On the agenda

1. 1Call to Order - Roll Call▶ 0:00
2. 2

   ↳You arrived here from a search for “Swift Mud (Southwest Florida Water Management District)” — transcript expanded below

   Review of Proposed Departmental Budgets for FY20-21

   discussed

   Public Works Director presented proposed FY20-21 departmental budgets across multiple divisions including public works, streets, facility maintenance, ground maintenance, stormwater, water production, water/reclaimed distribution, construction services, reclaimed water production, water pollution control, and sewer collections. Discussion covered line-item changes, capital equipment requests, and a $230,000 water/sewer master plan. The City Manager also reported state revenue reductions: communication services tax down ~$10,000 and half-cent sales tax down $107,000.

   📍Grand Boulevard at Homecrest📍Marine Parkway📍Orangewood📍Pine Hill Road📍Sims Park🏢Swift Mud (Southwest Florida Water Management District)🏢Tampa Bay Water👤Debbie#Aerator gearbox replacement ($100,000)#Bucket truck purchase ($160,000)#Capital Improvement Plan (CIP)#Communication services tax revenue reduction ($10,000)#Front-end loader with clamshell bucket ($85,000)#Grand Boulevard drainage improvement#Half-cent sales tax revenue reduction ($107,000)#Lift station control panel upgrades ($25,000)#Pavement management plan#Penny for Pasco#Reclaimed transfer pumps ($50,000)#Risk and resiliency analysis (new federal/state mandate for water utilities)#Vac sewer truck cleaner lease (~$90,000)#Vactron trailer ($120,000)#Water and sewer master plan ($230,000)

   ▶ Jump to 0:13 in the video

   ▸Show transcriptHide transcript

   Auto-transcript · machine-generated, may contain errors

   [00:00:14] This evening we will be completing the remaining department presentations to you so that we can complete our first round of budget discussions. I had an opportunity to speak to the mayor earlier today, but I have not reported to the rest of you that we did receive some revenue figures from the state today. [00:00:43] The first of which is our communication services tax, which is down about $10,000. [00:00:50] Secondarily, our half cent sales tax, which is down $107,000. [00:00:56] Any of those questions that you may have? First of all, when it comes to the personnel services on all of the divisions except for one, those numbers basically are given to us through the finance department. [00:01:19] I will discuss only one division, and that would be construction management, where we did some structural changes to our personnel. Other than that, all 12 divisions remain the same. [00:01:33] I will go down each line item. There are several line items that what I would consider are just standard ones, like in public work supervision we have data lines where there was an increase of $500. [00:01:48] That's just a standard cost. I don't think that if I go over every single one that has $250 or this or that, we would be here most of the night. [00:02:03] I'm going to try to hit the highlighted items, and then again, if you have any questions before we move on, I'll take them at that time. [00:02:11] In this division, we're going to go straight down to the line item 45243. That's computer operating supply. [00:02:24] You'll see that that's an increase due to a purchase of a new computer and the monitor. I would say that you're going to see several of these in a lot of the divisions, and those are based on what the IT department recommends towards us as far as recycling the life of those computers. [00:02:45] You'll notice that in 45291, operating supplies disaster, that's a new line item that we've come up with so that when we have some of these events, we'll be able to utilize that line item and be able to keep track more efficiently. [00:03:02] In this case, this account started off with $500, and we did reduce this operating budget by 1.48%. [00:03:19] Is there any questions before I go to the capital portion? [00:03:28] Capital portion in this division, there are no items. [00:03:40] Our next division is the streets and right-of-way 102. It's also a general fund. [00:03:57] We do see in account 45211 fuel, you'll see a reduction of $5,000. We're expecting fuel to be reduced due to a lot of the new vehicles that will be coming online this coming year. [00:04:15] The same would go with 45289 automotive parts. You'll see a reduction of $8,000 in that line item. [00:04:25] We reduced this division by 4.06%. [00:04:32] How large is your fleet? [00:04:35] I'd have to get back with you on that. [00:04:47] If you do that, can you break it down in departments? [00:04:52] Yes, sir. [00:04:54] The police say the least ones versus the ones that we have still in our fleet. [00:05:19] We'll go over to the capital portion of this division, and you'll see a proposed purchase of a bucket truck with a dollar amount of $160,000. [00:05:33] And then you will also see the proposed purchase of a heavy equipment front-end loader with a clamshell bucket with the amount of $85,000. [00:05:52] Any questions? [00:05:55] One, 45399, the road materials miscellaneous. I know for all of the past, that was potholes and filling those with our new street maintenance program and hopefully upgrading them. [00:06:11] Some of that material is