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   Review of Proposed FY18 Department Budgets

   discussed

   The City Manager and department heads presented FY18 budget proposals during a work session, beginning with Technology Solutions (Brian) covering Tyler/SunGard migration costs, server upgrades, and a proposed City Hall generator; Police (Chief Bogart) covering supervision, patrol, investigations, and a new special squad/reorganization with the deputy chief position eliminated. Council discussed downtown camera installation as a potential public-private partnership with Spectrum and downtown merchants, and directed staff to prioritize moving the City Hall generator installation forward using $25,000 from the hurricane reserve fund.

   📍City Hall🏢InterGov🏢Microsoft🏢Southern Software🏢Southgate🏢Spectrum🏢SunGard🏢Tyler Technologies👤Bill👤Brian👤Chief Bogart👤Councilman Phillips👤Laura Kincaid👤Ms. Manns#Account 3499 Contractual Services#Account 4429 Software Rent#Account 4972 Police Training#Account 5225 Software License Support#Account 6299 Generator#Account 6413 Data Processing Equipment#Account 6418 Tyler roll forward#Account 6431 Special Purpose Equipment#Deputy Chief position elimination#Downtown Camera Project#FY18 Budget#Hurricane Reserve Fund#Munis#Police Department reorganization#Tyler project

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   [00:00:19] Mr. Mayor, we're going to start tonight with technology solutions. [00:00:23] We'll follow with the Police Department and then Parks and Recreation. [00:00:27] And if you need a break, that might be a good time in the agenda to do it, [00:00:31] because we've got some heavy hitters following up with Public Works, Economic Development, Finance, and the Library Department. [00:00:40] And Brian, with that, let's get started. [00:00:48] Good evening, Mayor and Council. I know we've got a lot to get in, so I'm going to forego reading the mission statement. [00:00:54] I will touch on a couple achievements that we've completed through this fiscal year. [00:00:59] We successfully completed a migration of the Police Department's records management system. [00:01:07] We've done a voice-over IP system for the Police Department, a records management system in the Fire Department, [00:01:13] new software for the Recreation and Aquatic Center, the LED boards, some double-factor authentication and enhanced securities, [00:01:21] along with several other projects. [00:01:23] To date, and still encouraging users to use the ticketing system, we've completed 1,337 service requests. [00:01:31] And with that, I will go into the budget. [00:01:35] 23 seconds. [00:01:47] Okay. The 2017-18 budget remains consistent with 2016-17, with the exception of two line items. [00:01:55] The $34.99 contractual services has an increase. [00:02:00] This increase is broken down into $22,000 for additional technical support services throughout the year, [00:02:09] $18,000 for a 24-by-7 firewall monitoring service that we're going to apply, [00:02:17] and $12,000 for the Tyler and InterGov GIS integration. [00:02:22] So the purpose here is to start bringing in some contractual services to help facilitate other aspects of the Tyler project [00:02:31] and keep focus on moving Tyler forward as quickly as we can. [00:02:35] In the software rent, $44.29, we have the increase for the Tyler annual maintenance, [00:02:44] so we have the Sun Guard maintenance and the Tyler maintenance reflected in here. [00:02:47] If all of the modules are active, that will be $106,000 in annual maintenance for Tyler, [00:02:57] and then there's some additional increase with $5,000 for Microsoft volume licensing, [00:03:02] $3,000 for our antivirus, and $2,000 for our FTP solution. [00:03:08] But included in the $334, is Sun Guard still in there? [00:03:13] Yes, sir. [00:03:14] At what point does the Sun set on Sun Guard? [00:03:20] It would be in this fiscal year. [00:03:22] So next year it comes out, so this would revert back to somewhere in that $200,000 range? [00:03:27] Yes, sir. [00:03:29] So basically we're paying for duplicity of the system at the moment? [00:03:33] Yes, sir. [00:03:35] Okay. [00:03:37] Is it an annual contract, or if we are only with Sun Guard eight or ten months, then it would be a proportion? [00:03:42] It's an annual. [00:03:44] And for our purposes, we'd want to keep both systems operating until we know we have fiscally everything where we need it, [00:03:53] and we've completed the audit process. [00:03:55] So even if we got there, we'd just hold on to it for a while? [00:03:58] Can I ask a technical question? [00:04:00] Maybe it's not technical, but obviously we have our audit reports, [00:04:05] and I know we wanted to migrate quite a bit from Sun Guard, [00:04:10] but if it was inadequate information, [00:04:16] was there a real reason that we wanted to migrate it into the system and then have to clean it? [00:04:23] It's strictly a pragmatic step. [00:04:27] If we thought the information had some validity or not, [00:04:32] or what portion we thought, [00:04:35] it's like me entering into my checkbook a bad number, [00:04:40] and then halfway down I've got to go back and re-change my numbers as my analogy. [00:04:45] So I'm just wondering what the logistics were. [00:04:49] Did that create additional cost, or if it might have given us an opportunity to have Sun Guard limit that? [00:04:57] I'm just trying to understand. [00:04:58] It's good information in, bad information in, and then you're trying to clean bad information. [00:05:04] That's four years old. [00:05:06] That has no reality today. [00:05:09] But go ahead. [00:05:11] Unless the IRS is coming to ask you about it. [00:05:13] That's the only reason I would think to have to hold on to that for a long time. [00:05:17] The fiscal data that we've brought into Sun Guard starts in 2013 and moves forward from there. [00:05:23] The challenging years was the 2014 and 2015 fiscal data. [00:05:29] And it's taken time to get that data in the proper order. [00:05:34] And the only mechanism to clean that data was through Sun Guard. [00:05:39] And I'll let you speak to that more. [00:05:42] So the cleaning was done before putting it into Tyler, into Munis. [00:05:46] So that is where time was taken for the finance department and technology solutions to work together [00:05:53] to first determine how many years we actually want to go back. [00:05:57] And then once that was decided, we cleaned the data before actually putting it into Munis or Tyler Technologies. [00:06:05] And did that come with more time for the finance department and technology solutions? [00:06:10] Definitely. [00:06:12] Did it also involve time by the Tyler implementers? [00:06:17] Yes. [00:06:18] So there was a cost element involved in addition to the normal contract amount. [00:06:23] The other issue is that once we do migrate away from Sun Guard, because it's a cloud-based system, [00:06:28] all of that previous data will be no longer available to us. [00:06:31] We can get it in form of a tape, but we don't have the software. [00:06:34] That's what I meant. [00:06:35] I mean, you know, Sun Guard's not the newest and best technology. [00:06:39] And as I said, if we thought there was, if the information because of the challenges there, [00:06:46] it's almost, let me just stop my process, balance my books, [00:06:52] understanding that if I have to go back and dig into it, I will. [00:06:56] But that being the case, like I said, because some of these costs that we're seeing, [00:07:03] and then if that would have given us an opportunity to not absorb another $100,000 of Sun Guard, [00:07:09] in a fiscal year, I think I've got another place for a couple hundred thousand dollars [00:07:15] except the Sun Guard to safeguard information that when we finally leave them, [00:07:20] they can give us a tape. [00:07:22] But you understand my, you understand. [00:07:26] Okay. [00:07:27] All right. [00:07:29] Once, once you're off of it, [00:07:36] historical stuff has been converted. [00:07:37] Got a good copy. [00:07:40] Right. [00:07:41] Where that is currently, we're finishing off the 2017 actuals. [00:07:46] And once that's done, to get us up to speed, we'll schedule the server migration. [00:07:52] So we'll upgrade the server to 11.3. [00:07:54] And then we'll move forward with the human resources, payroll, and utilities. [00:07:59] Thanks, Mayor. [00:08:01] Jump over into capital. [00:08:03] And on capital... [00:08:05] You didn't speak to 6413, which is data processing equipment. [00:08:10] Yes. [00:08:11] That's what I'm getting into now. [00:08:12] Okay. [00:08:13] 6413 is capital account. [00:08:15] That has expansion for the servers in the data store here at City Hall. [00:08:21] That accounts for two additional servers and two additional SAN storage devices. [00:08:27] Now that Tyler is functioning and financials is in place, [00:08:31] we're starting to scan our invoicing. [00:08:33] We're starting to scan our purchasing documentation. [00:08:36] So we need the space to grow into and the additional server power [00:08:40] to help run that application for all the users. [00:08:45] And then... [00:08:46] Go ahead. [00:08:47] Good, Brian. [00:08:49] At that point, you look at 6299, which is the generator for City Hall. [00:08:57] And if everybody would turn to page 125, [00:09:03] we have a reserve account that we're looking to put away [00:09:06] or we're looking to establish our hurricane fund. [00:09:11] In my mind, since we're investing in Tyler and it's cloud, [00:09:16] we would look foolish if we didn't move the generator installation up to now [00:09:23] in this calendar year because if we have an adverse effect, [00:09:28] even if it's not a hurricane, and we need generator backup [00:09:32] because our system's all run off of that, [00:09:35] I would recommend that we reduce the hurricane fund, [00:09:39] take that $25,000 and put the generator into City Hall. [00:09:44] And this year, because it's going to take you six months, [00:09:47] maybe eight months to figure out where you're going to put it, [00:09:49] how it's going to be set and all that. [00:09:52] If we have anything between now and the end of the year, [00:09:55] we're going to have to bring in a generator. [00:09:57] But I just think we're penny-wise and pound-foolish [00:10:01] if we don't put the generator in now in this upcoming fiscal year [00:10:07] because if we go down, then somebody's going to say, [00:10:09] well, why didn't you? [00:10:11] And that's the reason I would recommend that in our CIP [00:10:15] that we move the generator up for City Hall. [00:10:17] And if you need to, [00:10:19] you can pull $25,000 off of your reserve for hurricane fund [00:10:24] and make it $225,000 as opposed to $250,000 [00:10:28] because in my mind, the reason the generator's there [00:10:30] is against adverse weather conditions, [00:10:33] could be a hurricane, could be something else. [00:10:36] But to me, it would be something prudent to look at. [00:10:40] I think the council has made a note about that. [00:10:44] You don't have a generator system? [00:10:47] City Hall itself does not have a generator system. [00:10:50] To make a point of clarification, [00:10:52] this quote was to put the servers in the IT room on a generator, [00:10:57] not for the entire building or the entire complex, [00:11:00] but just for technology to keep the servers up and running [00:11:03] because it is... [00:11:04] They're not on a generator now. [00:11:06] We have UPS backups, but there is no generator system in place. [00:11:09] I concur with Councilman Phillips. [00:11:11] I think that's... [00:11:21] I just have a question back about this contractual use. [00:11:26] Some of it's going with Tyler. [00:11:28] Is that going to be something that we're going to be looking at [00:11:32] multiple years down the road? [00:11:34] No. [00:11:36] And not going to Tyler. [00:11:38] I'm going to bring contractual services [00:11:40] to advance other projects [00:11:42] so the focus for our staff can be on Tyler. [00:11:46] So I might have a project where a wiring closet [00:11:49] needs to be rewired or re-cabled, [00:11:51] and instead of allocating staff time for our staff, [00:11:54] I can bring someone in to get that job done [00:11:57] so that we can focus on Tyler. [00:11:59] Yeah. [00:12:05] 6418 is the balance of Tyler roll forward. [00:12:10] And then 6431, special purpose equipment, [00:12:14] is to upgrade the cameras that are in council chambers [00:12:18] and add some additional ones [00:12:20] so we can have more shots during the council meetings. [00:12:23] I'm really not anxious to be on high def. [00:12:25] I'm telling you. [00:12:27] I mean, you know. [00:12:29] Bill and I are agents. [00:12:31] Yeah. [00:12:33] We're running fast down that path, [00:12:36] and I really don't want to have to go back [00:12:38] and look at a meeting and go, oh. [00:12:40] Yeah. [00:12:42] We... [00:12:44] Can you make sure that on the AV side [00:12:48] that it does take the screens when there's presentations? [00:12:52] Because I get comments [00:12:53] that sometimes it'll stage on just one thing, [00:12:56] and there may be presentations, [00:12:58] and the public, all they hear is just talking about [00:13:01] what's up on the screen. [00:13:03] On the presentation, yeah. [00:13:05] Go ahead, Chopper, I'm sorry. [00:13:07] No, that's fine. [00:13:09] Laura Kincaid came in here [00:13:11] and was interested in cameras downtown, [00:13:13] and we said we'd be discussing that during the budget. [00:13:15] Let's discuss it. [00:13:17] I don't recall the budget figure. [00:13:20] We didn't have it. [00:13:21] We just said we would be bringing it up [00:13:23] during budget season. [00:13:25] We did. [00:13:27] And Brian came up with an estimate [00:13:32] with the police chief to camera all of downtown. [00:13:37] And that number, I'm sorry, Brian, I don't remember, [00:13:41] but I think it was like 250 in that neighborhood. [00:13:44] Yes, ma'am. [00:13:46] 250,000, so if... [00:13:48] And I'll confirm that number [00:13:49] and write to you this Friday [00:13:52] in your city manager's report. [00:13:55] We won't have one this week. [00:13:57] You're gone. [00:13:59] You say... [00:14:01] You're right, I'm gone. [00:14:03] But I'll send you an email tomorrow [00:14:06] confirming the number, [00:14:08] and then if that's something that we need to talk about [00:14:10] when we get to our capital budget... [00:14:12] Well, I don't really want... [00:14:14] I'm looking at it as a growth situation. [00:14:17] I don't think we need to do [00:14:19] 250,000 dollars, [00:14:21] but I think that we could do [00:14:23] some selective camering [00:14:25] that might cost us 20% of that, 50,000. [00:14:30] Is that a possibility? [00:14:32] If I'm not mistaken, [00:14:34] that was a conversation that we had [00:14:36] that we were going to connect with Spectrum [00:14:38] because we were saying, [00:14:40] how come they were spending so much time and energy [00:14:42] in Tampa and downtown? [00:14:44] I have reached out to them. [00:14:46] Yes, and so we were going to bring them [00:14:47] and work with them on fiber optics [00:14:49] or cameras or whatever. [00:14:51] So I think that... [00:14:53] And there are a couple other variables to that project. [00:14:55] The placement of the cameras, [00:14:57] getting power to the cameras, [00:14:59] and establishing a wireless... [00:15:00] network to funnel that data back securely to the PD and then placing it on the TV there. [00:15:07] It's definitely tickle back for the capital expenditure. [00:15:11] And like I said, we don't need the whole, you know, we need to know what's going on, [00:15:16] but no, we don't need to fine tune it the first year. [00:15:19] You know, sometimes the awareness that they're there will alter people's activities [00:15:28] and not necessarily in every corner, but to a large degree. [00:15:33] I think it's a very timely conversation as well, [00:15:36] because several of the downtown merchants have expressed that exact concern, [00:15:40] and perhaps as a public-private partnership that might be an excellent adventure for us to explore. [00:15:47] Which could bring in the greater downtown. [00:15:49] If we're going to offer that, can we, when the chief comes up to talk to us, [00:15:54] can we talk about a, I don't know what you call it, it might be an eye in the sky, [00:16:02] or it might be one of those elevated platforms that they use at special events, [00:16:08] where it elevates up and you've got people, you've got cameras in it that's mobile. [00:16:15] I've seen them at concerts, I've seen them in different settings, [00:16:19] and everybody's going to say it costs money, but at the same token, [00:16:23] if you're able to move those that have the wireless capabilities, [00:16:27] you could actually work with the owners of Southgate and park it in the parking lot, [00:16:33] just the visual nature of it being there, or downtown. [00:16:36] If we're talking about camering and trying to hit high points, [00:16:45] at least we ought to have that in the queue to talk about it a little bit. [00:16:50] We may not do it. [00:16:52] People have cameras on the corners of their house and there's nothing inside [00:16:55] except the outside shell, but it works. [00:16:58] That's how we're starting to catch a lot of people. [00:17:00] There's a little light on there that they think is a camera. [00:17:03] The doorbell cameras? [00:17:04] Yeah. [00:17:05] Those are starting to pick up cars passing at all hours, [00:17:08] and that's how we've caught some people by using their films. [00:17:15] So yeah, it's been helpful. [00:17:19] Back to that then on capital budget. [00:17:21] Okay. [00:17:22] The only other thing with technology, Ms. Manns, is I was hoping that at some point, [00:17:27] I know it won't be this year, but in subsequent years, [00:17:31] I was hoping that the advent of spending the money for Tyler and all that [00:17:36] would allow the possibility of looking at personnel staffing [00:17:41] and time savings of dollars and repetitive projects that no longer have to happen. [00:17:49] Those kind of things, one of the advents of technology is you're supposed to, [00:17:55] at least it does it in a lot of other industries. [00:17:58] It takes a little bit of the human element out. [00:18:01] I understand that, but the human element has vacations. [00:18:06] The human element has all those things, [00:18:09] and I just wondered if at some point a year or two down the way, [00:18:14] how you might look at that as a way for staffing and dollars and stuff like that. [00:18:20] That's not this year, but in the future. [00:18:22] No, but as you're suggesting, Councilman Phillips, [00:18:26] there are efficiencies associated with the implementation of the Tyler project, [00:18:31] and we do expect to be able to recommend some staff changes to you in that regard. [00:18:38] Lots of departments. [00:18:39] And probably next year, I'm sorry. [00:18:40] In different departments. [00:18:42] Yes. [00:18:43] Across the board. [00:18:44] Yeah, right. [00:18:45] Not site-specific, but totally across the board. [00:18:49] Anything else for Brian? [00:18:50] No. [00:18:52] Unless you have additional questions. [00:18:53] Thank you. [00:18:54] Thank you. [00:18:55] Chief Bogart, you're up. [00:18:58] If somebody could point me at the right page. [00:18:59] Thank you, Brian. [00:19:02] He's got a lot of pages. [00:19:03] That should be able to. [00:19:04] 49. [00:19:05] 49. [00:19:06] We'll start with police supervision. [00:19:09] Let him get comfortable first. [00:19:29] It's all about you, Chief. [00:19:32] I'm sorry. [00:19:33] That's all right. [00:19:34] I do the same thing. [00:19:36] Is it hard on the back when you have to sit that low? [00:19:38] Yeah. [00:19:39] I feel like my knees are under my chin. [00:19:41] Yeah. [00:19:42] Sure. [00:19:43] It's like that first interview you went into coming out of college, [00:19:46] and they put you in the really, and they had four people across the front, [00:19:49] so you were really low. [00:19:51] It's all intentional. [00:19:53] Absolutely. [00:19:54] I like rolling the chair down and sitting next to a potential city manager. [00:20:03] The police department has five different divisions, [00:20:05] and the chief will start with supervision this evening. [00:20:08] We start on page 49, I think, in your manual, in your book. [00:20:12] Yes. [00:20:13] And because there's so many line items, [00:20:17] it's my intention to not go over our accomplishments for the previous year, [00:20:24] the initiatives. [00:20:26] I know you've had an opportunity to look at this budget. [00:20:29] What I'd like to do, unless you direct me otherwise, [00:20:32] is to point out the key things where there's a significant monetary change. [00:20:37] The first one, chief, is that you show three on the administrative side, [00:20:43] and the budget only shows two. [00:20:45] Sorry. [00:20:47] You're talking about the deputy chief position. [00:20:50] Your deputy chief position. [00:20:51] It still shows up as a fully funded position, but I don't see it in the budget. [00:20:54] It is not in the budget. [00:20:57] That's what I meant. [00:20:58] So that ought to be two instead of three. [00:21:00] Is that correct? [00:21:01] That's correct. [00:21:02] Okay. [00:21:03] All right. [00:21:05] Well, on that point is that I'm not completely we're in the middle of a little bit [00:21:11] of a reorganization in the police department. [00:21:14] I formed a special squad, and we'll go into that a little bit later, [00:21:17] where that's been relocated to from one division into another, [00:21:20] because along with that went the costs of that component. [00:21:25] And then I'm looking at the overall structure of the department [00:21:29] to increase efficiencies. [00:21:32] So I may be doing a little bit of an adjustment between now [00:21:37] and the second reading on this. [00:21:41] I'm talking to the city manager about that now. [00:21:45] But definitively we won't be replacing the deputy chief. [00:21:50] Let us know how successful you are, [00:21:52] because we talk to the city manager a lot. [00:21:55] We want to know if you have better success sometimes than we do. [00:21:59] That's strictly being funny. [00:22:01] People that are looking, I'm just trying to be funny, [00:22:03] because these numbers go on and on and on at times. [00:22:08] I'm definitely going to try not to put you to sleep with it. [00:22:11] That's fine. [00:22:12] But the first area that we'll be looking at is police supervision. [00:22:18] That is on page 51. [00:22:21] And this is my area. [00:22:28] It includes myself and my administrative assistant. [00:22:33] Some of the expenses that you'll see in here are the ones that are agency-wide. [00:22:38] That's why the dollar figures are fairly low. [00:22:41] There are some significant ones down in the operating section. [00:22:46] But back, if you'll look at line 5111, I'm sorry, 4972, [00:22:52] you'll see under police training, [00:22:57] you'll see there's a significant drop in that. [00:23:01] And that is we end up using, [00:23:08] I spent this last year a significant amount of money [00:23:11] with sending several of my staff to different types of trainings [00:23:15] that elevated that amount. [00:23:16] I don't anticipate doing that again this year. [00:23:19] That's why that amount is down. [00:23:22] It's 4972. [00:23:28] And the next significant one is 5225. [00:23:32] And that expense there, you'll see we didn't have one for this year, [00:23:38] but that is going to be... [00:23:39] I'm sorry. [00:23:45] Is that planned? [00:23:47] Okay. [00:23:50] I'm going to turn them both off. [00:23:53] If you're getting a call and it's already gone past three or four people [00:23:56] working its way up, you might want to take it. [00:23:59] I looked at the phone number. [00:24:00] I think someone's trying to sell me some insurance or something. [00:24:05] 5225 is the software license support, [00:24:10] and that is because of Southern Software. [00:24:13] That's our new CAD and records management and field reporting system. [00:24:18] That contract amount has kicked in gear for this year. [00:24:25] 5289. [00:24:30] Please disregard. [00:24:35] Because it went down a lot. [00:24:37] Or is that janitorial? [00:24:38] It was budgeted. [00:24:39] It was estimated high last year. [00:24:42] No? [00:24:43] Okay. [00:24:44] I know what that was and why there was the significant jump. [00:24:47] The reduction is because I have a newer vehicle. [00:24:50] Up until less than a year ago, I was driving a pretty old car [00:24:54] that kept breaking down all the time. [00:24:58] I do want to speak to that when you get back into one of your other sections. [00:25:03] Yes, sir. [00:25:05] The only other thing I saw, Chief. [00:25:06] Before you turn the page. [00:25:08] Okay. [00:25:09] You're still on 51? [00:25:10] Okay. [00:25:11] Could you explain contractual services between you and your – [00:25:15] I'm sorry. [00:25:16] Say that again, please. [00:25:17] Contractual services. [00:25:19] You've got $28,000. [00:25:22] Just 3499? [00:25:25] Yes. [00:25:26] Okay. [00:25:28] Here are the types of things that we do using contractual services. [00:25:33] That's going to be power DMS, [00:25:36] which is our complete policy manual is available on a cloud to where we can issue policies, [00:25:46] officers electronically sign for them, and we can do that in a timely way. [00:25:51] That's one small piece of this. [00:25:55] Another one is file on queue, which is our evidence. [00:25:59] So most of it's administrative then? [00:26:01] Well, this is all about electronic stuff, except for our fire extinguishers [00:26:05] and redoing our fire extinguishers every year in every car. [00:26:08] That runs a few bucks, and then also our website, the maintenance of our website. [00:26:13] I think it adds up to a pretty reasonable figure when you take all of that. [00:26:16] I just – contractual services, you know. [00:26:19] It could be a long moment. [00:26:20] Brian