On the agenda

1. 1Call to Order – Roll Call▶ 0:00
2. 2

   Pledge of Allegiance

   Pledge of Allegiance and moment of silence in honor of servicemen and women.

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   [00:00:12] Thank you. [00:00:13] I ask everybody to please stand, join me in the Pledge of Allegiance and remain standing [00:00:16] for a moment of silence in honor of our servicemen and women at home and abroad. [00:00:21] I pledge allegiance to the flag of the United States of America and to the Republic for [00:00:27] which it stands, one nation, under God, indivisible, with liberty and justice for all.

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3. 3

   Moment of Silence

   Procedural moment of silence observed at the start of the meeting.

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   [00:00:37] Thank you. [00:00:38] You may be seated.

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4. 4

   Approval of July 5, 2022 Regular Meeting Minutes

   approved

   Council approved the minutes from the July 5, 2022 regular meeting.

   • motion:Approve the July 5, 2022 regular meeting minutes. (passed)

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   [00:00:42] Next item is the approval of the July 5th regular meeting minutes. [00:00:45] Move for approval. [00:00:47] I'll second. [00:00:49] I wasn't there. [00:00:52] Thank you. [00:00:53] Any discussion? [00:00:55] Seeing none, all those in favor, please signify by saying aye. [00:00:58] Aye. [00:00:59] Opposed, like sign. [00:01:01] Motion passes.

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5. 5

   Presentation to Name the Alley Contest Winner

   The City Manager and Mayor presented Diane Klein as the winner of the contest to name the city's nine alleys. Klein, a member of the inaugural Citizens Academy class, submitted the winning Florida flora and fauna theme, and received a Publix gift card and a street sign. The nine alleys will be named Orange, Manatee, Sawgrass, Panther, Mockingbird, Alligator, Porpoise, Bass, and Sable Palm.

   🏢Publix👤Diane Klein#Alley names: Orange, Manatee, Sawgrass, Panther, Mockingbird, Alligator, Porpoise, Bass, Sable Palm#Citizens Academy#Name the Alley Contest

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   [00:01:02] Next, we have a presentation on the name of the alley contest. [00:01:04] We do, Mr. Mayor. [00:01:06] It's a very exciting moment for us and of course for Mrs. Diane Klein, who is in attendance. [00:01:15] She was a member of our inaugural Citizens Academy class and she was the respondent who [00:01:25] submitted a name for our nine alleys after our call for names was initiated in our city [00:01:33] newsletter early this year. [00:01:37] As most of you are aware, our street names typically follow either states or presidents [00:01:44] and in the case of the alleys, your directive to the staff was to reestablish them as public [00:01:53] space and in so doing, we wanted to name them. [00:01:59] We wanted to name them along a common theme and I'll ask the city clerk to correct me, [00:02:07] but we had multi-hundred respondents to the contest, in large part driven by community [00:02:20] interest. [00:02:21] Also, the lucky winner will be the recipient of a Publix gift card and a street sign of [00:02:31] one of the streets that will be named. [00:02:35] I will read through the names of the nine alleys and then I'll ask the mayor to help [00:02:40] me make the formal presentation to Mrs. Klein. [00:02:45] And the alley names are Orange, Manatee, Sawgrass, Panther, Mockingbird, Alligator, Porpoise, [00:02:56] Bass, and Sable Palm. [00:02:59] And I'd like to thank Diane, not only for her outstanding performance in our class, [00:03:05] but for submitting the winning nomination and thank you, Council, for your vote on this [00:03:10] matter. [00:03:11] I'll let you get the sign. [00:03:27] Thank you, Adore. [00:03:29] You're all that we need. [00:03:31] Thank you. [00:03:32] To say I was enthusiastic about this contest was an understatement. [00:03:36] Yes, I suppose it was.

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6. 6

   Audit Report Presentation by Mauldin and Jenkins

   discussed

   Daniel Anderson of Mauldin & Jenkins presented the City's 2021 fiscal year audit results, issuing an unmodified (clean) opinion with no findings in the yellow book report, management letter, or independent accountant's report. Council discussed the city's 15% reserve requirement, the CRA loan from the general fund, and reserve benchmarks relative to GFOA recommendations (15-25%).

   🏢Government Finance Officers Association (GFOA)🏢Governmental Accounting Standards Board (GASB)🏢Mauldin and Jenkins👤Crystal Feast👤Daniel Anderson👤Joel Black👤Wade Sandsbury#15% General Fund Reserve#American Rescue Plan Act#Annual Comprehensive Financial Report (ACFR)#CRA loan from General Fund#FY2021 Audit#Independent Accountant's Report#Independent Auditor's Management Letter#State and Local Fiscal Recovery Fund#Yellow Book Report