going to alleys or other right-of-way. It was around $10,000 for the last three years, and the estimate is $12,000. Now you're up to $20,000. [00:06:26] Are you thinking maybe you'll be doing some more work with road materials? [00:06:31] Yes, sir. [00:06:34] It stands to reason with the storm events that we have, an example would be where we have to do edge repair, sealing, and those types of things that were called out in the pavement management plan that prior to that didn't perform. [00:06:53] So I would expect it to go down eventually, but right now we're leaving it status quo. [00:07:01] Well, it's an increase. [00:07:06] It is. [00:07:09] From the previous year, yes. [00:07:16] Working in my neighborhood, that's where some of the money's going. [00:07:24] The next division is the facility maintenance. [00:07:28] This division takes care of all the buildings in the city. [00:07:37] Line item 43-411, custodial janitorial services, we've added the police department and the library to this for that increase. [00:07:53] Line item 43-454, contractual HVAC, air, that increase is due to the installation of some VAVs for the library. [00:08:20] 44-311, electric for city facilities, that's gone up a little bit, and that's based upon what we've done in the past. [00:08:33] Same with 44-331, that's trash removal. [00:08:43] We had an increase in 44-351, water and sewer for the city. [00:08:56] We have an increase in 45-211, which is fuel. [00:09:01] It's an additional vehicle for the division. [00:09:06] 45-243, computer operating supplies, that's for a new computer for the field supervisor. [00:09:18] 45-251, janitorial supplies, there was an increase in that line item of 6,000. [00:09:33] And then 45-291, operating supplies, that's that account that I was talking about with disaster. [00:09:40] That's at 2,000. [00:09:44] And then we had a slight increase in 45-299, operating supplies, miscellaneous. [00:09:50] And so you can see with the purchase of the VAVs, this division had an increase of 8.85%. [00:10:04] And their capital purchase request is a core drill or a concrete drill for $1,700. [00:10:15] Any questions? [00:10:23] Our next division is the ground maintenance, formerly called parks. [00:10:34] We have an increase in contractual services at 43-499, $3,000. [00:10:42] That's the cost included for pressure washing Sims Park Playground annually. [00:10:54] And we had an increase in 44-311, electric for city facilities. [00:11:09] We had several reductions in the 44-631, maintenance and repairs, essential garage, [00:11:21] and other fuel, like other vehicle related accounts, 45-211 for fuel that went down. [00:11:46] 45-243, we also have another purchase for a new computer. [00:11:57] Janitorial supplies, 45-251 was a slight increase of 3,000. [00:12:12] Automotive parts, 45-289, we went down another 2 from the amended budget. [00:12:28] And then we did have an increase in 45-411, dues and memberships. [00:12:33] That was for the playground inspector certification to send an employee. [00:12:40] And this division was reduced 1.84%. [00:12:51] And the capital portion of this division was a proposed purchase of a commercial storage shed [00:12:58] to be constructed on the old maintenance barn site there, just south of the rec center, [00:13:08] to where we could stage some of our equipment that we work with over in Sims Park [00:13:13] instead of having to transport it back from Pine Hill Road every day. [00:13:20] Is there any questions? [00:13:26] So the next division is 103, stormwater utility. [00:13:37] We had reductions in several different areas in this division, [00:13:49] starting with the engineering services and professional services. [00:13:52] Those are line items 43-129 and 43-199. [00:14:02] Lawn maintenance went up, account 43-433. [00:14:08] We added our retention ponds to this account. [00:14:20] 43-498, administrative fees, that's the assessments of all the stormwater utility on properties. [00:14:39] Got your phone lines? [00:14:41] Telephone went up, that's account 44-121. [00:14:48] That's for the installation of some Wi-Fi cards. [00:14:53] I was thinking the data lines. [00:14:55] Oh, okay. [00:15:00] We had a reduction in 45 to 11 fuel. [00:15:15] The only thing that really jumps way out is that lawn maintenance, which [00:15:21] estimate for this year is $6,000 and it goes to 43. [00:15:30] It sounded like you were, go ahead. [00:15:38] Yeah, we're adding the additional ponds. [00:15:40] We're, we're, the staffing that we have and those problems that we've had to [00:15:45] keep staff has really taken a toll on the division. [00:15:49] We've got additional mandates that we've had to perform. [00:15:52] That's taken the people that we've had away from some of those functions. [00:16:00] So this division, however, was reduced 6.43%. [00:16:30] You'll notice on the capital equipment we have in accounts 46,399. [00:16:35] You'll see a lot of the capital drainage projects and [00:16:40] we'll discuss those when we talk about the CIP program. [00:16:45] If we look down at equipment, the utility is proposing to [00:16:52] purchase a four inch portable pump with the accessories. [00:16:57] And I think that what we had talked about was this was the last pump that [00:17:02] we felt we