is getting, you know, some people coming. [00:26:22] It says miscellaneous. [00:26:23] When it says miscellaneous, you don't have a breakdown, so it looks discretionary. [00:26:31] On page 52, Chief, obviously this is kind of flipped, [00:26:37] but I don't see anything for any kind of – and I've looked at your other budgets. [00:26:42] I don't see anything that you're looking at for improvements inside your physical plant there. [00:26:47] And we've all been through it. [00:26:50] We've all been there for different functions. [00:26:53] We know the layout. [00:26:54] We know some of the things you have. [00:26:55] We know you've moved some things around over the last year or so. [00:27:00] I just – I'm just questioning why there isn't something in the budget for – [00:27:09] because you're always – there's always something changing on your side of the fence, [00:27:14] whether – and there's space that you've got in there that maybe was functional five years ago, [00:27:21] and it's not as functional now. [00:27:22] So to me, it's either – it's like Fram oil filter. [00:27:28] You pay for it now or you pay for it later. [00:27:31] And I know we've had a lot of issues over the last year. [00:27:33] And you've been able to use, you know, forfeiture money and all of that. [00:27:40] But, you know, we had to put new gates on the front. [00:27:43] We've got an impound lot. [00:27:44] We've got all those things. [00:27:46] So if you're good, I'm okay. [00:27:49] I'm just saying that when I look at this and trying to be cost-effective over every department, [00:27:56] and yours runs 24-7-365 or probably 24-7-665 because you've got people [00:28:04] and you've got 35 officers, you've got dispatch, you've got all that, [00:28:09] I just want to make sure that we're, you know, [00:28:15] progressively looking to make your physical plant as functional as possible. [00:28:22] So that's my point. [00:28:23] I really would like to respond to that, and it's ironic. [00:28:25] You didn't open a can of worms over there. [00:28:27] Well, I don't care if I open it or not. [00:28:29] If you don't bring it up, it's not – [00:28:31] It's an important can. [00:28:33] It's important that not only in your setting but everybody else's that everything flows. [00:28:41] Our building was built, when I got here over four years ago, [00:28:46] I think the building was already either 12 or 14 years old, [00:28:50] and I know all of you remember when it was built. [00:28:53] It was built for essentially the same number of people that we have there today, [00:28:57] and we've added a few bodies. [00:28:59] I've split offices, and thank goodness for Public Works [00:29:02] because Robert has been more than cooperative [00:29:05] in helping me come in and put in partitions. [00:29:09] We've got three code officers working in the shoebox right now, [00:29:13] but we managed to adjust it by getting a different arrangement of furniture, [00:29:16] but it's tight. [00:29:18] That special squad that I've got going, I've got now, [00:29:23] if it were fully staffed according to the positions I've got in there right now, [00:29:26] I'd have four people working with desks in an area maybe 10 by 12. [00:29:32] It's tiny. [00:29:34] They are really cramped when they're in there doing their administrative stuff. [00:29:37] So the fact is, is down the road we do need to look at an addition [00:29:41] or something to that department, [00:29:43] and I've been thinking about that over the years, [00:29:45] but I haven't brought it here yet, [00:29:47] and I think there's room for growth according to the plans that I've found for the building [00:29:51] where they said there could be up to X amount of additional feet [00:29:54] added to the building on the ground that we're on. [00:29:57] It was not the ideal location to put a police department. [00:30:00] for a number of reasons, and one was the limited space. [00:30:03] But back to the building. [00:30:05] This morning, this is no joke, [00:30:08] I was talking with Debbie about next year, [00:30:10] I plan to have some maintenance issues addressed. [00:30:13] You'll see as we go on a little further, [00:30:16] you're gonna see our generator needs replacement. [00:30:19] It came from the other building. [00:30:21] It is very old. [00:30:22] It was old when it came from there. [00:30:24] Now it's been transferred over here. [00:30:25] It is, it's an antique. [00:30:28] And it's not as reliable as we should have [00:30:32] for a police department that is our communication center [00:30:34] and those types of things that we have there. [00:30:38] But the other thing is, is just our gutter system [00:30:41] is pretty sophisticated with the metal roof. [00:30:44] It's not the typical homeowner gutter system, [00:30:47] but it has deteriorated to where it's leaking [00:30:49] all around the building. [00:30:51] The downspouts, there's some issues with some of that. [00:30:54] Our driveway, our front parking lot, [00:30:57] the interior parking lot, those are in rough shape. [00:31:00] I had them coated the first year I was here. [00:31:02] It managed to buy them some time. [00:31:05] But I will be coming back next year [00:31:08] with at least a plan for those maintenance issues [00:31:11] on the building, and then maybe we can be looking forward [00:31:13] to maybe a few years down the road [00:31:15] to see what we may have to do in terms of that issue. [00:31:19] We need to reflect that moving forward. [00:31:23] I would think that maybe if we're paving a few streets [00:31:26] after the first of this fiscal year, [00:31:29] that part of whatever we do, [00:31:33] you add in those other key areas. [00:31:36] I mean, to me, you're already contracting with a contractor. [00:31:40] If you just add a square footage in, [00:31:43] I mean, you split out the cost, [00:31:45] but why let the parking lot totally deteriorate [00:31:50] in whether you wanted to expand it or whatever? [00:31:53] I know the location wasn't when I was on council before. [00:31:58] It used to be on Grand, and as I was leaving, [00:32:02] we started to go through the process. [00:32:04] I think it was six or seven years later [00:32:06] that they finally got it built and opened. [00:32:10] Yeah, it wasn't the ideal position, obviously, [00:32:13] with drainage and everything else over in that area. [00:32:17] But at the end of the day, I just think [00:32:19] if there are things, whether you can do them this year [00:32:22] or you begin to forecast them out, [00:32:25] at least we know what we're looking at, [00:32:27] because your dynamic changes with your people [00:32:30] and holding them and then having to transport them [00:32:34] and doing all those kind of things. [00:32:36] And otherwise, the state or somebody else [00:32:38] is going to tell us you're going to have to do it, [00:32:40] and then it's going to be a requirement. [00:32:41] That's just the way it usually works. [00:32:43] I didn't do it this year because I didn't feel [00:32:44] like I was prepared with accurate information on it, [00:32:47] and I will next year present something [00:32:51] that addresses that. [00:32:53] One of the things under here, [00:32:54] I did want to point this out under the, [00:32:56] you'll see on page 53, [00:32:59] there's LexisNexis crime mapping software. [00:33:03] This is a software that we're intending [00:33:05] to add to the police department that allows citizens [00:33:07] to actually be able to see the significant crimes [00:33:10] that happen in their area by accessing a website [00:33:13] that's attached to us. [00:33:15] And it's an effective way to help us [00:33:18] reduce some criminal activity [00:33:20] and also to generate information. [00:33:21] And would there be a maintenance to that program [00:33:23] down the road since you have like it, [00:33:25] or is it just a one time? [00:33:26] Initially, there's a... [00:33:28] Looking for down the road 18, 19, 19, 20. [00:33:32] My assistant wasn't here today, [00:33:34] and I thought of that question before I... [00:33:37] Sometime in the middle of the day, I will. [00:33:39] No, she called me and said, [00:33:40] ask him and see if he knows the answer. [00:33:41] No, well, she's actually in London right now, [00:33:43] so I was trying to text her and I don't have an answer. [00:33:46] I thought she was out of the area code, didn't she? [00:33:49] She really is out of the area code. [00:33:50] Yes, she definitely went away. [00:33:52] So I don't have an answer to that, but I will get that. [00:33:54] I think there is a small maintenance amount. [00:33:57] There's no way they can do this for us [00:33:59] with a one shot deal. [00:34:00] So, but the initial to get it in... [00:34:02] I just want to, you know, [00:34:04] and you're all listening out there. [00:34:06] I'd like, you know, I'm not into one year fix it. [00:34:10] I know most businesses in the country, you know, [00:34:14] have, you know, short range goals and long range goals. [00:34:18] This is a continuum. [00:34:20] This will not be this expensive, 13.8 every year. [00:34:22] That's to get it in place, get everybody trained [00:34:24] and get the system working. [00:34:26] Then I'm sure for the first year, at least, [00:34:29] I know that it's covered with the service. [00:34:31] And then generally something of that cost might run, [00:34:35] I'm just going to say somewhere around 15 or $1,800 a year, [00:34:38] something like that. [00:34:39] There'll be a maintenance cost to it. [00:34:40] But I think the benefits far outweigh. [00:34:45] The next section is support services. [00:35:02] And what that includes is, of course, [00:35:06] the lieutenant of administration, [00:35:10] the communications super, [00:35:13] the dispatcher communication, [00:35:15] the whole communication section, [00:35:17] the record section, crime scene, and... [00:35:23] Victim advocate. [00:35:24] I'm sorry? [00:35:25] And the victim advocate. [00:35:26] Yeah, and the victim advocate is a portion of that [00:35:28] because that's also grant funded. [00:35:30] That's why I was hesitating [00:35:30] because I know I have a section [00:35:31] that deals with victim advocate, [00:35:33] but there's because a piece of that salary [00:35:35] comes in through a grant, the VOCA grant. [00:35:37] So... [00:35:46] That victim advocate, [00:35:48] kind of almost an on-call position to some degree? [00:35:52] It's, we are losing our current victim advocate [00:35:55] as of Friday, she'll be gone. [00:35:57] And we're interviewing. [00:35:58] It is a very responsible position [00:36:01] that is a 24-hour on-call. [00:36:04] That's a demanding position [00:36:06] that takes a lot of education and special... [00:36:10] They're like the social worker, really, aren't they? [00:36:11] Sophisticated social worker. [00:36:13] They follow the victim all the way from the crime, [00:36:16] the aftermath system, [00:36:18] as well as connect them with resources in the community. [00:36:21] And it's not just sexual abuse victims [00:36:23] or domestic violence victims. [00:36:25] It can be victims of a robbery [00:36:27] or something else where they were traumatized. [00:36:29] And it's an important position. [00:36:34] And does the police department, [00:36:36] is it normal or usual to have a chaplain [00:36:41] involved with the, for you guys? [00:36:44] How chaplains get involved in law enforcement [00:36:47] is generally, [00:36:49] many departments do have a form of a chaplain. [00:36:52] The sheriff's office, I think, [00:36:53] has perhaps four or five different chaplains, [00:36:56] different, or we'll call them religious leaders, [00:37:00] because it could be a different types of religions. [00:37:05] I've been approached a number of times [00:37:07] by various pastors in the community, [00:37:10] and no one has struck my fancy [00:37:15] that I thought that they would be [00:37:20] neutral in the way that they deal with everyone. [00:37:23] So we're a small department. [00:37:25] Well, we're a medium-sized department, [00:37:26] so I don't think I'd want a whole bunch of them, [00:37:29] but it is something that probably [00:37:31] we should look at going forward. [00:37:32] But generally, it's someone who volunteers. [00:37:34] They're not paid for that role, [00:37:36] and they're available. [00:37:36] Sometimes they'll connect with a victim advocate [00:37:39] to go out and do something, [00:37:41] especially if it ends up being one of our own. [00:37:45] It occurred to me when, actually, [00:37:46] when I was talking to someone in the fire department, [00:37:50] you know, and realized that, you know, [00:37:51] what they see sometimes firsthand, [00:37:53] and of course, what you guys see, [00:37:54] and so I just wondered. [00:37:55] Now, we do have post-event protocols, [00:37:57] and you could talk a little bit about that [00:37:59] in our counseling and employee assistance program, [00:38:03] which we make available to staff. [00:38:09] Chief, why on 6418 on page 57, [00:38:13] it was as high as $106,000 in software. [00:38:17] We had $22,000. [00:38:18] Is that being blended over to another line item [00:38:21] in your budget for software? [00:38:26] I know, was that for purchase of software? [00:38:28] I'm just trying to understand if that was purchased, [00:38:32] and then the maintenance is somewhere, [00:38:34] is that what it is? [00:38:35] Yeah, if it's down in capital, [00:38:36] it would be the purchase and implementation of software, [00:38:39] and then any maintenance would be up [00:38:42] and operating after that. [00:38:44] Back at the time, I was just trying to reflect [00:38:46] on what it was that I did back then. [00:38:48] If you'll recall, our system was collapsing. [00:38:51] We had servers dying, and I think you authorized me [00:38:55] for somewhere around $74,000 to get a system [00:38:58] that went in place, and we used that [00:39:01] for the last three years or so. [00:39:03] Let's see here. [00:39:07] That's why it's not still back up there. [00:39:10] Brian, it's page 57, and it's 6418. [00:39:15] It just doesn't travel, and I just wanted to make sure [00:39:18] if it had been, if it's been repositioned somewhere, [00:39:22] that's fine, just let us know, [00:39:24] because I want to, I do remember, [00:39:27] even though that was a couple years ago, [00:39:29] the impact, what was happening with your software [00:39:32] and some of the things there. [00:39:33] The software that says 22640 for the current budget year, [00:39:37] that is being replaced, and we put it back under mine. [00:39:41] Remember, I was talking about Southern Software, [00:39:43] so that's where that cost would be. [00:39:44] Okay, that works. [00:39:52] Go to, just one second here, Brian's thinking. [00:39:54] Okay. [00:39:56] I got it. [00:39:59] Go ahead, Brian. [00:40:00] Or to add to it. [00:40:01] No, I just wanted to review it [00:40:03] to make sure there wasn't anything missing. [00:40:09] Yes, that was the server upgrades during that time frame. [00:40:13] Very good, thank you. [00:40:16] I just want to point out to you, 4621 on page 57. [00:40:21] We reduced that a few thousand, like $3,000 [00:40:26] from what we had in that budget for this year, [00:40:29] because it's historically been low, [00:40:32] and we don't anticipate being up there at $5,000, [00:40:37] so that's why it's down to two. [00:40:39] If you go to 5243, [00:40:41] that, [00:40:50] you'll see that in 16-17, [00:40:52] the actual estimate was fairly high. [00:40:54] It ended up that we were able to, [00:40:57] because of the software and the less computer, [00:41:02] the computer, the printer supplies [00:41:05] for records and crime scene, [00:41:07] because of the new types of software we've gone to, [00:41:09] it's actually reducing our overall costs for the supplies, [00:41:13] because it's, things are being done more electronically, [00:41:17] and it's not reported. [00:41:20] Previous level of money. [00:41:24] 5299, [00:41:27] it is estimated to be at 9,000, [00:41:31] and we use a, [00:41:34] the number of arrests that we are doing [00:41:37] are drug-related arrests, [00:41:38] are the supplies that are required to, [00:41:43] to seal up evidence and to store evidence, [00:41:46] is, it's expensive stuff, [00:41:49] and because of the volume of work that we're doing [00:41:51] that has increased, it's increased the need [00:41:53] for some more money there, [00:41:55] so that's, I'm asking for $4,000 more in that account. [00:42:00] Gotta keep the chain of title, that's fine. [00:42:02] I understand that. [00:42:07] The one thing I'm installing, [00:42:14] if you go to 6431, I think that's, [00:42:17] I'm using two sets of notes here, [00:42:18] so if you'll bear with me just for a second, [00:42:21] yeah, 6431 at the bottom, [00:42:26] you're gonna see that number went from 36,874 [00:42:29] down to 3,000. [00:42:31] That's because we ended up installing that fancy software [00:42:35] for the evidence on cue and all that [00:42:37] when it went into property and evidence. [00:42:39] Now, with the help of Public Works, [00:42:41] we've put some additional security measures in there. [00:42:45] Down the road, I'm hoping to get our department accredited, [00:42:48] and to do that, there are certain things [00:42:50] that we need to be doing physically [00:42:53] to improve the security in some areas. [00:42:57] Property and evidence was one of the areas [00:42:59] I wanted to see more security, [00:43:00] so Public Works came in, put up mesh, [00:43:05] fencing, and we're also going to be installing a camera. [00:43:09] That's the $3,000. [00:43:10] I'm installing two security cameras, [00:43:12] either one or two, on the entrance door [00:43:14] to the evidence section so that it's recorded [00:43:18] so we have, any time someone goes in or out of there, [00:43:21] we know who it is in addition to the log that's maintained. [00:43:29] The next section is community services. [00:43:35] And that area is basically our detective division. [00:43:46] Community services chief, is that correct? [00:43:48] Page 61? [00:43:50] I'm sorry, I totally, fully misspoke on that. [00:43:53] It is, looks like it's your sergeant's corp, [00:43:59] looks like your rank and file staff here, some of that. [00:44:03] Page 60, is it the sergeant corporal? [00:44:07] Oh, I know, the, where I come from, [00:44:10] we didn't call it this. [00:44:12] This community service, those services throws me off. [00:44:16] Basically, it's patrol, and it includes all the positions [00:44:22] that are in patrol, but in addition, [00:44:24] I moved out of the detective division some investigators, [00:44:29] and they're now in that special squad, [00:44:31] the one that goes after the prostitutes, [00:44:32] the drugs, and the things that they're protecting. [00:44:34] That's the reason for the personnel drop from 11 to nine, [00:44:36] and that equates to some of the drops that you see [00:44:39] in your overall budget for that particular section. [00:44:43] Yeah, and some of the monetary changes you're seeing [00:44:49] where it went up in some areas would have been [00:44:52] because the, we signed the union contract, [00:44:55] and it implemented the salary changes that were. [00:44:59] Yeah, but it also. [00:45:00] takes into effect the credit that we had back to the union. So this is a one-year anomaly [00:45:06] because we're going to take the credit that we had and apply it against our obligation, [00:45:12] so next year it'll probably ratchet back up because there obviously won't be that credit. [00:45:19] Can you speak to 6417? I see we have communication equipment, I see that, [00:45:27] but is there maintenance costs with that? I mean obviously we had to purchase it, [00:45:32] the 70,000 in 6417 at the bottom. Our communications equipment, [00:45:40] these consoles that we got in, that's all part of what we do with the county, it's all about that. [00:45:48] Because I know the fire department was talking about that they were having to upgrade all theirs [00:45:51] this year. It's a swap out, radio for radio, but these things we had to buy, they were the pieces [00:45:57] of equipment that the county wasn't supplying. That puts you in contact with them at the same [00:46:03] time, as opposed to what we talked about three years ago when they came to us and wanted to do [00:46:10] a central dispatch type situation and that never came to... Yeah, it's definitely not that. No, [00:46:18] I know that, I'm just saying that wasn't in the works at one time, not now. We were fortunate and [00:46:24] this all happened through penny for pasco monies that the county ended up doing this for all the [00:46:30] departments countywide. Can I just have a question before we turn the page? Sure. I'm a PE teacher [00:46:37] and in physical 1617 that number totals up to nine, but in 1718 that totals up to eight. Give [00:46:46] me a line, please. It's on this page right here. That should be it, you're missing a person. Yeah, somewhere [00:46:56] there's, you know... Don't get technical on me, geez. Might be patrol officer five. Yeah, well, I mean, you know, I'm just, you know... [00:47:03] I honestly don't know where the missing body would be. It looks like the patrol officer [00:47:16] four went down by one. These change... There could have been an error made when we did the [00:47:26] adjustments because some officers, you know, where they fell was based on their time with the [00:47:30] department. Well, the reason I'm asking is because we're going down an employee, basically, and we're going [00:47:37] up an employee as far as the, you know, the budget is, you know, you're going from 415 to 467, which is, [00:47:44] in my opinion, add an employee. I don't have an answer for you right now. Let me look at that. [00:47:52] We will look at it, though, and report back to you what we may have done. It could have been a shuffle [00:47:58] to where the opposition... I'm just saying the dollars are there, but the number's not there. [00:48:02] And that could just be an inputting error on my part. [00:48:06] 1526. I know that we had that leap from 1617 up to 5000, and is that the uptick in work time? [00:48:26] So many arrests, you can't believe it. [00:48:27] And if they're not there, they kick it to the curb, right? If the officer's not there... [00:48:37] Traffic stuff, especially, but even with these others, yeah, they have to be there. [00:48:46] You said before on the other page something about training, but on travel and training, it boosted to [00:48:53] 8. So is that travel or training for both? That's item 4011 on page 61. [00:49:04] 4011. That's what I'm looking at. That's specialized training for detectives. [00:49:12] Our detectives get a lot of training, and it pays off with how thorough they can be with their investigations. [00:49:29] And any time someone goes into the detective division, they're not specialists. One person [00:49:36] doesn't handle thefts, another person handle a homicide or people crimes. They all handle [00:49:42] all things. That way we can have any one of them be on call, and with that, take specialized training [00:49:49] for each of those pieces to the puzzle. And depending on what type of training and what [00:49:56] level they're at, some of it is state-funded, and so the department doesn't have to pay for them. [00:50:01] So that could be the reason for the increase this year versus last year. We take advantage of every [00:50:07] bit of free training that I can send people to, but then sometimes there's just simply a need [00:50:13] and an opportunity to send someone to the right class, and I figure it's a small amount to pay to have the quality. [00:50:31] Just a second, I want to make sure I didn't jump over something here. [00:50:38] You are with me, I'm on police patrol now. [00:51:00] No, when we were talking about that section before here, that actually is. [00:51:19] The people that are in that police community services, they are the detectives. [00:51:24] A detective is not a rank. It's simply, we have a patrol officer who has that title. [00:51:34] Can you change the designation so we can kind of get a better feel for who they are? [00:51:40] I mean, if that's the case... [00:51:42] I think it should have under there, detective, and so on. That would make it more sense to you. [00:51:48] I'd like to do that. It's always confused me, but it's how it was. [00:51:53] I didn't change it. Right now, we are going into patrol. [00:51:59] Is that page 65 right, Chief? [00:52:01] Yes, sir. [00:52:01] Very good. [00:52:04] This is the blue and whites on the street. It's the street crimes unit and the school crossing guards. [00:52:16] First thing that jumped out to me that ended up with this budget is you'll see that 4011 [00:52:22] is the specialized training category. Generally, Councilman Phillips, you ask about the training [00:52:30] dollars. Almost every time we've done a budget, you wanted to know what we're doing with that. [00:52:35] That's to help train field training officers. We just had two officers go off to a traffic [00:52:43] homicide investigation training. Supervisor training, we send off every supervisor to a [00:52:50] basic and advanced supervision training. That's where that money's going. [00:52:55] Chief, can you back up? [00:52:56] Sure. [00:52:58] Chopper asked in the other budget about the number of personnel and how the dollars roll. [00:53:06] If you could go on 1299, if you would go back and double check those two areas of your budget, [00:53:14] because you're only adding one person, but you have almost a $200,000 [00:53:19] bump in overall pay. There's an allocation there. I just want to make sure that they're [00:53:28] not blended from one department and if they're split. Just to check those. [00:53:33] Yeah, there could very well be in this table that's here, there could be an error. [00:53:36] Yeah. It's the first go around. If you could double check those, that'd be fine. [00:53:44] I thought I want that half a job increase and I want the $200,000. [00:53:49] You know, Chopper, I thought you were signing up. I'm not sure what that was. [00:53:55] The missing