00:43:01] I have a comment too, Chopper. [00:43:03] So I don't know... [00:43:05] You know, this is one of those things where you wonder if it's a priority, but you've [00:43:10] waited a long time. [00:43:11] You've worked through the budgets over the years. [00:43:14] You've come this far. [00:43:16] And the only thing is that hopefully, as like once before, we had... [00:43:24] Crystal may recall this, but the big room between the billing collection and your offices [00:43:32] was filled with documents stacked on top of each other falling over, which were old theoretical [00:43:39] public records, which could get out and be removed. [00:43:43] And there was a big effort right during that transition to clean that up to use it. [00:43:47] So I see this as an opportunity for you to reorganize, recommit, and that sounds like [00:43:53] that could help with efficiencies as well. [00:43:56] So I think we're getting to the end of the buildings that we have to rebuild. [00:44:03] So, I mean, police, fire, library, all of the remodeling and building. [00:44:08] Your public works. [00:44:10] If infrastructure is a simple word. [00:44:13] Yeah. [00:44:14] But the good thing is it's not the first of many projects in front of us. [00:44:18] It seems to be helping to complete what's a pretty good solid skeleton of buildings [00:44:25] for the city that are all... [00:44:27] It's probably the oldest thing we're still using, but there still is a yard behind the [00:44:32] rec center where at one point we had envisioned a fourth or fifth pool, whatever number we [00:44:38] have for pools, but like the Olympic pool or whatever might be done at the rec center. [00:44:43] And you have those old buildings there with junk in them and there are also bins over [00:44:48] there that are filled with old things that need to be just got rid of. [00:44:54] Will this extra space and all that allow us to... [00:45:00] that area behind the rec center and make better use of it, or is that a whole different story [00:45:05] there? [00:45:06] I'd say it's a whole different story, but it is something that needs to be addressed [00:45:11] without question. [00:45:12] Because I know you've piled some dirt and some other things there. [00:45:17] Is it convenient because it's in town and you don't have to haul it all the way away? [00:45:21] Still it is, and actually we had in the budget to construct a huge steel shed there so that [00:45:31] we can keep all of our equipment that we have for Sims Park. [00:45:36] A lot of the small pieces of equipment that are gas, and you can't keep those at the band [00:45:42] shelter and things, but we've got to transport them all the way from our facility now to [00:45:48] Sims Park, where we're not planning on utilizing that whole site, but we're going to use a [00:45:55] portion of it to be able to store a lot of those things like that mini-sweeper, those [00:46:01] types of things. [00:46:02] So it's just stuff that's going to be used regularly in town?

   This text was generated automatically from the meeting video. It is not a verbatim or official record. For exact wording, consult the video or the city clerk.

3. 4Adjournment▶ 46:05
4. 3Communications