needed to be able to handle any of the storm events that we typically get. [00:17:08] That this would, this would be the last pump we would purchase. [00:17:11] Any other questions? [00:17:18] The projects that are listed here, the Grand Boulevard drainage improvement, [00:17:24] is that related to the discussion we had earlier when you were looking at [00:17:29] Grand Boulevard from Gulf Drive or from Marine Park way back or no? [00:17:35] No sir, this one is the culvert pipe that is at Homecrest. [00:17:40] This is, we're going to enlarge that pipe. [00:17:44] Right there at Homecrest and Grand, it's towards the north city limits. [00:17:50] Right before Broadway, in between Homecrest and Broadway, right there. [00:17:59] And that water then going into the river from there? [00:18:03] Yes sir. [00:18:04] And no environmental aspects to the improvements? [00:18:10] We've submitted to Swift Mud and [00:18:12] gotten their approval for everything we're proposing in that project. [00:18:15] Actually, it'll be coming to you on the 4th to talk about it. [00:18:25] So the, when a project like you described us for the bike paths and [00:18:33] you gave us a nice visual of at least a route that you had in mind. [00:18:39] When a project like that happens, it incorporates a lot of things, right? [00:18:45] I mean, utility movement, storm water is an issue for that particularly, maybe it isn't. [00:18:52] But when a project like that, if it was to be funded, for [00:18:57] example, by Penny for Pasco, or it was a major capital project that's not part of [00:19:02] your maintenance, storm water maintenance improvement general plan. [00:19:13] That's just brought in as an amendment or it doesn't come out of that fund. [00:19:18] It may come out of the capital project fund. [00:19:21] I'm not sure how the money moves if you do more. [00:19:24] We've done it several different ways. [00:19:27] We have had capital projects that had storm water elements in them. [00:19:33] We utilize the funding that we had in the miscellaneous control item out of [00:19:37] the storm water to go ahead and take care of those functions. [00:19:41] And so in your CIP document, when you look down in the bottom of the page where [00:19:45] it says your different types of funding, and sometimes there could be three or [00:19:48] four different types of funding, that's how we would typically do it. [00:19:53] Depending on the amount of money and what's available. [00:20:03] So this next division is water production. [00:20:11] Basically the water plant. [00:20:13] And you'll see that in line item 43199 under professional services, miscellaneous. [00:20:22] You'll see a increase of $60,000. [00:20:27] That is a required risk and resiliency analysis that the city needs to perform. [00:20:33] Utility that we're required to do. [00:20:38] And every member of Tampa Bay Water will have to turn one of these in as well. [00:20:46] And so we've already been in negotiation with the consultant to try to get [00:20:52] a budget number to you, and we think that we've kind of narrowed it down [00:20:56] to where this would be the maximum price. [00:20:59] Hopefully we can get it down a little bit lower. [00:21:02] How often does this have to be done? [00:21:05] I'll have to get that. [00:21:06] This is something brand new, so I don't- [00:21:08] Okay, because I look back in past years and there's nothing there. [00:21:11] That's why I was like- [00:21:12] Correct. It's something that's brand new. [00:21:13] So I'm not sure how long the permit is, whether it's five years or ten years. [00:21:18] But I can get that information for you. [00:21:19] Just curious because I didn't see anything there. [00:21:23] But this may be a new mandate. [00:21:25] I don't recall, in all my time on council, having seen- [00:21:30] I just said there's been nothing back to 17, so. [00:21:34] I think the nothing happened goes way, a lot further back than that. [00:21:43] And then you'll also see a increase in line item 43-499 under contractual services. [00:21:50] This is for electrical work, for upgrading of LED lighting, [00:21:55] for inside and outside the building in the plan area. [00:22:07] And then on line item 45-261, raw water purchase, [00:22:12] you'll see an increase on that due to the new utilities. [00:22:20] And their request for purchase under the capital plan, [00:22:35] other than projects, are the purchase of a chlorine bulk storage tank at 18,000. [00:22:46] An amperomatic tri-rater. [00:22:49] This is used in water sampling. [00:22:54] It's actually a redundancy. [00:22:56] We take our samples to find out what our chlorine residuals are. [00:23:01] And then we use this type of machine to make sure [00:23:03] that the calibration of the first machine we used is correct. [00:23:12] Should the right and the left hand know what they're doing? [00:23:14] And then of course, that's at the amount of 6,000. [00:23:21] And the pressure washer they have is for 1,800. [00:23:33] The next division is the water and reclaimed water distribution division. [00:23:43] You'll see an increase in line item 43-199, professional services. [00:23:56] This is for the sub-underground engineering. [00:24:00] Basically, it's areas where we're having difficulty finding documentation [00:24:05] of the location of some of the really old lines. [00:24:08] We have a company come in and identify the locations, their depth, [00:24:14] type of lines that we have. [00:24:17] And we're actually going to start making this an annual program. [00:24:26] Call candy services. [00:24:28] Is that it? [00:24:29] Underground utilities. [00:24:30] I just wondered if it had to do with the amount of candy that's on her desk. [00:24:39] We had an increase in 44-331, trash removal. [00:24:54] Line item 45-243, computer operating supplies. [00:24:59] We have the purchase of a EdMid training computer. [00:25:08] And then under the capital equipment, [00:25:18] we have a proposed purchase of a Vactron trailer at 120,000. [00:25:29] And then a pneumatic horizontal boring machine at 1,500. [00:25:38] Our next division is construction services. [00:25:47] This is the only division that actually had some restructuring in it. [00:25:53] We had a retirement of the construction services manager. [00:25:59] And we had a vacant position for project manager. [00:26:03] We combined those positions and created the utility engineer. [00:26:19] We had an increase in line item 44-011, travel and [00:26:23] training, that's for the required asbestos training for the men. [00:26:33] We had several reductions in a lot of the different line items. [00:26:37] 45-243, computer operating supplies. [00:26:43] There's an increase there of 5,500, that's for four new computers. [00:26:52] And this division also was reduced. [00:26:55] We've got 60.28%. [00:26:59] Has that position been filled yet? [00:27:03] Not yet. [00:27:05] Are you going to be waiting until October 1st or whatever? [00:27:10] No, we're currently advertising for the position. [00:27:13] Okay. [00:27:17] So our next division is reclaimed water production. [00:27:28] This division stayed pretty much the same and there actually was no increase. [00:27:40] Over in your capital equipment, there's nothing in here. [00:27:46] Well, yeah, there is. [00:27:47] We have a lot of line items that are R&R upgrades. [00:27:51] And then we have the proposed purchase of reclaimed transfer pumps. [00:27:56] $50,000 this year and then 50,000 next year to replace the two remaining pumps. [00:28:05] And then we have a proposed $16,000 request to purchase three VFDs for those pumps. [00:28:21] And then our next division is water pollution control. [00:28:26] Again, it's a division at the Wastewater Treatment Plant. [00:28:33] May I ask you a question back at the building improvements [00:28:38] in reclaimed water production? [00:28:40] You're showing an estimate of $210,000 for improvements [00:28:44] that you've accomplished this year. [00:28:46] I guess I could look and see what you've said. [00:28:51] Is that the painting of all those tanks? [00:28:52] Is that some of the work that we brought on those aeration tanks? [00:28:57] I know we had that discussion months ago of you fixing that busted pipe, I guess. [00:29:05] Which division is this? [00:29:07] Water production. [00:29:09] I'm looking at the current year, your estimate of $220,000. [00:29:14] Was that related to that work that we had approved then? [00:29:17] It's related to the painting of the tanks. [00:29:23] OK. [00:29:34] So in this division, the water and sewer pollution control division, [00:29:49] we've had several minor increases. [00:29:53] An example would be 43.412 pest control services for additional feed. [00:30:00] We have 43497 contractual services. This is for Orangewood. This should go away this year. [00:30:14] We've got those projects that we talked about that's going to tie our utility in. [00:30:19] Those should come to a closure, we're hoping, by the beginning of the new calendar year. [00:30:24] Some of these line items that you see like that, that specifically call out, we're looking at either reducing that and it not being quite as much, [00:30:36] but we put that dollar amount in there just in case we do have some delays with the existing projects. [00:30:54] They would also include 44316 electric for Orangewood. That would be in the same situation. [00:31:12] 45211 fuel was reduced. The division did have an increase of 0.31%. [00:31:29] Under your capital equipment, we're proposing to replace aerator gearboxes at 100,000. [00:31:40] One waste activated sludge pump at 17,000. [00:31:48] One six inch diesel engine driven pump at 67,000. [00:32:08] Our next division is sewer collections. [00:32:17] The major increase for this division is line item 43199 under professional services. [00:32:24] The dollar amount of $230,000. [00:32:30] We're looking at doing our new master plan. [00:32:33] In this master plan, it's just not identifying projects. [00:32:36] This master plan is actually taking your water and your sewer and modeling them. [00:32:43] An example would be over in the south end of town where you see us doing our project on Marine Parkway. [00:32:51] We're actually diverting flows because we're almost maxed out on our downtown area with those types of flows. [00:33:01] This master plan collects all the data of your system to where it's current conditions, [00:33:08] plus it also takes into account the future developments that the utility would have [00:33:14] to be able to identify the