quantity. [00:54:00] 4464, the transfer of that squad over to the patrol. That leased vehicle is that vehicle [00:54:15] that you've all seen before that we use in that specialty squad. That's that truck. [00:54:22] That's the one that, when I went on that thing with you, I said they're in pick-up trucks, [00:54:28] we need to have them in a van that's secure and that's what you're talking about. [00:54:32] And that, and we cycle out every year, we change vehicles in there. [00:54:37] We just continually keep a lease going. [00:54:39] $200,000 to lease an automobile and then $90,000. [00:54:56] Chief, this was the budget part that I wanted to, when you get to the capital side, [00:55:00] I want to talk a little bit about more. [00:55:01] Yeah, because you have the stuff in there. [00:55:05] You do. [00:55:06] Small tools and implements, I'm intrigued. [00:55:14] 760. [00:55:17] 5141 is the line item. [00:55:25] I know it's all about having what you need. I'm just, for folks that are listening. [00:55:31] We don't want them to know what implements we need. [00:55:33] There, well there's specialized equipment that we buy, including [00:55:40] electronic equipment, and this is where it would come from. [00:55:45] I normally would have an answer for you on that. I don't know why. [00:55:49] I don't have a note for that effect. I think I just. [00:55:53] You can itemize the expenses. [00:55:54] I will give you something. [00:55:57] It's guns and everything else. [00:55:58] I'm sorry? [00:55:58] It's guns and everything else. [00:55:59] Yes. [00:56:04] Those are our tools. [00:56:05] Just curious. [00:56:06] And some of the things that happen too is there's a lifespan, like on these tasers and our firearms. [00:56:13] There's a, even though we only use them with, we have a chance to use them. [00:56:18] And then there's a lifespan to this type of a weapon, and we have to, in order to protect ourselves, [00:56:24] and from lawsuit, if there was a malfunction because of age with a gun, we end up cycling them out, [00:56:29] just like we do our vests and some other equipment. [00:56:32] So I'm sure there's a legitimate reason for that particular. [00:56:35] Oh, I'm sure. No, I was just curious what the implements were, but yeah, that's fine. [00:56:39] I'm sure there's a legitimate reason for that particular. [00:56:42] I'm sure there's a legitimate reason for that particular. [00:56:44] Oh, I'm sure. No, I was just curious what the implements were, but yeah, that's fine. [00:56:55] Go to the page with the capital, which is 66. [00:57:01] Some of our computers have reached the end of their life. [00:57:13] Their recommendation, we're replacing a number of those in the row. [00:57:20] We're talking about the laptops in the vehicles, as well as the desktop computers [00:57:25] in the patrol squad room section, we're replacing those. [00:57:32] For the 6414 is vehicles. [00:57:37] I'm asking for six. [00:57:40] We did not get any last year, and our fleet is aging. [00:57:45] I have some vehicles with the... [00:57:46] Yeah, that was going to be my question. [00:57:48] I'd like to see an inventory of your fleet, and I personally think that six ought to come [00:57:53] from the ad valorem budget, and I think there ought to be two more [00:57:56] that ought to come out of the CRA budget. [00:57:59] I don't know how we're going to make that happen at the moment until we get to CRA, [00:58:02] but the CRA, the Community Redevelopment Authority was not designed when they started [00:58:08] it back in the 90s to be a debt service vehicle, and that's what we turned it into a couple [00:58:14] of years ago. [00:58:15] We're analyzing the CRA with a program and all that, but we need to turn the CRA back [00:58:22] into what it really is supposed to be, and part of the things you could do out of your [00:58:26] CRA besides economic development was community policing. [00:58:31] That was one of the benchmarks of being able to go to a CRA was to be able to pay for and [00:58:39] do improvements for community policing. [00:58:43] So if you could, if I could just see what your inventory of vehicles, because I know [00:58:49] we've purchased vehicles over the years, and they've kind of melded together, but I also [00:58:55] know that you've got some age in the fleet. [00:58:58] You also have cars that aren't as effective because you're having to go to the SUVs, and [00:59:04] everybody thinks it's a luxury, but they don't realize how much equipment you have to carry, [00:59:09] how many of you guys working on SWAT. [00:59:10] We all get this when we do our tours, and at the end of the day, you can't put, you [00:59:16] can't put a vested, chested, protected police officer in a car. [00:59:25] Throw a computer in between them. [00:59:28] Well, you got a computer, you got the gun rack, you got whatever protective gear they [00:59:33] need to have in the back, and they don't have time to run back to the house to pick up some [00:59:38] protective equipment to go. [00:59:40] So for my estimation, I saw six, and when I met with the manager and the finance director [00:59:47] last week, I said six is fine, but I really think it needs to be eight, and I think we [00:59:51] need to go back, and if we have to find the funding, then we ought to do that, because [00:59:55] I'd like to get on a progress, because you're putting what, 60,000? [01:00:00] miles a year on some of these vehicles? Because you've got two sets of 12-hour officers, and [01:00:08] if you've got something down, then they're having to swap. So, you know, it's all about [01:00:16] the right kind of equipment. I appreciate your comments on that. And I have the same [01:00:23] comment. I don't mind having a hurricane fund. And I know that we pressed on wanting to [01:00:30] start that and to get it out of the gate. That's fine. But the same question about the [01:00:36] emergency generator. How can I have my police department operational with a generator that [01:00:44] goes back to the 90s at the old place before you moved it there? And I appreciate making [01:00:51] it work as long as you have. But in this day and time, with all your computer upgrades [01:00:55] and your dispatch and everything else, I don't know if it sets up a liability aspect. I'd [01:01:03] love for you to ask our risk analysis people that if something happened, what the risk [01:01:09] tolerance would be if we don't have up-to-date generators that are operating key facilities [01:01:15] like City Hall, like the police department, which overflows to the fire department. But [01:01:22] over and above, if we don't have generators, we don't have some of those other things we [01:01:24] can hook up to take care of, pumping stations and all that other kind of stuff, we put the [01:01:30] community in jeopardy. And for me to have $200,000 sitting in a reserve account for [01:01:36] a hurricane, if it shows, we're going to take the point of having to do a supermajority [01:01:45] vote to dip into reserve funds or whatever, and then we're going to get reimbursed, my [01:01:50] thing is make these buildings operational, especially with all the technology we have. [01:01:56] Because if you go down and go dark, as you know when New York City went dark with their [01:02:00] power outage, it was calamity. And I just don't want to put the city at risk from not [01:02:09] only for your officers, but also for us being able to police properly. And maybe I'm over [01:02:14] reading it, but emergency generator, keep all your stuff up and running, and if we're [01:02:20] the only light shining when something else goes on, that just shows that we were proactive [01:02:25] in making sure that we've got the right setup. That's my feeling. [01:02:30] They're police explorers, they're interceptors. [01:02:39] They're ones that are subject to... [01:02:46] I've heard that. We haven't had a recall on our vehicles, but it's, there's tens of thousands [01:02:56] of them sold out there. I don't, I've not been officially informed that we have any [01:03:02] issues with our vehicles. [01:03:03] We were just on the news again last night with fairly graphic, basically passed out [01:03:12] on the highway. [01:03:16] I'm willing to put a couple dollars in just so you can have all yours tested. I mean, [01:03:23] that's only... [01:03:24] There ought to be something. I'll get with the dealership right away on that. It's something [01:03:27] I was, I read about it in the newspaper. I didn't see it on the news. But it was something, [01:03:32] my antenna was up on it. And I don't know what model year they're talking about. [01:03:38] It's worth investigating. [01:03:42] They're, now they're discovering a number of different cases. Specifically the police [01:03:50] interception interceptors. [01:03:53] You can check your state contract to see what other vehicles qualify in that category. [01:03:58] Maybe a Tahoe, maybe a Chevy product, maybe a Ford product. It might be something. But [01:04:04] overall, something that allows you... [01:04:07] I would definitely take a look. [01:04:08] Yeah, absolutely. [01:04:09] I'm concerned about our officers. I don't want... [01:04:12] Me too. [01:04:13] ...to get hurt because of something stupid like carbon monoxide. [01:04:16] We didn't go to the Tahoes, although we do have a Tahoe or two. There were a couple thousand [01:04:22] dollars more. And we did do them for our K-9 vehicles because we wanted that little bit [01:04:27] of extra space that they had. But I will back up a step here on what vehicles we would even [01:04:35] consider. And in the meanwhile, I'll get this other issue. I'll follow up on that right away. [01:04:39] Some of the other agencies are installing CO... [01:04:42] Detectors. [01:04:43] ...monitors in the vehicles. [01:04:45] That's kind of a minimal. I mean, that's the first thing we're going to do. [01:04:49] Chief, two questions. We're creating a walkable downtown. We've got two buildings that are [01:04:57] going up that are going to have more folks in them. And so in addition to the vehicles, [01:05:02] what is it you need to do the kind of policing that you need to do where you've got... I [01:05:07] don't know that we are at the point where you have a cop on the beat, per se, but what [01:05:10] do you need for that downtown kind of... [01:05:13] Debbie and I have been talking about restructuring. And I'm in the middle of moving some people [01:05:21] to different positions. We have a promotional process that's going on right now. And I wanted [01:05:26] to see where all the dust settled with that. We're implementing a different work schedule [01:05:32] that is something that I've not been able to do up until now. And we've done it. We're [01:05:39] in the middle of it. With the union, I have to give at least a couple of weeks' notice [01:05:43] to the officers before I can change their regular work schedule. I can call them in [01:05:48] at any time and all that, but to change their official scheduling, and we've done that. [01:05:55] We're in the middle of trying to get it to where, at a minimum, I've got an officer working [01:06:01] downtown and in the park on a Monday through Friday. That's what I'm going for. And we're [01:06:11] near that, but I just lost a couple of people. So I have four people in training in the FTO [01:06:18] program, and I have three vacancies. So I'm down seven functioning separate units as we [01:06:25] speak. But that'll be being fixed over the next month or two as we go forward. [01:06:32] So what I was planning to do is, after today, because I've been talking with Debbie about [01:06:39] this for a month or two now, and we've been trying to figure out the best way to go about [01:06:42] it, first we need to get the union contract settled so I knew what I was dealing with [01:06:47] people-wise, and then implementing that schedule, figuring out one that would work with the [01:06:53] number of bodies that I've got. And it's more than that. It's also, and I know it's important [01:07:02] to everybody, it's going after the drug houses, going after the prostitution that's going [01:07:08] on to where we do those protracted investigations. I know that that's one of the key things [01:07:14] for us to improve our city. We can continue to respond to calls for service and deal with [01:07:20] that, but we have to focus on this other thing to really go after the bigger picture quality [01:07:27] of life issues. So with that, I intended to add some shift bodies. I wasn't coming to you [01:07:34] to ask for more bodies, although I could use some, but it's not the time and I haven't [01:07:38] talked with Debbie about that, so I'm not trying to bring that up. But I'm trying to [01:07:42] juggle, I'm trying to play checkers with my folks for chess and moving them to where I [01:07:47] can add some more people to that special squad without stripping patrol too much, and get [01:07:53] as much efficiency out of a work schedule as I can without burning my officers out someplace [01:08:01] else if I do that. So we're in the middle of that. Debbie has been asking me for no [01:08:09] less than six months, pretty much demanding that I figure out a way to give a body downtown [01:08:14] on a regular basis. I had to do it with patrol, where they just check out, check the park, [01:08:19] check downtown, but then they've got calls for service waiting and they can't stay there. [01:08:24] And unfortunately, when council members and some citizens go through, they say, I never [01:08:28] see a cop. Well, yeah, they are there. [01:08:31] Why would you concentrate on Monday through Friday and not, say, Saturday, especially [01:08:34] in the park? [01:08:36] Only because I don't have the spare bodies to do that. I could do it seven days a week, [01:08:43] but for every spot, just keep this in mind when we talk about positions ever going forward, [01:08:48] it's kind of rule of thumb in my world. For a organization that has a schedule of seven [01:08:57] days a week, 24 hours a day, to fill one position, let's just say one zone where you're going [01:09:05] to have a body there, like this downtown zone, if you want to do that 24 hours a day, seven [01:09:09] days a week, it takes five bodies to accomplish that. [01:09:15] But because we don't need it 24 hours a day, seven days a week, we need it. I'd love to [01:09:21] see it there on the weekends, but it's very important during the week when the cops are [01:09:28] there with their kids, that they feel safe, that we catch that little bit of time in the [01:09:34] early evening when people catch in the morning and in the evening when the joggers are there [01:09:39] and we have those crowds. One officer can't work that many hours. I can't have somebody [01:09:45] come in at seven o'clock in the morning and leave at seven o'clock at night. How many [01:09:50] days in a row can I do that before I've hit the point? [01:09:54] That was more I just thought I saw more activity on a Saturday than I do on a Monday, let's say. [01:10:00] You do, and that's a very important point, but the way I look at that, the more people [01:10:07] that are there, the more that makes it a safer park. [01:10:12] That's my analogy. That's exactly what I was thinking with you, Chief. On Saturday and Sunday, [01:10:16] when you got more people out, you get less opportunity for those people that want to [01:10:23] step over the line, and you still can respond, but giving that during the day up to the early [01:10:32] evening, and then sometimes as the bars close and the other things happen. That's what I [01:10:37] was thinking with you. [01:10:38] To your point, Councilman Phillips, and certainly yours, Judy, I don't fully understand CRA. [01:10:47] I've not worked with it before coming here. I hear about it. [01:10:52] Community policing is what we're talking about. Having that face-to-face contact, I think [01:10:58] it's critically important downtown. It makes people feel safe, and they are safer when [01:11:03] there's a cop around. I'd love to have it there on the weekends, but I don't have a body or [01:11:09] two that I need to make that happen. I'm going to do the best I can because I've got to go [01:11:14] after the program. [01:11:16] Yeah, but it'll only be so many weekends because we have so many special events going on on [01:11:21] the calendar. I mean, if you backed out, especially Saturday. Sunday's the off day, but Saturday's [01:11:30] the special events. I almost have one a month. [01:11:33] Yeah, but don't forget those people need their time off, too. It's tricky. [01:11:38] Well, I think that what we were talking about before, we'd love your input on the idea of cameras [01:11:51] downtown because the cameras with the presence of a police officer, perception is reality. [01:11:57] They just see you there of the early evening. They're thinking that we have a police presence [01:12:03] downtown all the time. So I think that's an important kind of combination. [01:12:08] We do that where we can, but the problem is I get calls for service stacking that those people for that [01:12:16] neighborhood problem or domestic, whatever is going on, they're expecting service, too. And to have [01:12:22] someone just hanging out in the park when I've got that other going on, it's kind of like I've got to go [01:12:28] do the first thing. [01:12:30] I'm thinking that a marriage with the cameras in the downtown as well as a police presence. [01:12:36] The other thing I wanted to bring back to the table was talking about the generators. [01:12:40] Now we've talked about that there's a generator need for the city hall for the IT and there's a generator [01:12:44] need for police. I'm thinking that when we set up an emergency situation, is that public works as well? [01:12:51] I mean, maybe we need to look at, and even I don't know what Parks and Rec has, but maybe we're needing [01:12:57] to look at generators where we're able to perhaps purchase quantity and save in the big picture. [01:13:05] I was reading my mind, actually, because I was thinking the same thing. [01:13:12] Probably it would be appropriate to inventory what we've got there. [01:13:18] Apparently I know we've got a big generator over at the Recreation Aquatic Center. [01:13:23] I'm assuming public works has got something at their site as well. [01:13:33] What happens with these generators, and I've been involved in law enforcement with a lot of this hurricane stuff [01:13:39] statewide, my friends that are chiefs of police in other places, they've dealt with them. [01:13:44] The folks in Homestead, Punta Gorda, my best friend was the chief of police in Punta Gorda when they had [01:13:50] that hurricane hit their shore there. That's the time when you realize, you take our generator, [01:13:58] they test it routinely. There's a regular periodic maintenance. They fire it up, they run it for a little bit, [01:14:04] everything works, but when you're doing it 24-7, that thing's running now for two or three months straight, [01:14:11] or a month, where you can't get power in there, that's where you've got to have that equipment be that dependable. [01:14:19] That's not the time to learn that you've got a problem with your generator. [01:14:23] I think Robert's the best guy to give us all advice on that. It's not me. I know I've got an old generator, [01:14:30] I don't trust it, but I need their expertise. [01:14:33] I think we ought to know what we've got, inventory-wise, city-wide. It's not just the police department, [01:14:40] it's not just IT. If we need to spread it out over two or three years to get everything, [01:14:53] we can't afford to have a major storm come rolling in. [01:15:00] Department or fire department or anybody else that's out, not even talking months, but just [01:15:09] a week or more. [01:15:13] I lived in New York during the 60s when it was the whole East Coast went out, and then [01:15:19] again more recently, so it's not even necessarily a storm. There was nothing. And in this day [01:15:25] and age, only God knows what could create a problem for us. I just don't want to be [01:15:29] caught without it. So my thought would be that we need to address this now, better than [01:15:36] later. So the idea that your emergency generator is in 2018-19, I think I'd like to see that [01:15:43] as fairly open to current. [01:15:45] I get the direction that you're providing, and we'll inventory our generators, assess [01:15:50] their conditions, and prepare a recommendation for you for all of our municipal facilities. [01:15:57] One other thing I'd like to, on this page, you're looking at those six vehicles. I think [01:16:02] you've got a track record. Do you know what's going to happen in the future and what it's [01:16:08] going to look like? So I'd like you to run out that 18, 19, 19, 20 as far as vehicles [01:16:13] and what we might need. [01:16:14] I'd be happy to do that. [01:16:16] I'm sure you have a rough idea how much each vehicle runs a year and how old it is. [01:16:23] I will absolutely do that. Thank you. The last thing on that page is the 6431. I think [01:16:31] I've mentioned that to you in a regular council meeting. With the world the way it is today, [01:16:37] we just don't know what we're dealing with. I think this is equipment that our officers [01:16:46] need. Helmets and the active shooter kits. [01:16:51] Chief, that's paid for by Equitable Sharing Funds. [01:16:55] I'm sorry? [01:16:56] That's paid for by Equitable Sharing Funds. [01:16:58] Oh, okay, yes. And we got money in that account, don't we? [01:17:01] Yes. [01:17:02] It won't cost us, but I really want to get that. [01:17:07] This may trigger you with the small tools and implements. The increase is due to a purchase [01:17:14] of items using forfeiture funds. [01:17:20] No, I've taken full advantage of that to not affect my regular budget and get it out there. [01:17:36] The next section is code enforcement. It's showing that I have three bodies in there. [01:17:50] As of Friday, I'll have two. We're interviewing for Liz now. Liz is retiring Friday. [01:17:59] It might be a good time to announce her launch in. [01:18:05] I'll officially have the time. I was talking with Lt. Latona today. We're trying to plan [01:18:12] what we're going to do. I'm not sure if it's going to be at the PD with a luncheon thing [01:18:18] or it's a cake and a goodbye in the afternoon. When I have that firmed up, I'll let you all know. [01:18:29] That's the case, Chief. I pointed this out when I met with the city manager and the finance [01:18:34] director last week. Those regular full-time wages numbers that are in this budget, they [01:18:39] probably need to be altered just a little bit. You're not going to hire somebody in [01:18:43] at Liz's top pay, I wouldn't imagine, with a new person coming in. [01:18:47] Councilman, it is not much more than what they come in at. [01:18:52] Her pay is not, that's correct. [01:18:54] I don't want to say pennies because it sounds insulting, but it is that little. [01:18:58] They've not seen any jumps. [01:19:01] My other question is, is the animal control number, is that the new animal control number [01:19:07] from Pasco County? I'm willing to pay it. I don't want to deal with dogs. [01:19:13] No, no, no. We're not going down that. We're not down that path again. [01:19:18] They've got a thing over at People Places on this piece. [01:19:21] God bless them. We dipped our toe into the, I'm not, I really don't, I want the county [01:19:30] to do it for countywide and I'm willing to pay that increase just so we get that level [01:19:37] of consistent service. [01:19:38] I've spoken with the animal control director. He's been very open with me and explained [01:19:44] the increase. It was actually initially a little higher than what you're seeing here [01:19:48] right now and I told him that we didn't really get as much of a notice on that significant [01:19:53] of a jump. He went back to his bean counters and they trimmed it back and that this is [01:19:58] what the amount is now. [01:20:00] But I think we can expect a little jump each year. I think it will be reasonable and I [01:20:07] 100% agree with you. I spent so much time dealing with animal control problems, I couldn't [01:20:12] focus on police work. [01:20:14] We remember those days. That's not a lane of traffic I really want to go back in. [01:20:20] That was with the best of intentions. It's like they say, pathways to hell. [01:20:25] Oh man, it was tough. [01:20:28] I want to just insert here, if I could, a conversation because I have been approached [01:20:33] by, so the entire headship and the whole committee or whomever runs SPCA has changed [01:20:41] and they really do want to sit down and chat again. [01:20:45] Have you had a chance to talk to the chief and I? [01:20:49] About what, animal control? [01:20:51] Yes. You know, back when, prior to your being here chief and I remember when the SPCA and [01:20:58] the city had a great relationship and it was working out well. [01:21:03] And if I'm not mistaken, it was several years ago when they came to us and what tipped the [01:21:08] whole thing was that they came and either quadrupled or doubled or trebled their cost to us. [01:21:14] And that's what kind of started our whole conversation. [01:21:17] I'm not suggesting that where I'm not going here, it's just that I thought that to at [01:21:22] least sit down and listen to where they're going, perhaps in the next year or whatever. [01:21:28] But I think as a courtesy to the new folks that are participating there, that I would [01:21:33] like to at least have a conversation with them. [01:21:36] Certainly open to conversation. [01:21:42] And then there is the, jumped a page, the grant funded code enforcement position on page 71. [01:21:57] Wait a minute, that's all been absorbed. [01:22:00] I don't know why that sheet is here anymore. [01:22:05] It still has a year to report, the fiscal year 15. [01:22:08] But that funded position is in the previous code. [01:22:13] Special traffic enforcement, the next section. [01:22:21] Oh, I jumped over a piece of special equipment that I may or may not get. [01:22:26] And that was capital equipment lift