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   [00:04:00] Next, we have the audit report by Maldon and Jenkins. [00:04:03] Thank you. [00:04:04] More good news, Mr. Mayor. [00:04:05] We have Daniel Anderson, the audit director, on behalf of Maldon and Jenkins, who principally [00:04:10] worked with Mrs. Feast and her staff on the audit report this year and who is prepared [00:04:19] to make a presentation to you this evening on the results of that work. [00:04:24] Great. [00:04:25] Thank you very much. [00:04:26] Mr. Mayor, Council Members, my name is Daniel Anderson and I'm a director with Maldon and [00:04:30] Jenkins and I was responsible for the day-to-day activities for the City's 2021 fiscal year [00:04:35] and audit. [00:04:36] You should have two items within your agenda packet. [00:04:39] One would be the annual comprehensive financial report itself and the second would be a separate [00:04:43] document that we issue at Maldon and Jenkins called the Auditor's Discussion and Analysis. [00:04:48] That document has all of our required communications to the governing body in accordance with governmental [00:04:53] auditing standards in a written format. [00:04:55] I do have a brief presentation for you here this evening and it really just summarizes [00:04:58] that document as well. [00:05:12] I can continue on. [00:05:13] It's okay. [00:05:14] Thank you very much. [00:05:15] So, some brief information about Maldon and Jenkins. [00:05:17] As this was the first year that we were serving as your City's auditor, we are a large regional [00:05:21] audit organization with 12 offices throughout the Southeast United States, including two [00:05:26] here in Florida. [00:05:27] Another audit was served from our Bradenton, Florida office location. [00:05:31] Our governmental niche is the firm's largest niche, serving over 600 governmental entities [00:05:35] across the Southeast, including over 150 municipalities such as the City, as well as approximately [00:05:41] 150 entities that prepare an annual comprehensive financial report. [00:05:49] Something that's not necessarily important for this year because a single audit wasn't [00:05:52] required, but we are a top 20 firm in performing single audits annually and this will be important [00:05:56] going forward as you're expending the funds related to the American Rescue Plan Act and [00:06:00] the State and Local Fiscal Recovery Fund. [00:06:01] So, we're very familiar with that program and we're going to be very comfortable performing [00:06:05] that single audit going forward. [00:06:09] We're happy to offer quarterly continuing education to our clients and our next session [00:06:13] is actually in August, over the audit process and preparing for the audit as far as closing [00:06:18] out your year-end books, as well as working with your auditor with that. [00:06:22] Crystal and her team will certainly get an invitation to that and if any of you are interested [00:06:27] in attending that as well, it's free to sign up and we'd certainly appreciate if you were [00:06:32] to do that. [00:06:33] And then lastly, one thing that we are very proud of is the chairman of the governmental [00:06:37] accounting standards board, Joel Black, is a former Malden & Jenkins partner and he's [00:06:41] serving a seven-year term at that, so we're very humbled and honored that the standard [00:06:45] setting body for governmental accounting chose someone from Malden & Jenkins to lead them [00:06:50] over the course of the next seven years, as I mentioned. [00:06:53] A few things about the annual comprehensive financial report, the first thing you might [00:06:56] notice is the name change from previously. [00:06:59] It was previously the comprehensive annual financial report. [00:07:02] There was a new accounting standard to change that to the annual comprehensive financial [00:07:05] report or ACFR. [00:07:06] So, if you hear those, it's really the same thing, the GASB just changed the manner in [00:07:09] which they're reporting that. [00:07:12] Because the city prepared an ACFR, there are two sections, the introductory section, as [00:07:16] well as the statistical section, which was prepared and not required for governmental [00:07:21] accounting and auditing. [00:07:22] So, that's something that provides some significant information, including your transmittal letter, [00:07:27] as well as the statistical information, which provides 10 years of analysis of trends and [00:07:31] various things. [00:07:32] That's certainly very beneficial as you're reviewing the financial statement document. [00:07:37] Why do we perform an audit? [00:07:38] Obviously, to express our opinion on the fairness of the presentation of the financial statement. [00:07:42] So, we are happy to report that we've issued an unmodified opinion, which is the highest [00:07:46] form of assurance that we can render. [00:07:47] So, in our opinion, the financial statements are free of material misstatement for the [00:07:52] city's 2021 fiscal year end. [00:07:54] In the back of the document, you'll also notice some additional reports that were issued. [00:07:58] The first is one that we refer to as the yellow book report, which is our report on our testing [00:08:03] of compliance and internal control over compliance with respect to laws, rules, and regulations. [00:08:08] This is what we call a negative assurance report, so we're not issuing an opinion. [00:08:11] We just note any findings, if they were noted in performing the audit, and we're happy to [00:08:15] report there were no findings in performance of the audit. [00:08:18] I mentioned the city was not required to undergo a single audit, which is a compliance audit [00:08:23] over the expenditures of federal awards, because the city did not expend more than $750,000 [00:08:28] in federal or state awards during the 2021 fiscal year end. [00:08:33] There's a report called the Independent Auditor's Management Letter, and this is a report with [00:08:36] respect to our test of compliance with the rules of the Auditor General, and we're happy [00:08:40] to report that there were no issues noted within this report. [00:08:44] And then the last report is a report that we refer to as the Independent Accountant's Report, [00:08:47] and this is a newer report