different projects to be able to handle the sewer flows that you have for your plant. [00:33:21] You have to know that. There's no way of getting around it. [00:33:27] That's where your cost comes. The cost comes in the modeling. [00:33:33] Question. In the event that these professional services lead to new constructed projects, [00:33:44] do they fall into those project costs? [00:33:48] I mean, if it's part of a construction, normally you have your professional services related to the design of it. [00:33:56] If there's design in there, does it become part of our capital versus a spent professional expenditure? [00:34:02] Correct. What you'll see is this gives us the blueprint to go by. [00:34:08] It calls out the different projects over a, say, 10-year span. [00:34:14] It gives you the estimates for each one of those projects. [00:34:17] It gives you the priority that those projects should be performed. [00:34:22] Then when we present to you our CIP document and you see over on the utilities [00:34:27] where we have the 2018-19 utility improvement project, say, in sewer, [00:34:34] then priority one would fit in for 18-19. Priority two project would be 19-20 and so forth. [00:34:43] The CIP document and those utility improvement projects that we call out [00:34:48] go hand-in-hand and are based upon these master plans that we have. [00:34:54] Is this paid out of general revenue or is this part of the water and sewer fund? [00:34:58] It's part of the water and sewer fund, the revenue. [00:35:07] Just as a comment to tag onto that, I know that utilities always are sort of not the, you know, [00:35:16] the sexy discussions about signs or branding or all the other things that we get to enjoy up here at this end. [00:35:26] I think it is obviously a critical component of being ready for growth that we may be pursuing. [00:35:35] I'm hopeful that we can have some dialogue during the course of the year about the progress of these things [00:35:41] versus waiting until the end. [00:35:45] So interim sort of this is where we're kind of headed in thinking. [00:35:50] I would love to have some of that information shared. [00:35:53] Debbie, that would be really a comment to you. [00:35:57] We would typically, once the plan is put together, [00:36:03] we would typically have either a work session or a regular council meeting [00:36:10] to where we would come and present to you all the findings of those master plans [00:36:15] so that we could get approval from you to where you would know where we're headed in the future. [00:36:21] I was hoping it was under GR because a quarter-million-dollar expenditure [00:36:26] would come real close to matching what we're liable to be short of on the revenue side, [00:36:32] and pushing it off one year would have solved it. [00:36:34] But since it's in the water and sewer revenue side, I guess that's not possible. [00:36:40] Just as a segue, Mr. Mayor, the water and sewer planning is planning for the development [00:36:49] and the growth that we might have in the city, [00:36:51] and being ready for that growth is so critical when somebody comes in [00:36:55] and wants to know do we have the capacity. [00:36:57] We've got all the water we want, but we've got to be able to flush the toilets. [00:37:01] So I think that it's good to see that that kind of investment is being made. [00:37:07] Wishful thinking on my part from a budget standpoint, [00:37:10] but I understand the need to have this planning done. [00:37:15] Is this just for that amount for this year? [00:37:18] Yes, sir. [00:37:19] And then next year it will go back down? [00:37:21] Correct. [00:37:22] Is there a set time frame that you'd do this again in the future? [00:37:27] Ten years. [00:37:28] So it's every ten years. [00:37:29] Okay. [00:37:36] And so if we go over to the capital section of this budget, [00:37:44] we're proposing to upgrade two lift station control panels at $25,000. [00:37:53] You'll see the line item equipment maintenance and repairs. [00:37:57] That's basically accounting for any type of work that we do, [00:38:03] say we replace a pump or something like that, [00:38:06] and it causes us to go into the capital dollar amount. [00:38:11] We have to have funds available to where we can have those to be able to do the repair. [00:38:21] We have the lease payment on our vac sewer truck cleaner, [00:38:29] and that's at almost $90,000. [00:38:34] We are proposing to replace the – oh, no, we're not. [00:38:38] It's R&R for the inspections. [00:38:48] And then we have some SCADA communication system upgrades proposed at $50,000. [00:39:01] And our last division is the central garage. [00:39:20] We have several deductions, as you can see. [00:39:44] You'll see that we have some line item 45-225 software license support. [00:39:51] There's an increase in that line item. [00:39:54] That's for the large vehicles that we have, also the new fleet that's coming on board. [00:40:02] And so we're at $3,500. [00:40:14] See an increase in 45-251 janitorial supplies. [00:40:24] We were able to reduce this division by 5.75%. [00:40:34] Some of the capital items that this division is requesting is a 7.5-ton rolling jack at $6,000, [00:40:46] a new wheel balancer at $13,000, tire changer machine at $5,000, [00:40:55] replacement