gates for the free pickup trucks that the code enforcement officers use. [01:22:32] That was primarily to accommodate the, anything large that they might run into, including those shopping carts. [01:22:44] We've ended up with a pretty good arrangement with Public Works to where we notify them on a very regular basis. [01:22:50] Where we spotted them, and then they make a trip around and collect them. [01:22:54] So it's ended up working good. [01:22:56] It may not be that I need those, but I'm asking for them just in case we need them. [01:23:03] How's the shopping cart? [01:23:08] It's an improvement. [01:23:11] I think we're probably 70% better than we were. [01:23:15] I mean, you don't see them all over the place now. [01:23:17] The reason I ask is because I saw a couple of young ladies pushing a shopping cart right by them. [01:23:22] You'd be the one that ended up here at the west end of the city hall that we picked up at about 4.30 this afternoon. [01:23:30] We had a conversation that we wanted to have with the county as well. [01:23:33] Because there's some areas where it's really theirs and ours. [01:23:37] And we talked about that we were putting this in place, and perhaps they would look to do the same thing. [01:23:42] Have you had a conversation with them? [01:23:44] Yes. [01:23:45] With the county administrator and some other things. [01:23:47] But if you look at the... [01:23:48] We look for our ventures in interacting with our county delegation. [01:23:53] If you look at where the stores are that use shopping carts, we don't really have some... [01:24:00] We're not having carts show up that don't belong to businesses in our city. [01:24:05] Do they come from outside? [01:24:06] Do they come in? [01:24:08] On a rare occasion, we'll see one, and it will be from 10 miles away. [01:24:12] I don't even know how it got here and still had the wheels on it. [01:24:15] But most of the time, it's from those key businesses you know that we have here. [01:24:20] There's a few Winn-Dixies from 54 that end up in the south side of the city. [01:24:26] I just don't know how they get all the way up. [01:24:28] Well, I mean, they're just to my neighborhood. [01:24:34] At 10 miles, that's like a mile. [01:24:40] The last section is the, I'm going to call it red light camera portion of it, [01:24:47] but it's also our code enforcement clerks, wages... [01:24:50] Golf carts. [01:24:52] Golf carts. [01:24:54] Sorry? [01:24:55] Golf carts, too. [01:24:56] Oh, yes, of course, the golf cart. [01:24:58] That person handles everything that comes in their front door. [01:25:02] That's the odd stuff. [01:25:04] He actually works on... [01:25:05] He manages our impound lot as well. [01:25:09] So I don't think there's anything significant there. [01:25:13] Chief, this doesn't have to do with you. [01:25:15] It's more back to the city manager and to the finance director. [01:25:19] Is there a way to show, because I went through the exercise [01:25:23] to see what the red light camera revenue was going to be, [01:25:27] and I backed out ATS, I backed out the state, [01:25:32] and then I backed out your expenses for the operation of it to get to a net number. [01:25:41] Since it's here, I want to be able to kind of speak to the point [01:25:46] that that revenue doesn't just go back into the general fund. [01:25:51] I want it to be recognized that, and my number I came down to [01:25:57] was $1,085,000 of net revenue after red light. [01:26:03] That, and then on our revenue page, we also have a line item that talks about, [01:26:10] it's either overtime hours or it's the services that we provide to the hospital [01:26:15] with our police officers that we're reimbursed for. [01:26:19] I would love to see those two line items at least recognized somewhere [01:26:23] as an offset to the total cost of the police department [01:26:29] and seeing what the net number is that our ad valorem taxes are having to pick up. [01:26:36] It's a mathematical thing, and it gives me as a council person to say, [01:26:41] the dollars that are being generated by red light cameras are being reinvested [01:26:46] and being invested into our police department to the tune of X. [01:26:51] And the overtime hours that we are contracting for and being reimbursed for [01:26:56] by a number of businesses, especially the hospital and some others, gives me a net number. [01:27:02] And then I'm able to say to a citizen, [01:27:05] our police department is only impacting the ad valorem revenue budget by this portion. [01:27:14] But if all they think that that $1,085,000 goes back into general revenue [01:27:19] and gets dispersed across the board, it doesn't give me an opportunity as a council member [01:27:24] to say this money that's being generated, because we'd have to put extra people on the street, [01:27:29] that's what I'm being told, but those dollars, because at some point when those dollars go, [01:27:35] if they ever go away down years from now, you're going to know where they are, [01:27:41] and that's where the city's going to have to look at making those up. [01:27:45] But I really think that if we could make the statement, the dollars from there [01:27:50] and the dollars that are being utilized for overtime hours that we're being reimbursed for, [01:27:55] those are going directly to offset expenses or offset the department. [01:28:00] And then I think it would dramatically reduce the impact of what your department shows [01:28:07] as a percentage of ad valorem tax revenue off of her pie chart. [01:28:12] Now, it may be too much math, and maybe I'm asking for too much, [01:28:15] but I think it's a better way for me to explain that those programs that are being in place, [01:28:22] those dollars are directly going back in to where they should be targeted, [01:28:28] and after that, then it shows an ad valorem difference. [01:28:32] I'm throwing it out there because I think that it sits up better for us as a community [01:28:38] to say this is where it is instead of showing the pie chart [01:28:42] and showing where you and the fire department and others are off the pie chart, [01:28:46] you're at 45%, and they're going, wait a minute, that's ad valorem dollars. [01:28:51] So that's where I'm coming from. [01:28:54] If the program's here and is going to be here going forward and we're estimating those dollars, [01:28:58] I want to be able to make the statement to a constituent, [01:29:01] but you don't realize that these other two programs are really offsetting that, [01:29:06] and the ad valorem benefit is much less because of those programs. [01:29:11] What would be involved in generating that? [01:29:14] We certainly can handle the analysis as it relates to the math. [01:29:19] The facts, though, are that the money goes back to the general fund, [01:29:24] and they're not earmarked to support any police department operations specifically, [01:29:33] and I don't know if that's what you're asking us to do. [01:29:39] I just wanted to be able to say that I'm offsetting your operations by these two programs, [01:29:44] which to me is not a matter of – because all the money comes in, [01:29:49] it gets dispersed out in a lot of different ways. [01:29:51] I just want to, accounting-wise, say that those two items go to offset your overall operational costs, [01:29:57] and it doesn't have to be reflected here. [01:30:00] We reflect it in one page. [01:30:01] And then when you show his impact ad valorem, [01:30:05] you could show it at maybe 22%. [01:30:07] Some jurisdictions that have red light camera programs [01:30:11] do just exactly what you're saying. [01:30:13] And I almost, I would bet that there [01:30:16] are some significant pieces of my budget [01:30:20] that absolutely, and it's not a shell game, [01:30:23] but could be that's where the funding for that [01:30:26] could specifically come from. [01:30:28] And then it would put you in a position [01:30:30] to where you can really explain, not just [01:30:33] the benefit of a red light camera system, [01:30:35] but also that it comes back to the other jurisdictions. [01:30:37] Here's my thing. [01:30:38] I'm really surprised in the last five years [01:30:41] or more with this program in place, [01:30:44] plus the other services that we've [01:30:45] been offering for the safety and security services, [01:30:50] I'm amazed that our auditors haven't asked us [01:30:54] to justify those two elements. [01:30:56] Maybe they're not quick enough to pick it up, [01:30:58] but those are costs that we're incurring. [01:31:01] And to me, it says to me that if I'm an auditor [01:31:06] and you've got to show actual expenses on the books, [01:31:12] I don't want to go back and have to redo it, [01:31:14] but I think it's a one page insertion, [01:31:17] because the money all comes in. [01:31:18] I just want to be able to say, because I really [01:31:21] get tired of defending that certain pie charts. [01:31:25] And I can make a pie chart, say whatever, [01:31:28] especially if I want that big piece of pie. [01:31:30] I do that at home. [01:31:31] My wife gets upset with me. [01:31:33] But I really want to be able to explain that those dollars [01:31:36] and how they're implemented and what those programs do [01:31:39] to offset hard costs from ad valorem dollars being raised. [01:31:45] It's not a shell game. [01:31:46] It's facts that you can put out. [01:31:48] And to me, it's a positive message and a positive PR [01:31:53] piece about what they do. [01:31:56] Maybe I'm overstepping it, but I still [01:31:58] get a couple more years to ask for that kind of stuff. [01:32:00] Net result of the red light camera program, [01:32:10] what percentage of the police department budget [01:32:13] is effectively being? [01:32:17] Makes sense. [01:32:18] It'd be awful hard for me to go out and say, [01:32:20] I'm taking that money and spending it on public works. [01:32:22] And they go, where's my rubber meat in the road? [01:32:27] I haven't noticed we've got enough in police department. [01:32:30] If I may just respond, like the city manager mentioned, [01:32:35] the funds aren't specifically earmarked [01:32:38] to go back into the police department, [01:32:40] similar to stormwater and street lighting. [01:32:43] Those are earmarked for specific programs. [01:32:45] And so they're separated into a totally separate fund. [01:32:49] And so from an auditing standpoint, [01:32:52] they would do special auditing procedures [01:32:54] around those programs, because there is a compliance [01:32:56] aspect to it. [01:32:58] Because these funds aren't necessarily [01:32:59] earmarked for the police department, [01:33:02] that element is not added to the scope of the audit. [01:33:06] But we can very well provide you exactly what you're asking for, [01:33:11] as, like you said, an insert to the budget. [01:33:13] That would not be difficult. [01:33:15] I just want to be able to tell people what the net is. [01:33:20] Because they believe that 45% of our overall ad valorem [01:33:25] impact is for fire protection. [01:33:28] And it is, but at the same token, [01:33:31] funds are coming in that can offset that. [01:33:34] And it becomes a less pie. [01:33:36] Because it's really, as you said it, [01:33:37] but if they could do a one page insert [01:33:40] as an informational piece, I think [01:33:41] it's a net benefit across the board. [01:33:46] Thank you for your time. [01:33:48] At this point, we had talked about taking a break. [01:33:50] About 730, and I know we haven't gotten Parks and Rec, but. [01:33:55] It was going to be a long nightmare. [01:33:57] We don't get this opportunity, and you know. [01:34:00] I don't object. [01:34:01] I know the library's not going to be happy, [01:34:03] because they're the last ones on the totem pole. [01:34:06] But you know, you're new, so you didn't [01:34:08] get to pick your spot in line. [01:34:10] Just. [01:34:10] Just. [01:34:11] Let's do another one. [01:34:12] Do you want to go for that? [01:34:14] I'm OK. [01:34:15] Yep, go ahead. [01:34:17] Elaine. [01:34:19] You're up for Parks and Recreation. [01:34:23] I thought Robert was ahead of me. [01:34:25] No. [01:34:26] Oh, she's next. [01:34:29] Thank you for doing Parks and Rec next. [01:34:37] OK, well, you've got new pages tonight for my budget. [01:34:42] Hand it out. [01:34:44] Is that for both sections, or one of the two or three? [01:34:48] Yes. [01:34:49] What pages would they insert for? [01:34:54] Recreation starts on page 99. [01:35:00] And they both say, I believe, Aquatics on the front. [01:35:05] But if you open it up, we'll start with Recreation. [01:35:10] And I'm just going to run through and hit the changes, [01:35:16] big increases or decreases. [01:35:17] And if you have other questions, I'll [01:35:19] be glad to address those. [01:35:21] First one that we have in Recreations, [01:35:23] everybody got the new ones, that we have in Recreation [01:35:27] was just kind of a little bit of housekeeping part of it, [01:35:30] just kind of moving some positions [01:35:31] to where they should be with a little bit of changes. [01:35:35] But the first one we have in the division head, 11-12, [01:35:39] is that is just the assistant director in there now. [01:35:43] We've previously been the assistant director [01:35:45] and the recreation manager. [01:35:47] In 12-10, which is regular exempt salaries, [01:35:52] that 39-730 reflects now just the recreation manager. [01:35:57] And before, that had included the marketing coordinator [01:36:02] position. [01:36:04] The next position below, regular 12-99, [01:36:08] regular full-time wages, there was an increase there. [01:36:12] And that's due to the new position [01:36:16] that we're requesting, which is a fitness supervisor. [01:36:19] So that would bring those total salaries [01:36:21] for all supervisors and the office administrator up [01:36:24] to 120-660. [01:36:27] That would give us an aquatic supervisor, recreation [01:36:30] supervisors, and then now fitness supervisor. [01:36:33] 13-11, for part-time, that position is a slight increase [01:36:40] because where we had taken the marketing coordinator out [01:36:44] of regular salaries, that position [01:36:47] has now been made part-time in my budget. [01:36:50] So that position was then added to 13-11 for part-time. [01:36:54] And that increased us up then to 193-200. [01:37:00] Skipping on down to operating, again, [01:37:04] just touching on big increases or decreases, [01:37:08] 34-43, other contracted services. [01:37:12] The reason for a $10,000 decrease [01:37:14] there is with the addition of the fitness center supervisor, [01:37:18] that individual will be teaching a lot of our courses. [01:37:21] That's the money that we use to pay our instructors 70% out [01:37:26] of for contractual services. [01:37:28] So now we're going to have our fitness center supervisor [01:37:31] picking up a lot of those classes. [01:37:34] So that's the decrease in that one. [01:37:36] Why is there, if you jump back up to 22-11, [01:37:42] why is the retirement fund, the retirement system allocation, [01:37:48] that's down $20,000. [01:37:50] Is there an offset? [01:37:53] I'm just trying to understand. [01:37:54] Yes, because the one position that was full-time [01:37:58] was then decreased to part-time, which [01:38:00] was the marketing position. [01:38:02] Very good, thanks. [01:38:04] Can I just clarify? [01:38:05] So that position is a full-time position, [01:38:07] but only half is being paid out of Elaine's budget, [01:38:10] and the other half is in the economic development department. [01:38:15] Thank you for that. [01:38:18] OK, 40-11, which is our training budget. [01:38:24] The reason that, well, actually, it looks like a decrease now. [01:38:29] But from prior year, if you notice, [01:38:31] that was considerably less. [01:38:33] That's because I did a lot of teaching [01:38:35] for our professional association, [01:38:37] and they comped all my expenses. [01:38:40] The reason that the money is at the level [01:38:42] it's in this budget now, the $49.50, [01:38:45] it's my training as well as the assistant director's training. [01:38:48] So there's no funding for training in aquatics any longer. [01:38:53] 41-43, which is table. [01:39:04] That $1,800, now you'll see that's [01:39:06] associated with the fitness center equipment, [01:39:09] because all the different equipment has the data, [01:39:13] the treadmills and so forth. [01:39:15] 49-61, for special events, those are city-hosted events. [01:39:20] Those are events that generate revenue. [01:39:23] The increase for that one, the biggest part of that [01:39:27] is that now we do the Cody Man. [01:39:30] And that one event, our cost last year were $7,000. [01:39:34] So that was the revenue on the $7,000. [01:39:39] Revenue on Cody Man? [01:39:41] Do you remember the revenue off the top of your head? [01:39:43] Total revenue? [01:39:45] I can look that up and get back to you with that. [01:39:50] And then down to? [01:39:52] Partner with anybody on that anymore? [01:39:54] Main Street. [01:39:58] Then down to 52-41, licensing and ID. [01:40:03] The reason for the increase with that [01:40:05] is now that we're doing, well, that money, [01:40:08] in case you're not aware, is for the public viewing rights [01:40:11] for the movies that we show in Sims Park, [01:40:12] that we have to pay the public viewing rights. [01:40:15] And now that we're actually hosting concerts, [01:40:18] that was additional increase with that, [01:40:19] that we have to pay to broadcast music. [01:40:24] That's all the EMI? [01:40:26] There's two, ASCAP and EMI, yes. [01:40:29] Correct. [01:40:31] And then that also covers us too for any time [01:40:35] we're playing music, like during a parade [01:40:37] or just different things like that that we do. [01:40:40] So it covers us for a year. [01:40:41] What number was that? [01:40:42] That was 52-41. [01:40:45] Which line item covered for our patriotic shirts [01:40:48] in the parade last year? [01:40:49] I want to know what that is. [01:40:51] Because the cameras from dispatch called and asked [01:40:57] while we were standing and waiting for the Marine Corps [01:40:59] band to play. [01:41:01] They asked where we all got our shirts. [01:41:02] I didn't know if they were asking because they wanted one [01:41:04] or they wanted to know where they were from. [01:41:06] I didn't know that. [01:41:07] Float expenses are under $49.99. [01:41:12] Unless you have any questions, though, [01:41:14] that's the biggest difference is increase or decrease [01:41:17] in recreation. [01:41:17] I can move to aquatics. [01:41:20] You missed capital. [01:41:21] Oh, capital. [01:41:22] You missed capital. [01:41:23] OK, all right. [01:41:24] And there wasn't an updated sheet for that. [01:41:27] OK, no problem. [01:41:30] With capital, the first one that you see, the $62.99, [01:41:33] that is for a roof at the senior center. [01:41:37] The next group, $63.99, improvements [01:41:41] other than building. [01:41:42] There's, excuse me? [01:41:43] So use page 101 for that, for the details. [01:41:46] That's where I'm at. [01:41:47] Right, there's no changes on that one. [01:41:49] That $52,000 is inclusive of several different items. [01:41:53] The senior center, as well as Peace Hall, [01:41:55] needs air conditioning units. [01:41:56] I think Peace Hall just needs one more [01:41:58] rest of the senior center. [01:42:00] We need new park benches at Code River Park. [01:42:02] They are rusting out. [01:42:03] Do we get back from the, do we get anything back [01:42:06] from using the senior center? [01:42:09] Does CARES and all that pay us for the? [01:42:13] Because they sure do charge, they [01:42:15] charge people that come there. [01:42:18] Because my mom went there for about two years, [01:42:21] and part of it was grant funded for a short period of time, [01:42:24] a few months. [01:42:25] But the overall cost that they get back to their budget, [01:42:30] and I don't know how we recognize it on our statement, [01:42:33] but, you know, and I know during the park and rec master plan [01:42:38] conversations and meetings, we had extensive conversations [01:42:42] about that building and a whole series of things. [01:42:46] And I know that, because what do they average, [01:42:49] 35, 40 people a day, I believe? [01:42:51] So I'm just, you know, I don't mind being benevolent, [01:42:56] but they're driving some pretty good costs through there. [01:43:00] I don't recall that, in the lease agreement, [01:43:03] there is a rental, and it's not much of anything, [01:43:07] that we are responsible for capital, [01:43:09] and they're responsible for everything else. [01:43:10] I know, because we had to harden the building [01:43:11] a couple years ago with the windows and everything else. [01:43:14] That's right. [01:43:15] And mainly because it had Claude Pepper's name on it, [01:43:17] but that's another story. [01:43:19] And then the, yes, no, go ahead. [01:43:22] Then the 4530, that's three new computers [01:43:27] that are needed at the facility, [01:43:29] I believe a combination of front desk. [01:43:33] And then the 29 is a vehicle, [01:43:35] which the vehicle that it's replacing is a 2005. [01:43:40] You need to back up to 6,399. [01:43:46] Okay. [01:43:47] It, my biggest issue with that is, [01:43:50] we're building an expanded fitness area. [01:43:54] Right. [01:43:54] And we have no money for additional equipment. [01:43:58] And the comments that I've heard, [01:44:01] are with the new equipment that we finally got [01:44:03] after we messed around for a year and a half [01:44:07] to finally get that new equipment, [01:44:09] and really just kind of shoehorn it [01:44:12] into the existing facility, [01:44:14] is that there's a majority of that equipment [01:44:17] that is not user-friendly for us older guys over 50. [01:44:22] I can't deadlift anymore, I'm sorry. [01:44:25] There's just not many body parts that allow me to do that. [01:44:29] Your ellipticals, your cardiovascular, [01:44:33] all that's really good. [01:44:34] But the old machines that were in there [01:44:36] were circuit machines. [01:44:39] And we're expanding our footprint larger, [01:44:42] and we're gonna move this over. [01:44:44] We don't have any money in there, [01:44:45] but we want a daycare person, [01:44:47] and we want to bring, I believe, moms and kids in. [01:44:52] And if mama can deadlift that stuff, God bless her. [01:44:57] I don't want to see her. [01:44:59] I want her. [01:45:00] talking about me in the park at Chasco. [01:45:02] But at the end of the day, it's Pennywise. [01:45:05] I didn't vote for the overall expansion of the rec center, [01:45:10] but it's coming, much like Sims Park, [01:45:14] that we've all voted different elements on. [01:45:17] But this, it doesn't, how do we tie your hands [01:45:23] to effectively market when you're going to have childcare [01:45:29] but you don't have a right mix of products. [01:45:33] So, maybe I'm missing. [01:45:37] Well, no, no it isn't. [01:45:40] But we do have the funding, if you look in current year, [01:45:43] the 149, that will, not all of that amount, [01:45:48] but a large, the majority of that amount [01:45:50] is for the fitness equipment. [01:45:52] 110,000 is for fitness equipment. [01:45:55] We plan to try to purchase that this fiscal year. [01:45:58] If for some reason they're not far along, [01:46:00] enough along with the fitness center [01:46:01] for us to be able to do that, [01:46:03] then that money is going to carry into next year. [01:46:05] Well, it wasn't explained that way in the budget. [01:46:08] All it shows is a blank thing. [01:46:11] And at the end of the day, I just want to make sure [01:46:14] that if we're going to supersize this [01:46:16] and make it like it is, I just think [01:46:18] if you're going to try to compete on that level, [01:46:20] then it needs to be well defined. [01:46:22] It needs to be well defined in the notes [01:46:24] or whatever else that explains that [01:46:27] because it appears that we aren't thinking ahead [01:46:31] and that's the way it's recognized. [01:46:33] No, I appreciate the question and the forethought, [01:46:35] and I should explain that better when I went through this, [01:46:37] but that's exactly what we're doing with that. [01:46:39] And in your REC budget, I made it clear to the manager [01:46:44] and the finance director last week [01:46:46] that Public Works is asking for two new people [01:46:50] and you no longer have maintenance or whatever it is. [01:46:54] But we just went through an extensive master plan [01:46:58] and it seems to be foolish to not have people on your staff [01:47:04] that you can direct to take care of immediacy [01:47:07] without having to interface with the Public Works director [01:47:10] and their operational side, [01:47:12] especially when we've got as many parts [01:47:14] as we finally have identified. [01:47:16] And to me, I believe that when we get to Public Works, [01:47:20] I'm going to talk about the same thing. [01:47:22] I just think that if you've got a park and recs department, [01:47:26] you need to be able to maintenance [01:47:28] some of your own materials [01:47:29] because everybody gets driven by an immediacy thing [01:47:33] and everybody gets graded for what they can do for the public [01:47:37] and how they can respond. [01:47:39] And unfortunately, we have other things going on. [01:47:42] So I personally think that the rec center, [01:47:44] if we're going to treat it appropriately, [01:47:46] at least needs to have some maintenance staff [01:47:49] internally with that. [01:47:51] I don't care how you split it up. [01:47:53] The only problem I have with that is it's open 84 hours a week [01:47:57] and if you put one person in there, [01:47:59] they're only there half an hour. [01:48:00] I'm not talking about the rec center. [01:48:02] I'm talking about all of our parks, [01:48:04] everything around the board. [01:48:06] And if you want to take the hours that it's open, [01:48:09] then you can take the hours that the Gray Preserve is open. [01:48:13] Francis Avenue Park is open to the public 24-7, 365 [01:48:17] because you can walk in and out of there. [01:48:19] You've got a whole series of things. [01:48:21] So from my perspective, I can't grade out my manager [01:48:26] and I can't grade out my park and recs director [01:48:29] or my public works director if we have immediacy things. [01:48:32] And we'll call you. [01:48:34] Hi, this is Councilman Phillips or I'll call and make a note. [01:48:37] And then you've got to logistically move some things around. [01:48:41] To me, it's not the way it ought to be. [01:48:49] I was speaking, but with the rec center open up 84 hours a week, [01:48:55] that would be hard to put a person in there. [01:48:57] Well, so as I go on with the parks and the amount of hours the parks are open, [01:49:01] I think the public works is open 24-7. [01:49:06] So I think that public works is the place for it to be [01:49:11] because it is open 24-7. [01:49:13] I'm speaking now and I disagree, 100% disagree. [01:49:16] Excuse me, I listened to you, sir. [01:49:18] Good. [01:49:19] But I don't need to be interrupted. [01:49:22] I understand what you said and I think everybody heard you. [01:49:24] I just would like to give my opinion without being interrupted. [01:49:28] Thank you. [01:49:29] So anyhow, I think that public works has people on call, has 24-7, [01:49:34] and if that person that was going to be working in the rec center [01:49:38] or through the rec center doesn't have that contact on a 24-7 with the manager. [01:49:44] So I think public works is a great place for it to be. [01:49:49] We went through this discussion a year or two ago, [01:49:52] and it included the recreation center, but also the library and the other things, [01:49:58] and the idea was to consolidate the maintenance functions under public works. [01:50:03] I think with all due respect to Bill's very passionate feelings on the issue, [01:50:09] I tend to agree it needs to stay consolidated. [01:50:14] And my expectation levels are going up, Mr. Mayor. [01:50:19] I had just a couple of questions, Elaine. [01:50:22] Years ago, I thought that the library had some kind of a special, [01:50:26] I'm not sure who just talked about this, [01:50:29] some kind of a special licensing because they were able to show movies [01:50:35] and there was a special rate for that. [01:50:37] Is that something that can be shared with? [01:50:39] No. [01:50:40] Okay, thank you. [01:50:41] She answered that question. [01:50:42] Okay. [01:50:43] Thank you. [01:50:44] And the other thing is, so with my understanding that when we did what we're doing [01:50:49] with the fitness center, we're bringing it up front, we're expanding it, [01:50:53] putting in child care, that that was going to be like a key entry. [01:50:56] So now I'm looking at both Elaine and, yeah. [01:50:58] So where is that, any of that equipment or whatever reflected in any of this? [01:51:04] Well, the card swipe equipment and so forth is part of the construction project [01:51:10] that we're having going on. [01:51:12] Is that the only equipment you're referring to? [01:51:15] Because we have additional cameras. [01:51:16] Yeah, so it doesn't need to be reflected in here because it's part of what they're going to be putting in. [01:51:22] Okay. [01:51:24] Okay. [01:51:25] And let's see, I had one other question. [01:51:33] I should have interrupted at some point. [01:51:35] I'm sorry. [01:51:36] I lost that, but maybe it will come back. [01:51:37] Thank you. [01:51:38] I appreciate that. [01:51:39] No problem. [01:51:40] Move on to aquatics. [01:51:41] You have that new sheet tonight also. [01:51:44] I know it looks very confusing about all the salaries and everything up top, [01:51:49] but part of this I got with Crystal is housekeeping, so to speak, [01:51:54] because we have to put people in certain pay categories based on how many months that they work. [01:52:01] And we didn't really have that in our current budget done exactly correctly, so we've revised that. [01:52:08] The other thing that we've done, too, is $12.99, you see, for regular full-time wages. [01:52:16] That is where we have taken a half of the year, [01:52:22] we'll have a person work 40 hours a week as an aquatic supervisor during the busy months of the year. [01:52:27] So that's why that salary is reflected the way that it is. [01:52:31] And then at the other half of the year, they'll be reflected under part-time wages, [01:52:36] where they'll be a head lifeguard for the slower months of the year. [01:52:41] We didn't add any new positions. [01:52:44] And mostly what we've done is just put the job positions in the correct categories, as I said, [01:52:50] based on how many months that they worked. [01:52:53] And then that then in line affected Social Security match, affected Florida retirement, [01:53:02] and then we had to add – oh, the reason that those lines changed [01:53:08] and that there's a line in there now for health insurance [01:53:11] is because the individual that's working six months of the year as a full-time position [01:53:17] and then only working six months of the year as a part-time, they're entitled to benefits. [01:53:22] So we had to add those benefits in for that position. [01:53:26] Any kind of questions on that? [01:53:28] I just have a general question about it. [01:53:30] Because I really don't have any others. [01:53:32] There's no other categories or accounts, line items, that have a large increase or decrease. [01:53:38] So that was really the only thing attributed, and there is no capital. [01:53:43] So I'll be glad to address any questions you may have. [01:53:45] Just a general question. [01:53:46] When do you anticipate the pools to be open? [01:53:51] When are they open? [01:53:52] When do they close seasonally? [01:53:54] Well, they do run 12 months out of the year based on the weather. [01:53:59] We do go to – I may need to look at you, Chris, for this one. [01:54:03] We will go about maybe October. [01:54:06] We'll start with just the heated pool, the lap pool. [01:54:09] Correct. [01:54:10] Four or five days a week. [01:54:11] We're going seven days a week. [01:54:13] Seven days a week, okay. [01:54:14] So pretty much more often seven days a week full facility during the summer, [01:54:19] which is late May through mid-August. [01:54:27] Yes. [01:54:28] Then from mid-August until late October, we're open full facility just on the weekends [01:54:34] and the lap pool Monday through Friday. [01:54:37] Come wintertime, which again is early November up until spring break, we're open just lap pool. [01:54:45] And then we open up on the weekends full facility from spring break [01:54:51] with just the lap pools open Monday through Friday. [01:54:56] So when the construction for the recreation – for the fitness centers is done, [01:55:02] we anticipate that is open year-round 24-7 because it's got the key? [01:55:08] The card swipe for the fitness center? [01:55:09] Yes. [01:55:10] That will be – right now it's open seven days a week anyway. [01:55:13] And what we're going to be proposing is early access. [01:55:18] I don't know that we're going to go 24-hour access, [01:55:21] but we're probably going to start off with early access into the fitness center only for members only. [01:55:26] It will be another perk. [01:55:27] We're creating a whole membership perks package, and it will be part of that. [01:55:38] All right. [01:55:39] We are in a decent breaking point. [01:55:40] Let's take about 20 minutes and we'll come back about 8.15. [01:55:44] All right. [01:55:45] Thank you all. [01:55:48] We'll let you start. [01:55:50] Okay. [01:55:51] I think we have a PowerPoint. [01:55:52] Do you have that? [01:55:53] He's got to get that 45-minute PowerPoint queued up. [01:55:57] If I can update you first on that generator situation that we were talking about earlier. [01:56:02] Yes, please. [01:56:03] Currently the two oldest generators that we have in all of the facilities is the police department [01:56:09] and then Fire Station 1, I believe that's the one off of High Street. [01:56:14] That's two. [01:56:15] That's a small one. [01:56:17] But those are the two oldest ones. [01:56:19] And then, of course, here in this complex, the fire station has one, but this building with the library doesn't. [01:56:28] I don't know if you recall, we had talked earlier and council had approved the purchase of a, [01:56:36] I don't know if it was a trailer or some equipment or something, and that was for the purpose, [01:56:41] oh, I know what it was, it was for that generator to be removed from the wastewater treatment plant. [01:56:48] That was going to be repurposed and put in that trailer to be able to take care of City Hall [01:56:56] until we could decide how we wanted to approach it. [01:57:00] There's several different ways that City Hall could handle a generator. [01:57:04] I know that it has natural gas right to the facility itself, [01:57:09] so it could be something to where if we went that route we wouldn't need to have a tank because we're limited with space. [01:57:16] Right now you have this facility. [01:57:18] It's very limited in the space that you have. [01:57:20] And so to be able to, we've got an area over here where you currently have your air handler and chiller, [01:57:27] and that pretty much takes up all that extra space that you have. [01:57:31] So looking at it from an efficiency standpoint, a portable or mobile generator might be the thing to do [01:57:39] where you could park it on site and run it, but we'll see how that works out. [01:57:44] That's our thoughts as we move along. [01:57:46] But we definitely can look at the police department's generator as we move forward in this coming year. [01:57:58] As you know, the Public Works Department is the largest department in the city. [01:58:02] It currently has 89 employees. [01:58:06] There are 12 divisions. [01:58:09] Four of those are general fund divisions, eight are enterprise divisions. [01:58:16] In all of the divisions that we're going to show you, all of the personnel services, those line items went up. [01:58:23] Those were due to the cola raises and those types of things that Councilman Phillips was talking about, [01:58:29] except for the additional employee requests, and we'll call those out. [01:58:36] The next one that we're going to talk about is supervision, and although it is a part of the general fund, [01:58:42] it is heavily funded by the utility, and actually its function is to support the utility for all sense of purposes. [01:58:52] And so we are requesting an additional administrative clerk. [01:58:57] Can we give them a page number? I'm sorry. [01:58:59] 108 and 109. [01:59:01] Sorry, I just wanted to make sure everyone was following you. [01:59:09] We're requesting an additional part-time administrative clerk. [01:59:12] That's to help out. [01:59:13] Right now, most of our field supervisors are supposed to be spending the majority of their times out in the field supervising the guys. [01:59:22] As all of these permits and these mandates start coming down, as well as our additional job functions, [01:59:28] we're finding out that they're spending a little more and more time in the office trying to get some of that [01:59:33] administrative duties done that we feel like this person could pick up that area, [01:59:40] as well as we've got our existing employees that we have seem to be the administrative office, [01:59:47] our GIS lady seems to be taking and doing additional duties to where we'd like to get more of her function [01:59:55] back to doing the GIS. [02:00:00] So, the other line item 4011, travel and training, that went up $1,400. [02:00:07] Basically, we've got some ESRI training, which is GIS, that the two ladies need to [02:00:14] go to and upgrade some of the technology that they have now. [02:00:19] We've got CEUs of myself and the assistant director, and then we have some water and [02:00:26] sewer certifications that are a requirement of the assistant director, some of the goals [02:00:33] that we've required in his position. [02:00:35] So, those are additions, as well as, if time allows, we would like to go to a Florida Stormwater [02:00:45] Association conference or American Public Works Association conference. [02:00:50] But we've had those things in place, and you know, a lot of times your workload and [02:00:56] finances and things like that dictate whether or not you go to those or not. [02:01:01] I can tell you that Public Works hasn't gone to a conference in well over 10 years, but [02:01:07] it's in there to where if we do have that opportunity, if we do see one of those conferences [02:01:15] that is giving us some update, industry standards, technologies, those types of things that would [02:01:21] be available to us. [02:01:24] Our office supplies and the clothing and apparel and computer supplies are all associated with [02:01:32] the assistant part-time administrative clerk. [02:01:37] Robert, I'm a little confused. [02:01:39] So, on 109, we're looking at public works supervision, and those numbers are static. [02:01:46] They're not... [02:01:47] It doesn't show a part-time admin clerk. [02:01:51] Well, not only that, but like you're 52, 43, computer supplies is three grand, which is [02:01:58] what the book says. [02:02:00] That says three to 4,500, so are you adding that to this, or... [02:02:10] Robert, we've gone back and forth with where the admin clerk will be housed. [02:02:18] Supervision was one, and then we considered stormwater, and so I think that we determined [02:02:25] that it would be supervision at this point, and it is a part-time admin person, so the [02:02:31] numbers represented here in the book don't include that part-time admin person. [02:02:38] It's not in here at all. [02:02:40] It's in the stormwater utility, actually, on page 128. [02:02:45] We moved it out of the stormwater and put it into supervision, and just didn't get the [02:02:50] numbers transferred over. [02:02:53] On page 128, you'll see that that administrative assistant part-time position is in the ARC [02:02:59] structure. [02:03:01] And then that money is reflected in the budget on page 130? [02:03:05] Yes, but in the next proposed budget you've received, it will be properly reflected in [02:03:09] the supervision. [02:03:10] Okay, thank you. [02:03:11] I appreciate that. [02:03:12] It's still funded with stormwater? [02:03:19] It still will be funded with stormwater funds, either by transfer or being housed in stormwater [02:03:24] utility fund. [02:03:25] Exactly. [02:03:26] It was utility transfers to support this division for the majority. [02:03:35] We go to capital, which starts off on the bottom of page 98. [02:03:47] We've got building improvements, $20,000. [02:03:50] That's all R&R for the HVAC system, as well as the emergency standby generator. [02:03:59] Page 98. [02:04:00] Whoa, whoa, whoa. [02:04:01] 110. [02:04:02] Yeah, thank you. [02:04:04] It's definitely not 98. [02:04:05] 110? [02:04:06] You printed that from the agenda packet. [02:04:09] I'll call out the page numbers. [02:04:11] Thank you. [02:04:12] We're going in order. [02:04:13] We got it. [02:04:16] Basically, what we do here with the R&R account, I know you all are familiar with it, we take [02:04:22] a large piece of equipment, say like the HVAC piece, and if that cost is around $200,000, [02:04:31] industry standard says that you get about 20 years out of it, then we typically divide [02:04:36] that, and then that's what your R&R is, and it gets saved so that by the time you get [02:04:41] ready to purchase that piece of equipment, even if it's a couple years prior to the time [02:04:47] that you thought you were going to replace it, you still have the majority of your funds [02:04:51] to purchase it, instead of getting a huge spike and having to incur the total cost of [02:04:56] it. [02:04:59] We are going to replace the server at PD, or I'm sorry, at PW, 28,000. [02:05:06] Our trucks and trailers, those are also R&R items, $4,000, and then the voice over IP [02:05:14] system, which is internet-based, we're not connected to the rest of the city facilities [02:05:20] as far as telecommunications go, and so this is going to put us into the next generation [02:05:28] and catch us up to the rest of the departments and the other facilities. [02:05:32] Everybody in the department have to have voice over IP? [02:05:35] I mean, does everybody in the PW system have to have voicemail? [02:05:42] I would defer that question to Brian. [02:05:47] I mean, obviously you need a voice over for specific elements, I just don't know, and [02:05:55] I don't know how many voice over IPs equate to $38,000 or how many people are getting [02:06:01] that particular system. [02:06:04] Certainly the point being raised by Councilman Phillips is not everybody needs to have it [02:06:09] and that's accurate. [02:06:10] Correct. [02:06:11] Not everybody has to have it, correct. [02:06:14] But everybody that's got a phone in there, obviously I'm assuming that that takes into [02:06:20] account the number that you're going to have and the type of system, and with my talks [02:06:26] with Brian, nothing was asked more or out of the ordinary other than what it would take [02:06:33] to get us a new phone system. [02:06:36] Our biggest complaint is we keep dropping calls and you're talking to a resident and [02:06:41] you're trying to kind of figure out a problem and stuff like that and the phone system goes [02:06:48] dead and it's all part of that antiquated system that we have. [02:06:52] Voice over IP simply means that it's being used as, it's being done on the same switchboard, [02:07:09] if we have a switchboard, which we don't, but it's the old style switchboard. [02:07:15] It would all be part of that same phone system as far as somebody would be concerned here. [02:07:22] If somebody calls to talk to the city manager and she says, you know, the person that I [02:07:28] really need you to talk to is Barrett Doe, let me transfer the phone call, then it would [02:07:36] be transferred over seamlessly for all practical purposes. [02:07:39] It looks like it's one big phone system. [02:07:44] It has a bunch of telephones that are sitting up there off of... [02:07:49] Brian Hillrod, correct. [02:07:53] And it makes sense. [02:07:55] That is a lot of money though. [02:07:56] I had the same question when I saw the $38,000, but the idea is it becomes one big phone system. [02:08:05] And note, everybody doesn't need all the fancy features. [02:08:13] The mechanism is to use voice over IP instead of the old fashion. [02:08:23] Strictly a question. [02:08:24] All it was, strictly a question as to how deep does it have to go? [02:08:30] Does everybody need it? [02:08:34] Because I'm starting to get non-city council calls into my, what is it, Sunware, whatever it is. [02:08:46] I'm getting calls about things that don't even pertain to me and then I have to move them over. [02:08:53] I think I got one for fire department the other day and I'm like, I'm not sure how they get [02:08:58] to our extensions, but it's important. [02:09:02] Like I said, $40,000, I just didn't know if it had to go all the way down to a person [02:09:09] has a phone that isn't in the office, but once or twice a week or whatever, [02:09:15] because you made it clear that they need to be in the field. [02:09:18] So I'm okay if that gets us all integrated. [02:09:21] I just am trying to, just wanted to know how many phones it was, how many people, [02:09:28] what's the overall improvement in service level? [02:09:31] Sure, and I would expect that it would be similar to the system that we have in place now. [02:09:36] We have key personnel in the administrative office that have all the bells and whistles [02:09:41] and can transfer phones and do all the different types of things that you need to do [02:09:47] to take care of residents, call-ins and those types of issues, where you're absolutely right, [02:09:54] the guys that are out in the field, they just need limited functions [02:09:57] and that's the way we'll implement it. [02:10:02] I just have one little statement. [02:10:04] When I came aboard City Council like five years ago, four years ago, [02:10:08] there was an R&R program both in the police department and the fire department [02:10:15] and those funds were absorbed because... [02:10:19] When I ask about the down-the-road look at the police department and vehicles and stuff, [02:10:27] I think that this would go hand-in-hand with looking at an R&R program. [02:10:39] So our next division is the street and right-of-way. [02:10:49] The budget schedule begins on page 113. [02:10:59] This is a general fund division as well. [02:11:03] The line items that we're showing here that have increased, [02:11:09] we are asking for an additional two part-time seasonal employees [02:11:15] and this is basically for grounds maintenance from right-of-ways to parks, [02:11:22] anything that has to do with the seasonal growth of weeds [02:11:28] and maintaining landscaping and those types of functions [02:11:31] that the capital projects that we perform and complete, [02:11:36] after we take them over, we need to maintain them. [02:11:39] Years ago, and I think Councilman Phillips will remember this [02:11:43] and Councilwoman Thomas, years ago, we had what we called summer help, seasonal help [02:11:50] and basically it was where we had young high school kids come in [02:11:56] and they would work for the summer and they would get assigned to one of our maintenance workers [02:12:00] to where we were able to basically get two crews and they would work with somebody [02:12:07] and we would be able to do those types of functions. [02:12:11] So we're at a point now where the maintenance is really putting a strain on us this time of year [02:12:19] and so we're asking for these two seasonal employees to hopefully fill that gap. [02:12:27] I don't see it on my sheet. [02:12:33] It just shows eight people across the board in that department. [02:12:37] And other years. [02:12:39] And the question is, what's defined as seasonal? [02:12:42] Is it four or five months? [02:12:43] Yes, sir. [02:12:44] Is it the summertime? [02:12:45] Yes, sir, when the school's out. [02:12:46] And I presume that in this department, this is the same one that has to water the medians [02:12:52] that we've begun to add plants and other elements. [02:12:56] Correct. [02:12:57] Parts of that. [02:13:00] Then on page 123. [02:13:01] My only flip side of that is maybe you can get your landscape architect guy to come back in [02:13:07] because I think we need to readdress what a perennial peanut is [02:13:10] and maybe we need to find an optimal swap out or something [02:13:14] because the plant's still not performing up to expectations at the moment. [02:13:20] And I'm sure if Mr. Starkey was here, we could hear about... [02:13:24] Because he drives out that way every day. [02:13:27] I don't get out on 19 all that often and I know that we've got beds ready to be done. [02:13:34] And I don't know if the replanting's in here or someplace else, [02:13:40] but if there's people that have to water it when it's not raining, [02:13:44] it rains every day now, but previous to that, [02:13:48] we're graded on a lot of different things. [02:13:51] Sims Park being one and also how we create our own new grading scale [02:13:57] with doing landscaping in our medians to make them look better. [02:14:01] Again, some of those products that we've chosen are underperforming at the moment [02:14:06] and we just need to understand how we can get them up to speed and where it is. [02:14:11] The peanuts are better than they were with that sort of perennial growth. [02:14:19] It's showing part-time there. [02:14:21] A little bit like my hairline, Mr. Mayor. [02:14:24] It's beginning to start to skip. It's coming back. [02:14:27] Could that be where it is? Although it doesn't show it on there. [02:14:31] You're still on streets and right-of-ways and stuff? [02:14:34] That raises an interesting question. Are we using annuals? [02:14:43] Using what? [02:14:47] No, sir. [02:14:48] That whole section of median got ripped up just a few weeks ago. [02:14:53] Facebook lit up with people wondering why the city was wasting money. [02:15:00] Oh, okay. No. We used to. We used to plant, with the annuals, we would plant three times [02:15:10] a year. And so we're trying to get away from that to where we don't have to do that. [02:15:15] Labor intensive, no matter who uses you or if you use someone else and if not all the [02:15:22] annuals are planted then they go sit somewhere and it's like that and sod and everything [02:15:28] else that shows up has a shelf life to it. Correct. And it just got to be too much. [02:15:35] Like to be seasonal but in the same token it's labor hours. [02:15:40] Right. In theory what just went in there should stay [02:15:43] for a few years. Correct. [02:15:46] Can I ask on your R&R budget categories in our audit, in our audit setup, do we show [02:15:53] that anywhere on our R&R accounts? And if I came into Crystal's office and said can [02:16:00] I see your checking book, can I see your savings account, can I see this in a line item that [02:16:05] shows that all the money we've R&R'd across everything for whatever period of time that [02:16:10] money is sitting in an account somewhere? It's a pragmatic question. I'm just, Robert's [02:16:17] group is one of the few that does the R&R as we go about it and obviously we've been [02:16:25] good about not cherry picking those accounts saying that that money's ours to do whatever [02:16:30] we want to with after we tried to be prudent. I just want to make sure that we understand [02:16:35] that if somebody comes and asks me I can point in the audit, this is where it is and this [02:16:39] is how much money is in R&R. Correct. This will be the first year that we're [02:16:45] re-implementing R&R. So moving forward we would be able to maintain the balances in [02:16:53] those reserve funds. And what we were planning on doing, I don't [02:16:56] know if you'll remember, but we were planning on going back to the old system as well. At [02:17:01] the bottom of the capital page