of the portable air compressor at $3,000, [00:41:00] and then a double-walled diesel fuel tank at $1,800. [00:41:11] I have some comments on that. [00:41:14] On the facility maintenance, this kind of segues off the mayor's comment about money coming from the sewer collection. [00:41:24] The discussion we had about the leased vehicles, that would be a lot in the police [00:41:31] and really the sedans and the regular gasoline-type vehicles. [00:41:37] The diesel is going to be your equipment in public works for streets and that sort of thing. [00:41:43] But I know that subsequent to, well, over the past several years, [00:41:50] there was a review of the allocation of the expenses of the various divisions or departments or accounts. [00:42:01] Do you see the fleet maintenance becoming more of a public works large equipment maintenance [00:42:06] for equipment that's kind of public works-related, [00:42:09] some of which could be assigned to stormwater, transportation, water sewer, [00:42:20] so that it may reduce the expenditure to the general fund if we're having, you know, [00:42:27] automobiles that are, A, electric and only have four moving parts, [00:42:31] and, B, leased vehicles that are managed by and replaced regularly by a leasing company? [00:42:40] Or does the leased vehicle incorporate them, [00:42:43] continuing to fund more than oil changes and standard work? [00:42:50] I think as it is now, you know, and the function of the garage can be very mobile, [00:42:57] depending on the different things that happen. [00:43:01] But I would say the way everything is built out now, [00:43:04] it's basically if a department brings one of their vehicles in and whatever repair it needs, [00:43:10] that's what they get charged for. [00:43:12] So it's not a matter of the city's general fund taking all this money and having it [00:43:18] and maybe we lose track of it. [00:43:21] It's basically there, but the garage actually acts like a revenue division [00:43:27] to where it charges for the work that it does so that it's self-sufficient for its people, [00:43:33] and the departments that bring their equipment there get charged for whatever's done. [00:43:39] Now, could you tweak with that formula? [00:43:42] Could you do a review of it? [00:43:45] Yes, you most definitely could, but I think the principle of how we do our charging [00:43:51] for the different types of work to the different departments, I think we're doing that now. [00:43:57] So because it's the only internal fund, when you look at the audit that the city has, [00:44:02] that's where some of the other funds are sourced, [00:44:10] revenues come from someplace, water, sewer, drainage, whatever. [00:44:15] So it does create a lot of accounting work in terms of billing and assessing [00:44:21] and journal entries every time a car is done. [00:44:24] So my question really is, from the general fund, if we have regular sedans [00:44:28] and we're leasing them, is that going to change the dynamics [00:44:34] and maybe worth reviewing the way in which that operates? [00:44:38] I don't know. Just asking. [00:44:42] Don't need an answer. [00:44:44] I'm not asking an answer. [00:44:45] I would say it's a small amount of vehicles now, [00:44:47] and we're going to have to see what happens over the next year in the leasing of those vehicles. [00:44:51] Maybe something like in the budget next year. [00:44:54] We'll have a better idea this time next year with what they're starting to look like. [00:44:58] Just as a point of reference. [00:45:00] with the leased vehicles. I have an ongoing concern that we haven't seen them yet. Some [00:45:08] of those police cruisers, the wheels are going to fall off if we don't get them replaced [00:45:12] sooner rather than later. Do we have any sort of ETA on when we're going to start seeing [00:45:18] those come in? I'm scheduled to talk with the representative at the end of this week, [00:45:22] so we're going to go over all of that and I should be able to get some definite answers [00:45:25] of where we're at. I'm sure 12-15 year old police cruisers are sort of scary when you [00:45:34] think about them. Getting them into some new wheels will be good. [00:46:00] The next department that we'll present to you this evening is the development department. [00:46:05] And Mr. Hahn will join us up here to present the budget to you. [00:46:17] Good evening everybody. So my budget is not as complex as the public works. We have basically, [00:46:25] we start with the operating expenses. We are having a reduction of almost $60,000 [00:46:30] and that's primarily attributable to a reduction in the consulting services, including the [00:46:36] city engineering services and the contractual services miscellaneous. In terms of the personnel [00:46:43] services, there is an increase of $105,000, almost $106,000. And this is attributable [00:46:50] number one to an increase in the division head salaries, primarily for a building official. [00:46:56] As you know, we've been without a building official since March and it's very difficult [00:47:02] to get building officials. So that's at the top of the range and we're hoping that we'll [00:47:07] be able to attract somebody. The other increase is for a new program that we're going to be [00:47:12] operating, which is the certificate of use program. This is going to replace the zoning [00:47:17] clearance process that we have now. We've been meeting with the finance department and [00:47:24] the code enforcement and fire department and the zoning clearance process that we have [00:47:30] now has been found not to be, it's not customer friendly and there's some administrative difficulties [00:47:36] in the implementation. So we're looking at smoothing that process out and then also coordinating [00:47:43] that better with the business tax receipt program, which is, we find that perhaps we're [00:47:51] not securing as much funds as we could from that program. So that's the primary increases. [00:47:58] Now, there's two positions. The one's a building inspector that will go in as part of the certificate [00:48:03] of use process to make sure that the buildings are adequate for anybody who's going into [00:48:10] a new business. And then there's a part-time administrative person that will run the program. [00:48:16] Both of these positions won't start until the latter half of the year. We need some [00:48:20] time to bring the ordinances to you and to get the process underway. And so we expect [00:48:26] that that'll take the first six months of the budget year. [00:48:29] If you'll allow me to speak for just a minute, the business tax receipt support position [00:48:37] is actually a part-time position and it is budgeted for the full fiscal year. And the [00:48:44] reason that we think it's appropriate to assign that responsibility to somebody is in large [00:48:52] part because our collection efforts aren't as effective as they should be. So we're hopeful [00:48:58] that by centering that, we'll be much more effective in terms of collecting the appropriate [00:49:06] revenue to the city. The certificate of use program is one that we've talked about for [00:49:12] a couple of years now. And as Mr. Hahn indicated, it would take likely half of the year to completely [00:49:21] bake a program and then to launch it. And it would relate to residential properties [00:49:28] in the city that are for sale. It would be an opportunity for the city to inspect properties [00:49:43] and the responsibility for necessary building improvements would either be handled by the [00:49:50] owner of the property before the time of title transfer or the responsibility could be assigned [00:49:59] as we contemplate the program to the purchaser of the property with a time frame by which [00:50:07] to implement necessary improvements. And we do have grant funding in place to support [00:50:16] the implementation of any necessary improvements that we could administer on a grant or a low [00:50:22] interest loan basis. [00:50:26] So if it went to the purchaser of the property, then they would have a certificate of occupancy [00:50:31] before they could move in, and that program would be implemented to them there? [00:50:36] Correct. [00:50:37] Is there any foreseeable applying that to any of the leasing properties? [00:50:46] We do have a rental... [00:50:48] But that's more of an outside look, not an inside look. [00:50:52] That's right. At this point, the only situation contemplated is at the time of title transfer [00:51:03] of any property, whether it's rental or owner-occupied. [00:51:06] So really, so... Okay, I'm just looking at... We're trying to address the places... We're [00:51:13] doing a fine job, actually, of addressing the places on the outside. I just wonder if [00:51:16] we're ever going to get a chance to look inside. [00:51:20] At the council's discretion, we could expand our current program to the interior of properties [00:51:26] at any time. [00:51:27] It just seems also... I mean, there's a... Sometimes it's hard to identify that somebody [00:51:33] moved out and somebody moved in, too, except it was through the utilities, probably. [00:51:39] Right. [00:51:40] And if utilities are maintained... [00:51:41] Yeah, we do have that tool. [00:51:42] If utilities are maintained by the owner, then there's still an occupancy policy. [00:51:47] And the only other thing that I would add is that right now, we're not charging for [00:51:51] the zoning clearance function, and so when we implement the certificate of use, there [00:51:56] will be an application fee and a charge for the inspections. [00:52:01] So it's intended that this program be not be... It be self-sustaining rather than be [00:52:07] funded by the city. [00:52:09] And that concludes my presentation. I'll be happy to answer any questions. [00:52:15] The CDBG housing incentive money, is that kind of moved over to economic development, [00:52:21] or...? [00:52:22] Well, it actually is not noted here, but we do have a staff person in the development [00:52:31] department that's responsible for the administration of the housing rehab grant program. [00:52:38] The incentive is $44,954. They were $101,000, and then in 19, $161,000, and then I think [00:52:48] I saw those incentives indicated in your heading that you had issued some home improvement [00:53:02] reimbursement grants of $65,000. So is that what we're talking about here, or those grants [00:53:09] are coming from somewhere else? [00:53:10] Those grants are coming