you'll have every single one of those line items and it [02:17:06] would have R&R and then you would have your balance in each line. And then up in the middle [02:17:14] column where you saw the purchase, you would have A, B, C, that type of thing and then [02:17:20] that would designate the year of purchase and you would know how much R&R you have in [02:17:25] there. And so every year when you look at the capital end of it, you should be able [02:17:30] to get all that information that you're talking about. [02:17:33] Just to piggyback on what Mr. Davis asked about earlier, especially when it comes to [02:17:38] the fire department, it would be prudent, it might not be the thing to do, but it would [02:17:44] be prudent that we have to start looking because there's a huge $900,000 potential purchase [02:17:50] of a brand new fire truck in 18-19. And some of us that were here a couple of years ago [02:17:58] when Chief Onyshchenko was here, we ended up having to buy a fire truck on the fly in [02:18:04] that budget, but it took them nine months to order the damn thing and they had to go [02:18:09] to Wisconsin because that's the only place that they wanted their vehicle from and a [02:18:15] million dollar capital expenditure three years out, we ought to think ahead about that because [02:18:24] that's a huge, I'm sure it's going to cost more than $900,000 by the time we put all [02:18:29] the bells and whistles on it. The last one we picked was $450,000 and I think when it [02:18:34] finally got in it was well over $525,000 or something because we had to put some other [02:18:39] equipment on it. [02:18:40] Yeah, it was real expensive and then it got more so when they equipped it. [02:18:47] I think Judy found these part-time employees because on page 123 on maintenance it goes [02:18:56] from nothing this year to $32,000, is that where it is now? [02:19:02] That is and that is an error on my part, not our public works director, so I will correct [02:19:07] that and put it in the correct division. [02:19:08] I just want to make sure that since you found it, that was really the one too, okay. [02:19:16] Our travel and training went up from $2320,000 to $2660,000, that included the bestest and [02:19:23] bestest MOT training for the men. You'll see that the barbering and acre streetlights. [02:19:31] In this division, I know that we have a streetlight program that's a total different division [02:19:37] that includes all the streetlights that are within the city that the city is responsible [02:19:41] for. There are the line items that you see 4321 all the way to 4324 are for the streetlights [02:19:50] that are outside the city limits, but they're in our service utility area that the city [02:19:55] takes and collects the money and pays Duke Energy or with Lucucci, whomever it might [02:20:00] be. That is shown in this division and so with that purchase of the three utilities [02:20:09] that we did this year, barbering and acres had a few lights in it, so that's why this [02:20:14] is a new line item here. [02:20:18] Our building and maintenance, the grounds went up a couple grand and then the large [02:20:23] account that went up was the 5321 signs and the sign materials went from $12,000 to $25,000. [02:20:32] We have several new upgrades that we need to start performing. As you can imagine, anything [02:20:39] that has 3M or that's manufactured by a 3M product or any kind of road material that's [02:20:45] put down, such as the thermoplastic, those things are not cheap and right now we are [02:20:53] typically falling behind. An example would be we have street name blades that need to [02:20:57] be replaced. We still have a few hundred out there that are four inch. The new standards [02:21:02] are six inch. During the day, the street name blades that call out like Delaware Avenue, [02:21:10] that type of thing. Yes, sir? We call them street name blades? [02:21:16] That's not reflected in here either. It still shows it at $12,000. [02:21:23] We'll correct that. [02:21:26] So those are those types of traffic upgrades that we need to do and they really have a [02:21:33] liability to the city. It's really tough a lot of times when you look at these signs [02:21:38] because during the daylight hours they look fine, but it's that reflectivity that you [02:21:43] need that you're not getting, as well as those larger blades that we need to upgrade. So [02:21:49] we're hoping to complete those items. [02:21:50] On the thermoplastic, is this including anything for the high end of the industry that come [02:22:01] out of this same area? [02:22:04] We didn't include that in there, but it's a possibility. I mean, that's what it's for [02:22:10] the material. So if the city elected to do it, that would be an account that we would [02:22:16] be able to do it from. [02:22:28] Of course, on the capital end, we have our R&R accounts for the existing trucks, and [02:22:37] then the payloaders and tractors. And those R&R amounts vary depending on the cost of [02:22:43] the different types of equipment. [02:22:44] Does anybody have any questions on this division? [02:22:51] Just an observation, and I think Councilman Phillips mentioned this as well. I love the [02:22:58] fact that we're doing the R&R here in public works. [02:23:11] It does mean that your millage will stay close to where it is. When you're R&R and things [02:23:17] like that, it doesn't allow you to back up. Your other hard costs go up with payroll and [02:23:22] everything else. So that means that your ad valorem is going to stay somewhere in that [02:23:28] high nine or high eight area where we're at. [02:23:33] So that, and then the other thing I asked for earlier this year, and I don't know where [02:23:37] it would be reflected, I wanted to know how much we spend annually to provide that level [02:23:44] of service of picking up people's roadside debris, more or less their clippings, which [02:23:54] last year became like the sixth rail of Newport, Richmond government. Because we had, what, [02:23:59] 50 people here telling us, well, you can't take that away. You've been doing it for so [02:24:04] long. You burn it and you do all that. [02:24:07] But if I remember correctly, it was to the tune of somewhere over $350,000 or $350,000 [02:24:14] in personnel, equipment, time allocation, and of course, most of it we get quite a bit [02:24:19] of illegal dumping in the city with those areas, and it's not reflected. So I just wanted [02:24:25] to say that that, along with R&R, for a period of time keeps your ad valorem up because you've [02:24:32] got to fund those accounts. [02:24:33] But it keeps you from getting that? [02:24:37] Absolutely, but when we have people come to us and tell us that we're not as cost effective [02:24:41] as other cities because our ad valorem's at a certain rate, we have to be able to point [02:24:48] to them that the reason it is is because we are R&Ring instead of taking big hits along [02:24:53] the way or unexpected hits. So that's the offset to that. [02:24:58] It's not really apropos to the budgeting other than the discussion about the yard debris [02:25:05] pickup, but there is a section right at the corner of River and it's absolutely beautiful [02:25:15] since somebody put signs up and tape that's keeping people from dumping there. It's gorgeous. [02:25:25] It's been years since that corner has looked that nice, and it's just because we got rid [02:25:28] of about a 40 foot long yard clippings that seem to show up again the day after somebody [02:25:35] from Public Works would pick them up. [02:25:38] I have a quick question I'm asking now. You may be addressing it further on, but I don't [02:25:43] want to forget it. So it used to be I saw that there were signs on the drains, don't [02:25:48] dump, you know, some very profound thing. Do we still have that in place? [02:25:54] We still have that in place. It's a requirement of our NPDES permit, and so we need to go [02:26:01] back around and go through the whole town again. [02:26:03] And in that as well as this site identity vision, so there was a Nixle program where [02:26:10] you could blast out and tell people information about whatever. Is there something that happens [02:26:15] in reverse that this social media community is just phenomenal. Is there a place that [02:26:20] people can send you, you know, the tree is growing in front of the stop sign and I can't [02:26:25] see the thing or the, you know, whatever. Is there any kind of interactive place that [02:26:29] residents can connect with you? [02:26:31] I know what you're talking about, and currently we don't have a website or a system hooked [02:26:37] up like that. Right now it's standard email, phone calls. [02:26:42] Yeah, that will be part of the new city app. So once we launch the app, there'll be a way [02:26:51] to actually, if you have a street light or something that's out, you can take a photo [02:26:54] of it and it'll give the latitude and longitude and create a work order and send it to Public [02:26:59] Works. [02:27:00] Brian, while I have you, can you address the first topic of discussion with the IP voiceover? [02:27:04] Yeah, I tried to see what I could do for the air. Unfortunately, that was unsuccessful. [02:27:10] The quote that I gave Robert initially was, I was trying to allocate assets across the [02:27:16] different buildings in order to create redundancy. Since that time, I've moved some of the servers [02:27:23] around. So that quote had initially additional servers, so that if we lost one point to the [02:27:31] voiceover IP system, there'd be a failover. I've moved that into the rec center. So off [02:27:36] cuff, you can probably take eight to ten off of that number. [02:27:41] Thank you. [02:27:45] Thank you, Brian. [02:28:05] Our next division is the facilities maintenance operating. [02:28:15] 119. [02:28:21] This division is the same as ground maintenance. They're three years old, and so some of these [02:28:27] things, we're trying to look at history and see where we're at with things. In this case, [02:28:34] this division is pretty much playing catch up. For many, many years, we had a lot of [02:28:41] different facilities that had fallen below the standard as far as with regular maintenance [02:28:47] and the upkeep. We're trying to take a look at all of that and play catch up right now. [02:28:55] When we look at the contractual services, you get a jump from 2538 to 48,000. We've [02:29:03] got increased productivity, but just a couple things here. At the halfway point, we were [02:29:11] at $22,668 with that increased work production from the two gentlemen that are assigned to [02:29:21] go out at the different facilities and take care of some of these items. What we ended [02:29:26] up doing, though, that doesn't reflect the total number. You can reduce that total number, [02:29:32] that total increase, by $10,200. If you look over at your line items, 3451, 3452, and 53, [02:29:42] those are contract services. This was done almost like we used to back in the day where [02:29:50] we had really detailed budgets that were great to identify items like this, but it really [02:29:55] took and tied your hands. An example would be in this case. [02:30:00] you might one year have a few AC units that go bad and you have to spend a lot [02:30:06] more money in that category versus plumbing. And so what we ended up doing [02:30:12] was eliminating those line items, taking that dollar amount, moving it down into [02:30:17] this account, and then we went ahead and made up the difference for the halfway [02:30:23] point of where we're at. Because we don't expect the maintenance to go down for [02:30:28] the next couple years, especially if we, you know, until we get caught up and we [02:30:33] know exactly where we're at to where we can start doing those proactive things [02:30:36] that we need to, identifying the different items and being able to budget [02:30:40] appropriately for them. Having two guys and a facility maintenance and then [02:30:45] transferring over your custodians, basically you ended up getting better [02:30:51] work production out of all of them because you were able to consolidate [02:30:54] them and be responsible for their schedule. If one custodian, say at [02:31:00] the library, had had what we would call, maybe he got some of his duties done or [02:31:06] we could assign him with the City Hall custodian and maybe they could end up [02:31:11] working together to be able to do those basic duties one day, finish in about [02:31:16] three hours, and then we take and send them over to somebody's office and they [02:31:20] paint. Basically what you're doing is you're using the people that you have [02:31:24] more smartly and more efficiently. So the contractual services, though, is one of [02:31:30] the side effects of not having the increased employees. So we thought it [02:31:36] would be a little bit more simpler if we combine those line items and make it a [02:31:39] little bit easier for us to utilize the funds wherever we needed to. [02:31:51] And basically the following line items, telephone and the maintenance to [02:31:57] building and grounds and the janitorial supplies, went up because we were we [02:32:03] looked at our halfway points of where we were at. [02:32:07] The capital purchase here is a $40,000 for a service body truck. The existing [02:32:25] truck that is in the division was a transfer from, I think it was an old [02:32:31] water truck that is barely limping around the city. It's a 2002, it's 15 years [02:32:38] old. This one has seen its better days. Is there any questions on this division? [02:33:01] This is the grounds maintenance division. This is page 123. We can see [02:33:23] where account 4311 electric city facilities went from 10, 9, 20 to 14 and [02:33:31] that can probably be associated to the increased special events directly [02:33:35] related to the use of the park, those types of things. As well as some, well no [02:33:46] that that's exactly what it is. Our fuel costs have gone up. This is the division [02:33:51] that we had added the two additional employees last year but we didn't [02:33:57] include the purchase of a truck or a lot of the things that was associated with [02:34:02] it because we weren't sure when the Sims Park project was going to be completed. [02:34:06] We figured we could get through everything and not request the purchase [02:34:10] of these types of items until we absolutely needed to. Then we have [02:34:16] janitorial supplies 5251, park activities again and then the 5341 line [02:34:24] item which is sod and seed. You can see it went that was that was the big [02:34:29] increase for this division. As you can see down on the bottom that we only [02:34:33] really went up 6.20% if you don't count the personnel services. So we [02:34:41] tried to reduce where we could to incorporate this but I just don't think [02:34:46] that there's any way we can get away from this if we're going to be utilizing [02:34:50] the park the way we do. The quote that we ended up getting is a [02:34:56] hard numbers quote and so I think it leads us to you know a discussion later [02:35:02] on down the road. How do we want to how do we want to approach these additional [02:35:07] costs for the direct activity of the the parks. Just in sod because I think [02:35:18] if we use if we use the park the same way and it looks like that we are you [02:35:25] know even if we wouldn't have done that that construction of the shelters we [02:35:29] were having a hard time bouncing back after Chasco. It was one event right [02:35:33] after the other and you know trying to get sod or grass to grow back it's it's [02:35:40] the only thing you can do is give it rest. You know Robert two questions. One [02:35:45] you skipped over almost a hundred percent or more increase in health [02:35:51] insurance up on line 2311 went from 37 to 79. I don't understand I know that the [02:36:00] 32-8 from part-time is going to be moved over. If that's and to jump down [02:36:06] to your sod and seed situation if that's the case then part of our overall cost [02:36:12] to the people that utilize we need to put that in our conversation from a week [02:36:18] ago Monday which people want rules and regulations and they want consistency so [02:36:24] if we're going to give them carte blanche and we're giving them a fee to [02:36:29] protect for damage and it's my understanding that those rental fees or [02:36:37] their their security deposits in a lot of cases are not being refunded for a [02:36:42] number of reasons then if we're going to incur twenty five thousand dollars then [02:36:47] we might as well on large events we might as well plug a line item that says [02:36:53] X amount of dollars more over than what you're paying for this security deposit [02:36:58] is for damage to the sod I mean I'm not telling them they got to take a hundred [02:37:04] percent of this but if I've got 15 events during the year and you take [02:37:10] $500 per event at least it covers half the cost for them utilizing whatever [02:37:16] they want to do on our part because I don't care what they're what they're [02:37:20] what they get approved at council I don't care what their site plan shows I [02:37:26] would imagine 50 or 60 percent over and above what we've approved in the site [02:37:33] sitting and all that they do something different when they show up they [02:37:38] leverage their relationship oh please let me do it or I'm so-and-so and I'm [02:37:43] gonna go scream at the city manager so let me do it you know or they roll they [02:37:50] roll boats and places are not supposed to or they put beer places where they're [02:37:56] not supposed to so if that's the case part of our overall cost to let them [02:38:00] have access to this fine establishment ought to be a line item for damage to [02:38:07] our our plants our sods because we're we're picking up the citizens of [02:38:13] Newport you're picking up that cost for all of their invited guests to raise [02:38:18] money that goes back to each one of these organizations so to me if we're [02:38:21] going to do some kind of rules and regulations then part of it is the cost [02:38:27] that you're going to be assessed for having access to our three million [02:38:32] dollar improvement correct and I don't think that it necessarily has to be a [02:38:36] large event because there are some other events that are smaller than say a [02:38:40] Chasco but when you start sending up vendors out around the sidewalk area and [02:38:47] you start getting those crowds of people that come with it they're they're not [02:38:51] going to stay on the sidewalk and I don't know if you noticed it but during [02:38:55] the year we're fighting just to keep grass from growing where the two [02:38:59] sidewalks connect with one another or if there's a long line with the food [02:39:04] vendors and people are going around them you can look and you can see exactly [02:39:07] what was happening what was occurring and so that happens with just about all [02:39:12] of the events when you're bringing that many people in there so a setup plus [02:39:21] teardown that's probably 80 or 85% of the sod that happened this year and then it [02:39:32] was sort of a pylon effect when you had the other things the grass just never [02:39:42] got a chance it was destroyed during Chasco but it never got our larger event [02:39:52] organizers are billed for damage to the park they do pay for it but I think the [02:39:59] point that you're trying to make is that we need a bigger remedy because we [02:40:03] are actually expending more money than we're collecting back and that's [02:40:07] certainly the case right yeah good point [02:40:20] also um you know attending conferences and you know especially Florida League [02:40:26] of Cities you know having that conversation with other cities and other [02:40:31] organizations that that do events and have parks and all of that are there any [02:40:36] other solutions that you know that we're not looking at I mean is there a you [02:40:41] know a different product or a different kind of grass or a different kind of [02:40:47] surface concrete you know for well no not concrete but answer your question to [02:40:56] the best of my knowledge there isn't I mean bahia grass is field grass and you [02:41:03] know you can tear that stuff up you start going to floor tam and some of the [02:41:07] other ones you're you're gaffing to coddle it to keep it to look nice and so [02:41:11] bahia is probably the most cheapest economical it's just one of those [02:41:17] costs that you're gonna that's associated with doing business so to [02:41:20] speak and I think it's going to be there I think this speaks to the discussion we [02:41:25] had last Monday night suggesting that and I think it was Councilman Phillips [02:41:31] that actually brought it up that we need to have proportionally more of the [02:41:36] events out on Railroad Square and some of the other spots that aren't in Sims [02:41:42] Park specifically because it gets some of the traffic out and the beauty of [02:41:46] using Railroad Square or Main Street or Graham Boulevard versus that's all [02:41:52] either asphalt or on the sidewalk side concrete and you're not going to have a [02:41:57] traffic problem with pedestrians killing the grass in those areas because there [02:42:04] isn't any I think though that we we heard from a community that came last [02:42:11] time I mean the fact that we have the beautiful park it just makes good sense [02:42:15] I mean even even what we as a city are doing with the you know the summer [02:42:19] concerts and the winter concerts or whatever it is I mean that the setting [02:42:22] is so germane to to the type of events that people are looking to do you know [02:42:27] come in and enjoy that beautiful view and the and the setting so I know I [02:42:34] think it was last year when I was talking to some of the vendors that have [02:42:38] product that that are whether it's hardy I'm not quite sure if that's the right [02:42:44] word you know I dare not suggest you know pretend grass but I I know that [02:42:49] there are other products that you know maybe we're just is it especially that [02:42:55] inner circle I think is the big area that that takes a beating as well and I [02:42:59] mean it's there's no going around it that's where people are gonna sit [02:43:03] because we built an amphitheater so it's just that simple you know so yeah but if [02:43:07] you look the solution is if you look it's been what two months now since we [02:43:13] put the sod in in there and we've had a number of small events that have [02:43:17] happened in there small and not so small Main Street blast was in there and yet [02:43:24] that area looks pretty good right now the rain the rain definitely helps but [02:43:33] the the problem is as I see it or though the the one-offs the the the Saturday [02:43:41] night concert in the park that that's just not going to have an adverse [02:43:46] effect on the grass because it has been a whole week to recover from a few hours [02:43:50] the problem that we get into and you know it more than any anything else it [02:43:56] is Chasco where you've basically got 11 12 days where you've got tents that are [02:44:05] put up there and you know it's getting no shade there's an enormous amount of [02:44:10] foot traffic on it and it kills the sod assuming that we want to have Chasco to [02:44:18] show up I think we just need to incorporate the fact that we're going to [02:44:22] have to replace a significant amount of sod at the end of that event it's just [02:44:27] you know and it's just the way it is it's short of astroturfing the whole [02:44:32] park and I think that's a horrible idea I don't see any other other option you [02:44:39] can't police the smoking and stuff and all that and that becomes a ask them to [02:44:44] go outside the circle now when they have the other ones but there's just you know [02:44:49] those those and then if we if we automatically start you know letting [02:44:54] people do special concerts on a moment's notice we just exacerbate our own issues [02:45:00] But you're absolutely right, I mean, you know, we just, we either need to know what that, [02:45:05] and at least we have the line item cost of what we're going to do now. [02:45:08] If we have to budget that, if that's a decision that we make as a council, that it's important [02:45:14] for us to have the Chasco Fiesta in Sims Park every year, then we need to one way or another [02:45:23] account for the fact that the grass has got to be replaced afterwards because there's [02:45:26] just no way that it's going to survive. [02:45:36] Just to address the health insurance concern, the way that we typically handle it at the [02:45:41] beginning of the budget process, which this year started in March, we do just ask everyone [02:45:46] if they expect to opt into the city's health insurance plan. [02:45:50] For this particular division, all full-time employees did expect to opt in, so that's [02:45:59] why the number is higher compared to last year. [02:46:02] But toward the end of the budget process, we will go back again and ask for an update [02:46:06] on that just to make sure that our number is as accurate as possible. [02:46:15] The capital section for this division is basically all, well it is all R&R funds. [02:46:40] At what point will we discuss page 125? [02:46:42] Will that be under CIP? [02:46:45] Will it be in conjunction with the CRA? [02:46:50] Obviously that page has a number of reserves and contingencies. [02:46:54] It also has some elements when it comes back to the CRA and debt service funding. [02:47:01] I'm just wanting to make sure how we're going to address that when we talk about Mr. Iazzoni's [02:47:06] CRA consultant report, all those kind of things, because this has some fairly sizable [02:47:14] dollars in it, and a lot of internal transfers also. [02:47:18] So I just want to know when that's going to be on the agenda. [02:47:22] Our plan is to discuss that item with you on August 22nd, but if there are specifics [02:47:29] that you'd like to cover now, we