from the CRA currently. [00:53:12] That's what I meant. [00:53:13] Yes. [00:53:15] And on the CDBG, we are in the process, you remember earlier this year you appointed members [00:53:19] to the Citizens Advisory Task Force, and instead of getting this money from the county in participation, [00:53:28] we're going to be applying through the Small Cities Program, which could allow us up to [00:53:32] $750,000 for one of three different projects, and then there's an additional opportunity [00:53:38] to get $1.25 million for economic development projects. [00:53:42] So as you identify revenue, then you'll amend the budget to serve the money? [00:53:45] That's correct. [00:53:46] Is that where it goes? [00:53:47] Yes. [00:53:48] Thank you. [00:53:50] Thank you. [00:53:52] Next. [00:53:54] We have Ms. Spygart, who will represent the library budget to you. [00:54:07] Thank you. [00:54:09] Good evening, Council. [00:54:12] In presenting this year's budget request, I'm going to note areas of more substantial [00:54:18] changes, starting with personnel. [00:54:21] You'll see some increases in salary and full-time wages due to COLA increases and using some [00:54:28] updated information about hourly wages. [00:54:33] There are some increases in part-time wages due to the reclassification of one position [00:54:39] and updating this position from 20 hours per week to 29 hours. [00:54:47] You'll notice there's a health insurance decrease, and this is due to one full-time staff person [00:54:54] opting not to use the health insurance that the city provides. [00:55:00] Further down, under operating expenditures, in 44211 in postage, there's a reduction of [00:55:15] $5,000 at this time. [00:55:18] At the time that the first budget proposal was required, but this total is expected to [00:55:24] change for the bridge as more specific funding information becomes available. [00:55:31] In 44611, under maintenance and repairs for building and grounds, there's a $500 reduction. [00:55:41] That's because we're making use of Public Works bulk purchasing and taking advantage [00:55:47] of their cost savings for various cleaning supplies. [00:55:53] In 44621, maintenance and repairs equipment, there's a $4,000 reduction due to the replacement [00:56:05] of a very expensive Bibliotheca self-check annual maintenance and repair service agreement. [00:56:12] We replaced that with MiScan self-check and have a substantial cost savings. [00:56:22] In 44799, under printing and binding, there is a reduction of $5,000, and it was estimated [00:56:37] at the time the first budget proposal was submitted, but this total may be expected [00:56:43] to change as more specific funding information becomes available, and this is due to the bridge. [00:56:51] 44931, credit card changes, there's a $500 reduction. [00:56:57] It's a cost savings from switching to using the Square and FIS, which is the NIACS credit [00:57:05] card system that our new printer is utilizing now, our public printer. [00:57:13] 45111, office supplies, there's a $1,000 reduction. [00:57:20] This is a savings probably resulting mainly from the closure that the library has had [00:57:27] this year and the way that we're being able to use some of those office supplies for next year. [00:57:39] We have a little bit of a surplus there, so we're going to take advantage of it. [00:57:43] 45243, computer and operating supply, there's a $2,000 reduction. [00:57:49] We eliminated some smaller printers that were on several staff members' desks and were [00:57:56] utilizing a shared printer, and that reduces the cost of cartridges as well, and the library [00:58:04] also took advantage of prepaying for one of our firewalls called Veronix for the next [00:58:10] fiscal year, and that resulted in a cost savings of $1,200. [00:58:15] 45249, library supplies, there's a $500 reduction. [00:58:21] Again, we took advantage of this year's closure to relabel the current collection and to use [00:58:29] a different security that eliminates the need of very expensive lock boxes. [00:58:37] 45293, miscellaneous program costs, there's a $1,000 reduction. [00:58:43] This is due to limitations of having groups safely congregate together this year and expected [00:58:52] for some months probably in the next fiscal year, and also related to the library's renovation. [00:59:00] So we expect some reductions with that, and then lastly, 46612, library materials, there's [00:59:12] a $1,000 reduction in that area, and we're trying to take advantage of some prepaying [00:59:19] cost savings options with some of our subscription-based jobbers. [00:59:24] So being able to get those payments out even faster, we're able to have a cost savings. [00:59:33] Would anyone have any questions that I could answer? [00:59:39] I think I'm good. Anybody? [00:59:41] Thank you. [00:59:42] Thank you. [00:59:46] Anything else? [00:59:47] Nothing further related to the budget this evening, Mr. Mayor. [00:59:50] We have a CRA meeting coming up at 7, so I'll entertain a motion to adjourn the workshop. [01:00:00] Bye-bye. [01:00:01] Bye.

   This text was generated automatically from the meeting video. It is not a verbatim or official record. For exact wording, consult the video or the city clerk.

3. 3Communications
4. 4Adjournment