can do that. [02:47:31] Nope, not tonight. [02:47:32] We've got way too many other things. [02:47:34] I just wanted to make sure I knew when that element, because we've talked about a few [02:47:38] things. [02:47:39] So the 22nd works for me. [02:47:45] Our next division is the stormwater utility, 129. [02:47:55] Does this show the $400,000 rollover? [02:47:59] Was it $400,000 in this one, or was it in the streetlights? [02:48:05] Right at the bottom. [02:48:09] On page 129, the prior year fund balance, the last line item. [02:48:15] 129 is the rollover? [02:48:18] Yes. [02:48:19] In this division, or this utility, I know we talked about it when we were doing the [02:48:25] revenue sufficiency study. [02:48:28] A large portion of this with the capital portion, which we'll be talking about that on that [02:48:34] same day that Debbie just talked about, is partially funded with grant funding. [02:48:41] We understand to keep those rates the way they are, we need additional funds to help [02:48:45] perform that capital improvement program. [02:48:48] So we do a lot of cooperative funding, and then while we're doing that, we also will [02:48:54] take and do a rollover. [02:48:57] So a lot of times the money that you're seeing that you think is a large rollover is already [02:49:01] designated, like we talk about our CIP programs being five years. [02:49:08] This utility actually utilizes those five years, because it takes into account that. [02:49:15] And so what you see in this utility is the increase of cost for fuel. [02:49:23] But basically, Crystal, correct me if I'm wrong, it's the same budget that we did with [02:49:28] the sufficiency analysis that council had reviewed. [02:49:36] And the transfer to the general fund is just for personnel costs, or what is it, 9151? [02:49:56] Yes, that's the cost allocation for general administrative services, and that was also [02:50:02] the number included in the sufficiency study. [02:50:06] I'm sorry, that's 131. [02:50:09] I'm just, you know, that's $130,000, I'm just wondering how you divvy that up, or how that, [02:50:18] you know, I know part of, like the CRA and some of the other things, it was to oversee [02:50:24] other people outside of the utility that are engaged in operating the utility or the fund, [02:50:31] is that correct? [02:50:32] Correct. [02:50:33] Okay, all right. [02:50:44] The next fund is the street lighting fund. [02:50:49] Oh, I'm sorry, I didn't talk about the capital portion of the utility. [02:50:57] These are all, the 480 is a stormwater project that's included in the CIP, that was in your, [02:51:03] the utility study. [02:51:05] Your trucks and trailers and heavy equipment was all R&R. [02:51:09] And then we requested to purchase one piece of equipment, it was a $10,000 gravity feed [02:51:16] sandbag station, and I don't believe that this was in the report. [02:51:21] This basically, in a nutshell, is when we let everybody know we have sandbags, currently [02:51:27] they have to go out there with shovels. [02:51:29] If we have people, we'll help. [02:51:31] But there's a lot of elderly folks. [02:51:34] This way, this station can take four bags, they just put the bag underneath it, we just [02:51:40] have to have an equipment operator to fill up the hopper, and so that'll help them out. [02:51:47] Some of us are not old, but just don't wield that shovel so well. [02:51:52] That's good. [02:51:55] And so the next division is the street light fund. [02:51:59] That was the other division that we had performed a revenue sufficiency study that [02:52:06] council had reviewed. [02:52:08] We didn't change anything in there, other than what you had approved. [02:52:12] We have a reserve contingency for page 135, understanding what the contingency is for. [02:52:30] The year before, the amended was only 23, and you got 40. [02:52:36] Does this also include all the upgrades that we've talked about doing with all the dark [02:52:41] spots in the city and all that? [02:52:43] Yes, sir. [02:52:45] And the reserve here is basically R&R for capital purchases and things like that. [02:52:52] It was all included in the sufficiency study. [02:52:56] Based on the consultant, he suggested that we start reserving about $40,000 per year [02:53:01] for those items. [02:53:05] It takes into account the additional lights that we think we might install with our capital [02:53:09] projects as well. [02:53:24] 145? [02:53:26] Water and sewer revenue fund? [02:53:28] Is that where we're headed to next? [02:53:30] Correct. [02:53:32] Okay. [02:53:36] I figure capital improvement fund goes back to the CIP on the 22nd. [02:53:40] Is that right? [02:53:41] That's right. [02:53:42] That's what we had planned. [02:53:43] And the first division, 105, starts on 149. [02:53:50] I'm sorry, I didn't catch that. [02:53:54] The first division. [02:53:55] Water and sewer production? [02:53:56] That's revenue for 145. [02:53:59] I had questions with this, Robert, on the revenue fund side. [02:54:07] Obviously we see that our retail water, it's on 145 for us, and it's basically line item [02:54:13] 343-1. [02:54:19] It shows, obviously with our annual increase to our water production, I believe, that that [02:54:26] fund's going to be up close to $600,000 next year. [02:54:30] I see some other line items with New Port Richey and some others that are down a bit. [02:54:36] And then we have sewer retail sales. [02:54:38] I'm just trying to understand the cost element there. [02:54:44] And then we added some pilafs a couple of years ago. [02:54:49] It's not in this point. [02:54:50] It's at another point in the budget, but we'll talk about that later. [02:54:54] I'm just trying to make sure that the revenue overall costs, because we've had some questions [02:54:58] about how we charge for water and what the production sides are and those kinds of things. [02:55:04] I'm just trying to make sure that we're sensitive to those conversations. [02:55:24] Okay. [02:55:54] Okay. [02:56:24] Okay. [02:56:28] Okay. [02:56:45] Okay. [02:56:51] Okay. [02:57:04] Robert, I didn't include your updated number in this one and what's in the book, but I will [02:57:10] in the next proposed budget. [02:57:11] Okay. [02:57:14] Two of the utilities had tie-ins to our system, but they also contained wells, [02:57:22] and so they weren't purchasing water from us. [02:57:24] They were using us as a backup. [02:57:26] Since we purchased them, we've dismantled that plant and tied them into our system, [02:57:32] and that's the additional cost that we expect to incur because of that. [02:57:40] Is the debt service – oh, there it is. [02:57:45] Are we on 149 right now? [02:57:47] Yeah, that's the one that I was on. [02:57:55] And this division had no increase. [02:57:58] It was 0% before the raw water increase. [02:58:09] So our next division is the water and sewer and reclaimed water distribution. [02:58:18] Page 155. [02:58:23] Robert, can I just ask you a quick question? [02:58:25] So the conservation kits and materials, are those the low-flow things that the [02:58:38] City Hall gives out to people? [02:58:39] Yes, ma'am. [02:58:40] Shower nozzles and all those things? [02:58:41] Yes, ma'am. [02:58:42] How do we let people know about that? [02:58:44] We have those things on the website, I believe, and they go to Billing and Collections [02:58:49] and pick them up. [02:58:50] But we can definitely do some nixling and maybe a press release and do another push out there. [02:58:58] Yeah, people are just so thrilled about that and just couldn't believe it. [02:59:03] How do we do that? [02:59:05] Is it just us funding that? [02:59:09] When the funds are available through Tampa Bay Water, we jump on that. [02:59:13] Swift Mud offers a toilet rebate program that the city has currently that people utilize as well. [02:59:22] So any time we can get those things, we do. [02:59:24] But if not, we have money available to be able to purchase those. [02:59:28] We had a toilet go bad and took advantage of the Swift Mud deal. [02:59:34] It was great. [02:59:35] Thank you. [02:59:49] This division had an increase in traveling training. [02:59:53] That was the bestest. [02:59:54] And our water certifications that we need to get and state licenses. [03:00:00] that are all tied together, fuel increase, as well as some sod and seed. [03:00:06] But all in all, we were able to reduce it 1.90. [03:00:11] What's the 75,000 for professional service miscellaneous, 3199? [03:00:22] I'm on page 155, is that where we're at? [03:00:26] Yeah, that is the sub-underground engineering. [03:00:30] That's a program that we have that our company will go out in areas that typically, [03:00:36] you have older water lines that are very hard to locate or you can't locate them. [03:00:43] They'll come out with their specialty underground penetrating radar and stuff, [03:00:48] and we'll give you all the information that you need. [03:00:52] And then, of course, we put those in our GIS system for the guys to know where those lines are at. [03:00:58] And that also includes the sufficiency study that we're currently in. [03:01:04] And can you tell me what call candy service is? [03:01:07] I'm not getting, I didn't get mine for Christmas if that's what it was all about. [03:01:11] That's for residents or companies, people that are digging, you need to call before you dig. [03:01:17] And we're a member of that. [03:01:30] The capital in this division was all R&R. [03:01:47] It is substantial. [03:02:04] Page 163. [03:02:11] This is the construction services division, [03:02:17] and the only line item that we had was the fuel. [03:02:23] And that was a housekeeping issue that we had increased it and got the correct number last year, [03:02:30] and somehow we didn't get it in there. [03:02:37] The capital portion of this budget is just R&R funds for the existing fleet. [03:02:45] This is the division that oversees all the capital projects that we have in-house as well as out to bid. [03:02:52] Does that include all the take-home cars and stuff in there, too? [03:03:08] It includes everything that is required with this division. [03:03:14] This division, yes, it does. [03:03:22] Our next division that we have is reclaimed water production. [03:03:32] 167. [03:03:38] And of course the only increase that we had in this was the chemicals, [03:03:44] and that was directly related to the utility purchases. [03:03:50] And we had 20,000 for R&R. [03:04:06] Does this contemplate any expansion of the reclaimed system? [03:04:12] It does, and we'll talk about some of that in the CIP program. [03:04:19] The problem that we've had is reclaimed water, when you talk about the big three, [03:04:25] or the order of the three, it's typically sewer, water, and then reclaim. [03:04:31] And so what we have historically done in the past is either performed smaller projects [03:04:37] or we've associated those projects with SWFMUD cooperative funding. [03:04:44] We have a few of the reclaimed projects coming up in this year. [03:04:50] Although they're smaller, we still are moving forward with it, just at a smaller scale. [03:04:56] And we have, I know that you had talked about, Mayor, wanting a new mail-out list, [03:05:02] that it was a questionnaire and stuff. [03:05:09] And we're looking at some of the things where we can mail them out to the different neighborhoods [03:05:15] and see if we can get some kind of feedback on what the residents in certain neighborhoods would like to see. [03:05:21] Speaking for myself, and I suspect my fellow council members, [03:05:27] it chafes me a little bit to have to pay Pasco County to take reclaimed water off our hands [03:05:33] when we ought to be selling it to our own residents. [03:05:38] Not in every one. No, sir. [03:05:42] Again, that's pretty much the same as... [03:05:46] See, the problem that we had was our town is developed. [03:05:50] And that's a disadvantage when it comes to reclaim, because if you're in Pasco County, [03:05:56] where the development is expanding and it's all new development, [03:06:00] then your developers are putting in those lines and they're expanding the system as they build. [03:06:06] That's pretty expensive to start laying utility lines. [03:06:10] And so we've had to be very smart about it. [03:06:14] We've had to try to start with transmission lines first and then start branching out. [03:06:18] And so that is very expensive. [03:06:22] And with the cost of treating water and sewer and trying to keep your upgrades [03:06:26] to your lift stations and those large ticket items, [03:06:30] it doesn't leave a whole lot of money left for that. [03:06:35] When you look around the state and you look at a city our size [03:06:39] and you see what we've done with reclaimed water, we're a leader. [03:06:43] There's not a lot of towns that can say that they've got a system like we do. [03:06:59] So our next division is the Water Pollution Control Operating. [03:07:05] Thank you. [03:07:19] 171. [03:07:23] We had some increases to 4521 building and contents. [03:07:27] The insurance costs went up as well as 4522. [03:07:34] And then of course 5211 fuel went up. [03:07:38] And that increase is a little bit misleading. [03:07:42] I talked with Roger Goodwin, our plant manager, and he was explaining it to me a little more. [03:07:46] Depending on when we last fueled up [03:07:50] our emergency generators depends on if that cost fluctuates. [03:07:54] And we're in one of those years where he's expecting [03:07:58] to fill up more than he typically would. [03:08:03] I don't know the exact reason for that increase. [03:08:07] From our conversation I would expect that that number would decrease the following year. [03:08:11] It's offset by your chemicals being reduced by 19,000 miles. [03:08:15] Correct. [03:08:27] Capital in the division, 20,000 for R&R funds. [03:08:32] Those are those large ticket items that are attached to the [03:08:36] they're not structure, but they're attached to the structure. [03:08:40] We've got a [03:08:44] influent screen that's going to be proposed to be replaced. [03:08:48] We have some [03:08:52] R&R funds for the existing fleet. [03:08:56] And we have a pickup truck that we're requesting. [03:09:00] Page 177. [03:09:12] Do we have any questions? [03:09:20] It looks like everybody's going to opt in [03:09:24] to the health insurance program this year, at least that's what they're telling you. [03:09:29] Page 177, that's almost double. [03:09:33] So I'm sure it'll equate out. [03:09:37] But to opt in they also have to make a [03:09:41] don't they have a monthly participation [03:09:45] or monthly cost? [03:09:49] With that, and we saw only a 5% increase in our health insurance [03:09:53] or somewhere in the 5% range, with everybody opting in [03:09:57] do we expect our experience factor to be [03:10:01] impacted? [03:10:05] I would think it will be impacted to the negative. If everybody goes on [03:10:09] it, it resets a number of things. [03:10:13] So I just ought to be thinking ahead of that [03:10:17] for next year. If you get full opt in, even though you get [03:10:21] payments from people to opt in [03:10:25] their life experiences go into your [03:10:29] experience factors. So I'm just trying to anticipate what that [03:10:33] might. Because those costs, between that and what the federal government [03:10:37] is doing and everything else, that could be one of those hidden [03:10:41] I guess the best way to put it is a bullet in the chamber. [03:10:45] Because it could go from 5% this year to 25% [03:10:49] then we're out and back. It's just one of those things to be [03:10:53] I'd like a mid-year update once we get [03:10:57] by budget, come after the first of the year with all the dust settling [03:11:01] wherever, state, Washington or whatever [03:11:05] need to have that information shared [03:11:09] so it's not a budget, but it may impact some of your [03:11:13] reserve funds that you have later on. [03:11:17] Like I said, if everybody opts in we're going to have [03:11:21] some experience level increases. [03:11:25] Those are hard dollars, we don't get a chance to negotiate many of those. [03:11:37] The next division that we are [03:11:41] going to talk about is Division 113, it's sewer collections [03:11:45] and we need to make some adjustments [03:11:49] on the next draft that you have. [03:11:53] We're requesting the utility section leader [03:11:57] position. They did get it, okay, I'm sorry. [03:12:01] Utility section leader position, the employees [03:12:05] stay the same. That was a position that we had [03:12:09] and the gentleman retired years ago. We did some restructuring [03:12:13] and tried to make everything work out [03:12:17] as best as we could. Once we started to incorporate [03:12:21] the other three divisions that we did [03:12:25] a couple years ago, we expanded the duties of the utility [03:12:29] manager and so what we are [03:12:33] proposing to do is to bring back the section leader position [03:12:37] so that we can maintain that span of control with the six employees. [03:12:41] Right now the utility manager is having a difficult time [03:12:45] getting out there and overseeing them out in the field. [03:12:49] We've had to utilize a lot of the water section leader's time [03:12:53] which takes away from his division and this is the only [03:12:57] division that doesn't have a field supervisor overseeing the men. [03:13:01] What we would end up doing [03:13:05] is taking that utility [03:13:09] mechanic two position, putting that to a utility maintenance [03:13:13] worker or utility technician and then [03:13:17] opening the section leader to oversee that division. [03:13:21] The 4621 [03:13:25] maintenance equipment, 9,000 to 14,000. [03:13:29] We are hoping to finish the SCADA system upgrades [03:13:33] that you all are familiar with. [03:13:37] We came to you a few years back. Right now the guys are [03:13:41] taking and purchasing the materials and [03:13:45] installing those and upgrading the lift stations in house as they go along. [03:13:49] We would expect that this number would revert back to [03:13:53] where it was the following year. [03:14:01] The sewer capital, we've got [03:14:05] 6,399. That's the purchase of two lift station panels [03:14:09] and the 6413 [03:14:13] data processing equipment. [03:14:17] We're requesting a laptop. The large ticket [03:14:21] item that we have here is the 6415 [03:14:25] trucks and trailers. We have [03:14:29] $100,000 for a new sewer vac truck. [03:14:33] The existing one that we have actually gets utilized [03:14:37] by the sewer collections division as well as [03:14:41] the storm water utility on a regular basis and then of course [03:14:45] the street division and whatever other divisions might need to use it. [03:14:49] It gets a lot of use. [03:14:53] We were planning on or proposing to treat [03:14:57] this piece of equipment. It's a half a million. [03:15:00] piece of equipment. So we were trying to do what we had done in the past with our stormwater [03:15:06] utility sweeper to where we didn't have to take that initial hit and we could take and [03:15:12] do a purchase lease agreement and within five years have the truck purchased. The additional [03:15:21] vehicles that we have are requesting are the utility service vehicle and then we have R&R [03:15:29] for the existing divisional fleet, heavy equipment, R&R funds, communications equipment is part [03:15:39] of that SCADA project that we talked about and then the special purpose equipment is [03:15:46] for the sewer lateral push camera to where we can get in. That's part of the, first of [03:15:53] all it serves several purposes. It does our smoke testing to where we can go in and see [03:15:59] where we're at inside the lines. It does the blockages when we get those types of complaints [03:16:06] and then it also serves a purpose as far as our lining project that we do every year on [03:16:11] an annual basis. Our guys get in and take and will assess the conditions of the existing [03:16:19] clay lines that are in the ground and prioritize which ones have to be upgraded. [03:16:28] This all comes through the water and sewer revenue, on the water and sewer revenue side [03:16:33] not on city operational side, correct? Correct, yes sir. Before we go to final budget or we [03:16:42] go to final decision which is a month out, can you just give us a one page that tells [03:16:48] us what our R&R category, I don't want the categories, just the total. How much we're [03:16:56] putting in R&R in each one of these funds because obviously if we didn't do R&R there [03:17:03] could be a reduction in overall cost and or reduction in the ad valorem and the millage [03:17:12] rate. Being cost effective there, but I look on this next page and I see, what's it? [03:17:21] Water and sewer R&R fund next year is about $708,000 on page 181. That being the case, [03:17:35] I'm just trying to understand and then obviously, is there a corresponding interest on that [03:17:43] money somewhere that goes back into the general fund budget? Because if I got a couple million [03:17:48] dollars sitting in the bank, I would imagine it would be in some kind of a fund that would [03:17:53] be with an interest bearing some kind of an account. I'm not sure that I saw a line like [03:18:00] that on our revenue, so I'm just trying to understand if we didn't do that, what your [03:18:04] overall cost would be and as we've talked about before, ad valorem and then also what [03:18:12] comes into play is your debt borrowing side. So those are two or three things. [03:18:18] And again, I'm not really sure what the total is of the R&R that we do have in there because [03:18:34] I do know that for a few years, it was eliminated. [03:18:39] So the seven on page 181, and this is just an example, the transfer to the water and [03:18:48] sewer R&R fund that is budgeted, the $708,000, that is the total of all of the R&R you've [03:18:55] seen in the water and sewer. [03:18:57] That's what I thought. I just wanted to make sure. And I'm not critical of that. I mean, [03:19:01] the R&R is important because you were just told it's got a half million dollar vacuum [03:19:07] truck. It's used by four or five different departments. I understand that in the allocation. [03:19:13] It's just that when you put that with two or three other things, you've got two or three [03:19:20] million dollars and we also have designated reserve money. So there's money there. It's [03:19:28] just taking it on an annual basis. [03:19:35] Our last division is the fleet garage. [03:19:52] Page two. The revenue starts on page 201 and the expenses are on 202. [03:20:12] So we've gone up on the following line items. Paint and body work went from 8 to 10. We've [03:20:22] created a new line item for paint and body and called out PD and put 5,000 in there. [03:20:32] It's a new line item because of the police department cars. You can imagine, you know, [03:20:38] nobody's fault except for the criminal. The vehicles get a lot of damage. They even get [03:20:44] damage when they're parked and somebody decides to key them. And so you've got to take care [03:20:49] of those things. And what it has done in the past is it's kind of utilized most of those [03:20:56] funds and hasn't left a lot for the other divisions. So this is a way that we feel like [03:21:05] we can correct that and get a true reflection of exactly what's going on. [03:21:11] The auto repair and testing went from 36 to 40. The fire trucks, they're getting older [03:21:20] and you just, you know, not everybody can work on them. They're expensive piece of equipment [03:21:27] to have to diagnose. And so that's the reason for that line item going up. [03:21:33] Are they still shipping them out to Bradenton to get fixed? [03:21:38] We will if we have to, whoever's certified. And if they're dead in the water, a lot of [03:21:45] times we have to have the people come up. [03:21:48] That goes back to my comment when the chief was presenting if there was options of a different [03:21:54] kind of vehicle to use instead of running the massive fire truck 1,400 times up and [03:22:00] down Main Street to all the calls that we have to make on 19 and across. But I was told [03:22:06] always and never and that there wasn't. I just can't believe in this day and time that [03:22:14] we can't do some response elements because you've just indicated again that we take the [03:22:21] useful life of a fire truck that we would program out for eight years and because of [03:22:27] all of those calls, it might be five. And when it hits your budget, it's pretty damaging. [03:22:34] So we've been pretty cost effective, plus we've been pretty innovative about looking [03:22:40] at many different things on a number of different things and through the city. So just trying [03:22:46] to find a way because when they start to break down, it's pretty much like a 60-year-old [03:22:56] body. The shoulder goes, the knee goes, the ankle goes, and not just on one side. So I'm [03:23:05] just trying to figure out a way to extend that useful life because when those things [03:23:10] show up, it's commas and zeros that really come back to the bottom. [03:23:18] We had an additional fax line installed that increased it $150. [03:23:23] It's fax? [03:23:24] I can't believe it. [03:23:25] Are you kidding me? [03:23:26] They sure do. [03:23:27] Wow. [03:23:28] They sure do. [03:23:29] Brian, where's that voice over IP that you can scan and go, brother? I mean ... [03:23:40] You can do it. [03:23:41] They've got it. [03:23:42] I'm not saying that your technicians aren't up to speed, but the last time I saw a fax, [03:23:49] I'm just ... [03:23:50] I'm like, oh my God. [03:23:51] You know, I'll tell you something funny. We do the ... [03:23:58] Where's the training wheels? I can't get off my trike. [03:24:01] We do the backflow preventer inspections that Barrett sends the notices out to the businesses [03:24:08] and they get in touch with a plumber to go ahead and do them. Well, just about 90% of [03:24:12] those reports come back. They're not in email form. They're all faxes. [03:24:18] It's just hard to manage that paper. I mean, you know, you've got document login and if [03:24:24] somebody loses the paper, then you've got to ... I'm just, like I said, I'm just amazed [03:24:29] at this day and age that we've got a fax situation. [03:24:32] Auto parts, that went up. We're just repairing vehicles. We took a look at the mid-year number [03:24:41] and the fleet has gotten larger, so we would expect that that line item would go up as [03:24:45] well. And then our operating supplies are directly associated with the previous line [03:24:51] item. [03:24:52] We're buying an HHR wagon again? [03:25:04] No, I don't think so. [03:25:07] Says on the R&R. [03:25:08] Oh, that's ... We need to ... We'll eliminate that, but that's R&R for the vehicle. [03:25:14] I know the manager had to drive it for like two or three months when she first got here. [03:25:18] She was making a fashion statement running around the city in her HHR. [03:25:24] We have got 15,000 for R&R funds for the existing fleet. We are requesting to purchase a bandsaw [03:25:34] with a stand, a brake and roller machine, and then a plasma color. [03:25:49] That concludes my report. [03:26:00] I'm here until we get done. I'm not pushing anything around. Let's rock and roll. [03:26:06] Mario, you're up. [03:26:08] Oh, man. I thought that was just the library. [03:26:22] The budget schedule next begins on page 91. [03:26:30] 81. [03:26:38] 89. [03:26:40] Yeah, I was just starting with the numbers. [03:26:42] Right. [03:26:44] Not to rush you. [03:26:48] It's the same as last year. Next. [03:26:50] It's very similar to last year. [03:26:56] I think, you know, obviously economic development is a two-part budget where you start with [03:27:02] where we are within the city and then the CRA, which we'll cover in detail. [03:27:08] I just really want to focus on the fiscal year 18 initiatives. [03:27:14] There's four points there. [03:27:16] Identify and develop solutions to stabilize property values with high taxable values. [03:27:22] Council brings forth a question as to why haven't our Avalon values have gone up [03:27:28] as compared to, say, what you see in Hillsborough County, other parts of the county. [03:27:34] And I started looking at this a while back, and it turns out that a lot of the property values [03:27:40] specifically on your Highway 19 card just kind of cancel out the gains that you're making [03:27:46] in other places in the city. [03:27:48] A good example would be downtown where you look at nine properties where the property values [03:27:52] have gone up equal to the rate of inflation. However, you take one property on Highway 19 [03:27:58] where the taxable value went from $3.3 million down to $200,000, and it kind of kills that. [03:28:05] So there's a systemic issue in terms of the fact that there is growth within the city, [03:28:11] but there are also areas of significant challenges in the city. [03:28:15] And that's an area that I want to focus on going forward in time, [03:28:19] are these key properties that generate significant revenues for the city [03:28:23] when they come back on board. [03:28:27] The second component is pursue relationship with real estate, [03:28:31] investors, franchises to seek demand-driven opportunities. [03:28:35] Pasco County, there's a lot of growth going on inside this county. [03:28:39] And I think that this is an area of opportunity where I've relied upon [03:28:43] relationships that I've developed with people, where there's one point of contact [03:28:47] with the individual. I think that economic development needs to be a lot more proactive [03:28:51] and aggressive in pursuing these individuals on a one-on-one basis. [03:28:56] I just think it's really important that when I meet with somebody in the room individually, [03:29:02] I think that we have a lot more success in moving projects forward. [03:29:06] And a lot of times these projects take a considerable amount of time to bring on board. [03:29:10] I think a classic example, the city manager needed a cell phone number [03:29:14] of a property owner on 19, and I was able to turn that around relatively quickly [03:29:20] to solve a problem that she was dealing with. [03:29:24] Those relationships are absolutely critical, and these are individuals that have [03:29:28] a lot of investment in the city. And so I think that [03:29:32] those individual relationships are really important. [03:29:36] And there is a demand out there, [03:29:40] as you can see in Whiskey Joe's, [03:29:44] where they've developed up there, New Port Richey's Culver's. [03:29:48] We don't see that capital investment coming here. [03:29:52] We do have quite a number of discussions. We've got quite a number of people that are interested in that. [03:29:56] So I think that the high taxable value property is as good as it gets. [03:30:00] or an emphasis in terms of going forward with the amount of apartments that can occur. [03:30:05] Developing Economic Development Committee, again the focus on Highway 19, [03:30:09] if you look at quite a number of properties you see a decline in avalorum values [03:30:13] and I think that it's an area that needs serious attention. [03:30:19] Does that come back because we don't target our main intersections? [03:30:24] Like Main and 19, Gulf Drive and 19, they're all totally underutilized [03:30:30] and obviously the reason you've got Culver's and all that is because you've got Wal-Mart [03:30:34] up on the other corner that's been driving that growth. [03:30:37] So we haven't seen any substantial redevelopment of our corners on our major streets. [03:30:44] Absolutely correct. [03:30:45] One of the things we looked at was the Rivergate District and the fact that that's south [03:30:50] of that main street and that's a large assembly of land, but we need to be thinking about that [03:30:55] in relation to the intersection in itself and how we can take that whole corner and evolve it. [03:31:01] The same thing down at Marine Parkway. [03:31:03] Traffic counts are almost the same. [03:31:05] It gets a little better at Ridge only because you're taking the left or right to get onto Ridge, [03:31:11] mainly the left to go up to Ridge, but really your traffic counts are pretty stable along those. [03:31:18] It's just finding the size of developments and then of course if Mr. Gillis starts to redevelop the Kmart [03:31:27] whenever their lease rolls out and he starts to do that, that'll be a major impact. [03:31:34] Yeah, I think, you know, we have really great relations with the individuals. [03:31:41] I counted seven projects that we're working on right now that will be significant to the city. [03:31:49] You know, and some of them we're a year and a half into and we're talking to people all the time [03:31:54] that are very interested in coming to the city and developing in a variety of different ways. [03:31:58] And I think that in terms of the compensation that occurs here, I think that that's the value [03:32:07] that this position brings to the city with the team of people that are here, [03:32:10] is that where somebody might contact somebody in the city, it's like get a hold of Mario. [03:32:16] And they might have a specific challenge. [03:32:18] We're able to turn that challenge around in just a couple of hours and fix certain situations [03:32:23] where they've just would have walked away. [03:32:26] And the last component there is I think that I need to be a little bit more aggressive in terms of there's a lot [03:32:33] of networking events that go on that are quite extensive. [03:32:35] And having built relationships, I don't think you should pull back on those events. [03:32:41] I think I need to be a little bit more active with those. [03:32:43] Mr. Freelander calls me at least once a week on a question or an issue. [03:32:47] So I think the role of economic development is to basically work with individuals [03:32:54] that show a strong interest in the city in a variety of ways, [03:32:57] whether it's small business or large businesses. [03:33:00] And to help them with the city processes that all cities have in terms of going along. [03:33:05] Your new business owners that are new to being involved in business, you know, [03:33:11] they need to develop a little bit better understanding of some of the compliance requirements [03:33:15] that are necessary and need to be educated on that. [03:33:17] And so, you know, I'm the point person for that. [03:33:21] And I think it's where a classic example is even last week we had somebody very interested [03:33:29] in two businesses that are very interested in coming to town that are established businesses. [03:33:32] And as opposed to we're looking at startups, these individuals are looking [03:33:36] to take an existing business and bring it to downtown [03:33:39] because they like what's happening in downtown. [03:33:41] And the corner of Grand and Main, that property is a property we want to bring alive. [03:33:45] And we had somebody very interested in that. [03:33:47] And within six hours, we had that meeting occur between the two individuals. [03:33:52] The end result wasn't a good end result, but I think the city manager learned an awful lot [03:33:57] about the needs of that property and where that property is going. [03:34:00] And so, you know, a lot of things economic development does is [03:34:04] that we nurture relationships and, you know, I'll get a call at 6.30 at night from somebody [03:34:09] over at HCA and says, I've got something hung up. [03:34:12] I need it turned around right away. [03:34:13] And we're able to solve their problem. [03:34:14] So it's part of that good customer service component also. [03:34:19] So essentially, there's not much to the budget except the fact [03:34:22] that I have an administrative assistant. [03:34:25] And I think we're going to go out to a conference in Fort Lauderdale here to try [03:34:30] to pursue some additional contacts because I think that there's a real opportunity here [03:34:35] now that the market's come around, specific in the area of franchisors. [03:34:40] And I even think that Highway 19 is ripe for some new hotel development also. [03:34:47] The only other thing from your side, Mario, [03:34:50] is I'd like a little stronger relationship with the board of directors. [03:34:54] That's true. [03:34:55] They have to tell the story. [03:34:57] And if they're not telling the story, then, you know, and they need [03:35:01] to be your surrogate ambassadors because they all have some things. [03:35:06] So however we do, I know Judy's talked about doing a welcoming package or whatever, [03:35:11] but just the ability to have them, I guess, speak off of the same script [03:35:19] and understand what those are because they're out there talking to homeowners [03:35:24] that are coming in that have businesses. [03:35:27] So that bridging with that, I think, would be an added plus to the overall approach [03:35:36] that you want to take next year. [03:35:37] Absolutely. [03:35:42] Thank you very much. [03:35:44] Crystal, you're up. [03:35:45] All right. [03:35:53] The budgets for my department begin on page 33. [03:36:01] There has not been much change in the two budgets that are being proposed tonight [03:36:08] compared to last year. [03:36:10] I'll start with the accounting and budgeting division. [03:36:13] Total personnel services increased by approximately $7,900 compared [03:36:21] to last year's budget, which is explained by the previous year's COLA increases, [03:36:30] a slight increase in the FRS, the employer contributions toward FRS, [03:36:36] and slight increases in health insurance. [03:36:40] In the operating category, there was an overall $7,700 increase [03:36:47] compared to last year's budget, which is mainly due to additional funds being [03:36:53] requested in 3199 to conduct a departmental study to evaluate any improvements [03:37:02] or efficiencies that could possibly be found. [03:37:05] That was actually budgeted for fiscal year 17, but we've deferred it to take [03:37:13] place in fiscal year 18. [03:37:16] That was in your rollover money that you showed other places. [03:37:20] It's included in the rollover? [03:37:23] We don't typically rollover operating expenses, just capital. [03:37:29] So it's just rebudgeted for this year. [03:37:31] In capital expenditures, an additional $4,000 is being requested to purchase [03:37:38] two desktop computers for myself and the assistant finance director. [03:37:45] Now that we have gone live with Tyler, at least the financial module, [03:37:50] and we're still working using SunGuard, we need an upgraded computer system [03:37:58] that will allow us to manage the two, particularly for myself and the assistant [03:38:03] finance director, since we work with the most modules in both systems. [03:38:07] That's all I have for this budget. [03:38:11] It was pretty straightforward, not many new additions. [03:38:17] Next is billing and collections on page 37. [03:38:21] And I'll, again, begin with personnel services. [03:38:24] Overall, there was an increase of about $6,900, and that's due to the same [03:38:28] reasons as accounting and budgeting, just previous year, COLA increases, [03:38:34] slight increase in the city's contributions to retirement and health insurance. [03:38:41] In the operating expenses, there was an additional $3,000 that was [03:38:48] increased. [03:38:49] In the operating section, there's actually an overall decrease compared [03:38:54] to last year's budget of about $6,000, and that's due to line item 3199, [03:39:01] professional services. [03:39:02] There's a decrease of about $2,500 there, which basically, in previous years, [03:39:10] we've utilized consultants to help with the meter conversion and some of the [03:39:17] the meter data, converting that into just converting that and then also [03:39:24] getting information ready for Tyler. [03:39:26] So this upcoming year, we expect a decrease or just a reduction in utilizing [03:39:32] those consultants for those projects. [03:39:38] The next line item, debt recovery, also has a reduction. [03:39:42] In previous years, years ago, the city actually prepaid to utilize a company [03:39:50] for debt recovery services. [03:39:53] We've exhausted that prepaid amount, and in fiscal year 17, purchased some [03:39:58] more of their services. [03:40:00] But as we clean up our outstanding AR balances, particularly in water and [03:40:05] sewer, as we clean those up, the less we will need to use this outside [03:40:11] company, and that's being reflected in fiscal year 18. [03:40:16] And finally, in capital expenditures, we do have $6,000 budgeted, and that is [03:40:23] actually R&R to begin reserving funds for our meter reader truck. [03:40:32] It's reached its tail end, and so we're budgeting to purchase a new one in [03:40:39] three years. [03:40:40] We're still reading meters. [03:40:42] I thought the majority of them were electronic. [03:40:46] They are. [03:40:47] And I refer to it as meter reader truck, but we do have some meters that we do [03:40:51] have to still read, but it's also for water shutoffs and shut-ons. [03:40:55] Very good. [03:40:56] Okay. [03:41:01] And that's all I have. [03:41:02] The last, if you turn to page 41, there's also the purchasing and warehouse [03:41:06] division, but that was dissolved last fiscal year, or this fiscal year, so [03:41:12] there's no proposed budget. [03:41:14] And that concludes finance department. [03:41:18] All right, Andy, you're up. [03:41:21] Yeah, Andy, you can tell everybody how you came from Zephyr Hills, and we [03:41:24] made you wait to be the last one on the docket. [03:41:27] So we appreciate your patience. [03:41:31] And so there is also an insert for that. [03:41:40] The new one that you gave us? [03:41:40] Mm-hmm. [03:41:42] What page are we on, Kristen? [03:41:44] It's 45. [03:41:47] How about the insert? [03:41:48] She gave you a new cover page. [03:41:53] So this is replacing 45. [03:41:54] Thank you. [03:41:55] The library is a welcoming and dynamic place where all of its citizens can find [03:42:02] inspiration, ideas, and information to reach their full potential. [03:42:08] While the library can mean different things to different people, it always adds [03:42:12] to the community's quality of life. [03:42:15] While there are some changes in this year's budget, they reflect savings in the [03:42:22] elimination of duplicated services and some expenditures that will provide more [03:42:28] service to the community. [03:42:32] That being said, I want to start with the personnel services. [03:42:40] We will be eliminating one temporary aid position, and we will not be replacing [03:42:48] the assistant director position. [03:42:50] Rather, we will utilize the dedicated and knowledgeable staff on hand, and this will [03:42:58] include a title change and pay increases for librarian staff to reflect their added [03:43:05] responsibilities. [03:43:10] This will also add one part-time librarian and one part-time informational assistant [03:43:19] two, which will specialize in marketing. [03:43:25] Those two positions will include some special projects. [03:43:36] The people in these positions will also be cross-trained, and this will allow the library [03:43:41] to extend hours on Fridays and Saturdays, starting in October. [03:43:49] About how many hours? [03:43:51] I'm sorry, Judy. [03:43:52] Same thought. [03:43:54] We're jumping all over each other because we stayed. [03:43:58] We're open on Friday and Saturday from 10 to 2, and so we'll at least be able to stay [03:44:05] open from 10 until 5, and my goal is hopefully 10 to 6, but we're still looking at that [03:44:13] schedule right now. [03:44:19] Decent Saturday hours. [03:44:28] Well, I think when we were growing up here, it had a really neat little [03:44:48] corner that you could sit quietly in the corner without, but excuse me, I date ourselves. [03:44:57] Both of us, yes. [03:45:00] We won't talk about where that library was. [03:45:03] We know Fred and Barney used to go up and down with their stone wheel cars on Main Street. [03:45:10] Our next changes will be in the operating budget, and I'll start with 3428, which is [03:45:22] the Internet Reference Service. [03:45:25] You'll see a decrease of $3,280. [03:45:29] We're cutting some databases, the ERSI, which is a topographical database, Ms. Humblebee's [03:45:38] Academy, and some of the Baker and Taylor e-books. [03:45:43] The e-books provided by Baker and Taylor are also provided via other databases, so that [03:45:51] was a duplication in services. [03:45:54] We've also added World Book and Pronunciator, and World Book has e-books included in that [03:46:00] database. [03:46:01] You're going to explain to the youth of today that though they can text with using all kind [03:46:07] of different acronyms, that that really isn't proper English or language art skills. [03:46:17] When I get text from my 35-year-old and I have to decipher it, then I'm sure there's [03:46:23] going to be an emoji one here somewhere in your overall offering at some point, because [03:46:28] they're doing movies about it now, so I'm assuming ... Yeah, yeah. [03:46:33] We'll look at adding that in the future. [03:46:40] Be the first community in Florida to do that. [03:46:42] We need another thing to put in our bonnet. [03:46:47] Next up is 3499 with Contractual Services, actually, I misspoke. [03:46:53] It's 3428 Contractual Services. [03:46:59] There's a decrease of $4,240. [03:47:05] We're eliminating Formstack Surveys, MUBI Specialty Movies, it's Licensing for Specialty [03:47:12] Movies, Streaming Programs, and the TBLC Cataloging Services. [03:47:18] That was a duplicated service. [03:47:21] So the Formstack and MUBI Specialty Movies, we didn't have a lot of usage in that. [03:47:28] We didn't see a lot of people taking advantage of that. [03:47:32] Really late, and all those acronyms really do have a tendency to match. [03:47:37] So we trust your judgment about some of those, and if there's going to be a test after this, [03:47:42] I'm not sure. [03:47:43] I'm glad I'm not the only one who's glazing over at the acronyms here. [03:47:46] All right, I'll speed ahead then. [03:47:49] 4142 Burglar Alarms, the cost went up $200, just a regular increase. [03:47:56] 4211 Postage went down $8,500, and that's because a portion of the newsletter costs [03:48:05] no longer come out of this line item. [03:48:08] It comes out of another department's budget. [03:48:11] 4419 Rental Equipment and Software, there's an increase of $1,000. [03:48:18] That was because a lease for the 30 computers, the yearly fee, it just was not included the [03:48:26] year before, so now we're including it. [03:48:30] 4621 Maintenance and Repairs, it went up $1,500. [03:48:35] The increase in contracts with 3M and Innovative, which is our operating system with Sierra. [03:48:41] 4799 Printing and Binding Miscellaneous, it went down $11,000. [03:48:47] It had been part of the library's annual plan of service this past year to do more [03:48:54] with marketing and promotions and print brochures, that type of thing, but that was unrealized, [03:49:03] I think just because of the staffing challenges or changes that happened. [03:49:08] 5293, that's just the library's state aid grant that we received from the state. [03:49:15] That can change from year to year. [03:49:17] It really depends on what comes down from the federal government and goes to the Division [03:49:25] of Museum and Library Services. [03:49:28] Next up is 5298 Operational Supplies. [03:49:33] This is actually a grant provided by SNAP EBT, includes FNUP and FMSSG, which is a state [03:49:45] and federal grant that allows us to have EBT for Tasty Tuesdays here at the library. [03:49:55] The next change is 5411, it's a small increase with dues and memberships. [03:50:02] These are just increases with having the professional dues that the library is involved with, like [03:50:10] for FLA and PLA and ALSC and those type of organizations. [03:50:18] 6612, which is also, I believe, under capital, is the library materials. [03:50:27] There is a decrease of $4,000. [03:50:31] The library is scaling back on some of our print resources. [03:50:36] It's always challenging to make any sort of decrease in resources, especially collection. [03:50:45] We're canceling some of the more expensive reference materials because those are provided [03:50:51] on some of our databases that we subscribe to, so it's a duplication of services. [03:50:58] Also, we plan to eliminate some of our orders of professional development books specifically [03:51:07] related to libraries. [03:51:09] Some of those materials are available through the state library, and we can reserve those [03:51:15] that way if staff want to read them, and those are very costly. [03:51:20] I have two questions. [03:51:23] I'm trying to find in the budget. [03:51:27] Obviously, over the last couple of years, the library was doing some Thursday night [03:51:31] concert series elements, and I'm just trying to, it had nothing to do with your tenure [03:51:39] so far, but it was something that was there, and I'm just trying to understand where the [03:51:44] cost allocation was for those. [03:51:47] I believe it was under $52,000, either $93,000 or $96,000 for a miscellaneous $96,000 program [03:51:57] cost. [03:51:59] Actually, some of the better little things that were happening down at the park. [03:52:07] Yeah, they were nice. [03:52:08] It's just that it needs to be cooperatively commingled with what the rec center is doing, [03:52:16] the overall park. [03:52:17] I mean, it was really nice for them to use the other amphitheater at the city down by [03:52:23] the Saracen overlook and all that. [03:52:26] The only other thing that I'd like to have staff and the manager look at, and I mentioned [03:52:35] it to them in my meeting that I had with them last week, I really would like, at least twice [03:52:43] in this next year, to include some kind of an overall shut down, Saturday, Sunday cleaning [03:52:53] in the library. [03:52:55] We have such a, we invite so many people to use our library, and the county's expanded [03:53:01] their hours, but with the prevalence of the age of the building, I want to make sure that [03:53:10] at least twice a year, you close it down, and you bring in a professional group that [03:53:18] cleans that, cleans your duct systems, goes through all that, not something that's taken [03:53:23] on from a city perspective, because we do have such a high invited community here. [03:53:31] I want to make sure, both now and in the future, that we address anything in that building, [03:53:39] because you have books, I don't know about you, but my books at home gather dust. [03:53:44] They have a whole series of things, and I just want to be overly cautious, especially [03:53:51] in this day and time, with cleanliness, and just a whole series of things with that. [03:53:59] If it's overkill, or if it's overdone, I'm at least wanting to know what that would be [03:54:04] twice a year, because as I said, we are open to the public, and we provide a great deal [03:54:11] of service to a cross-section of our society that comes for all of our events, and I'm [03:54:21] just wanting to make sure that we have the right environment, is the best way I can put it. [03:54:30] I'm thrilled to hear we've still got money in the budget for the band books concerts, [03:54:33] and I'm really excited about the extra hours, having the library open, that's tremendous. [03:54:38] One thing I would ask, for next year's budget season, if we can get Andy scheduled a little [03:54:44] bit early, because by 10 o'clock at night, all these acronyms would just really kill her. [03:54:50] She'll be certainly well. [03:54:54] If there's nothing else, Councilwoman, anything? [03:54:57] No, I'm delighted to be having lunch with Andy on Friday. [03:55:01] Very good, in that case, I'll entertain a motion we get out of here. [03:55:04] Move to adjourn. [03:55:05] Thank you.

   This text was generated automatically from the meeting video. It is not a verbatim or official record. For exact wording, consult the video or the city clerk.

3. 3Adjournment