from the past few years that was required by statute in order [00:08:52] for us to perform the testing of the city's investment of public funds and making sure [00:08:56] that they're in compliance with the city's policies as well as the statutes, and we're [00:09:00] happy to report that there were no issues in performance of those tests. [00:09:04] And going through the required communications really quickly in an oral manner, we encountered [00:09:08] no difficulties in dealing with management and performing the audit. [00:09:12] We had no disagreements with management over the application of any accounting policies [00:09:15] or procedures. [00:09:16] There were a few audit adjustments that were provided to management and posted, however, [00:09:21] they were not significant in nature that we would refer to them as a significant deficiency [00:09:24] or a material weakness. [00:09:26] There were no uncorrected misstatements where we proposed an audit adjustment and it was [00:09:30] elected not to be posted by management. [00:09:33] At the conclusion of the audit, we obtained written representation of management over [00:09:36] the information provided to us. [00:09:42] We are not aware of management's consultations with other accountants or what we refer to [00:09:45] as opinion shopping. [00:09:48] Malden-Jenkins is independent with respect to the city in accordance with governmental [00:09:51] auditing standards, and then we had no findings or recommendations to you as far in relation [00:09:56] to the 2021 fiscal year and audit. [00:09:58] And the timing of this being pulled up was very good because I have just a couple slides [00:10:03] on some general financial information. [00:10:06] You can see the spending per resident, and this is just the total expenditures and all [00:10:10] of your governmental funds divided by the city's population. [00:10:13] It does not refer to your water and sewer fund. [00:10:16] It's just your governmental expenditures, and that was about $2,500 per resident. [00:10:23] The fund balance of the general fund was approximately $11 million, which is really flat from what [00:10:28] it was in the 2020 fiscal year end. [00:10:31] The debt per resident, and again, this is just governmental activity debt, not any of [00:10:34] the enterprise fund debt, was approximately $1,264 per resident. [00:10:39] The city had approximately 269 employees at the end of the fiscal year with an average [00:10:44] employee salary of $37,000. [00:10:47] And then another thing that's very common is, you know, one of your biggest expenditures [00:10:51] that you have in your general fund is personnel costs. [00:10:53] So approximately 40% of the general fund's budget was salaries and related benefits. [00:11:00] This slide here really is just a pie chart on where the general fund revenues are derived from. [00:11:05] You can see that the vast majority of the revenues are from the taxes that the city [00:11:09] collects as well as the intergovernmental revenues that the city is collecting. [00:11:16] Moving on to the expenditure side, approximately half of the general fund expenditures are [00:11:20] for public safety, which is very common with municipalities. [00:11:24] And then you can see the breakout of where the other governmental functions expenditures lie. [00:11:33] This slide shows the operating revenues to operating expenses for the two enterprise funds. [00:11:38] So obviously, you know, whenever you're evaluating the enterprise funds, you want to make sure [00:11:42] that they're set up to where they're self-sufficient. [00:11:44] And you can see by the operating revenues in excess of the expenses, they are self-sufficient [00:11:49] for both of those funds. [00:11:52] The last slide here is just some additional information that you'll find within the auditor's [00:11:55] discussion and analysis. [00:11:56] It does have all of those required communications that I went through in written format. [00:12:00] And then it does provide a lot of detail about some of the upcoming GASB pronouncements that [00:12:04] will take effect over the next several years. [00:12:06] And there's actually been a few that have been implemented just in the past few weeks. [00:12:10] So we'll certainly be working with Crystal and her team to make sure that the city has [00:12:13] all the policies and processes in place to implement those standards over the next several years. [00:12:19] That's the conclusion of the presentation that I have. [00:12:21] And at this time, I'd be happy to answer any questions you have about the presentation, [00:12:25] the financial statements themselves, or the auditor's discussion and analysis. [00:12:28] Any questions? [00:12:29] I have a comment, a question, if I may. [00:12:35] The city has something called a required reserve. [00:12:41] And it's not reserved for any particular point, but just I think it's 25 percent reserve, [00:12:47] 20 percent, I'm not sure. [00:12:49] Fifteen. [00:12:50] Yes, 15 percent reserve, which gives us for our main taxes coming in in November, December, [00:12:58] a few months of reserve, and also making sure that we're comfortable to operate within our [00:13:03] balances. [00:13:05] When I looked at the balance sheet for the general fund, I saw that it was a bit short [00:13:11] of its share. [00:13:13] But when you looked at the 15 percent reserve, apparently citywide, you were able to say [00:13:18] that we were in compliance because we had such good reserves in some of the proprietary [00:13:24] funds. [00:13:25] I'm believing. [00:13:26] I'm not sure, but as I looked at the financials, I'm just curious to make sure that we keep [00:13:32] that 15 percent because it's a cushion or emergency reserve, whatever it might be. [00:13:42] Am I correct in my assumption? [00:13:44] Actually, we were fully funded, so we were able to fund the 15 percent. [00:13:49] That 15 percent is based off of the total prior year's general fund budget, less non-recurring [00:13:57] revenue, things that we can subtract from that bottom line to get to a more reasonable [00:14:04] dollar amount. [00:14:05] And so we were able to do that and still be able to fund it at the required 15 percent. [00:14:09] I think it's potentially an important thing to somebody reading it. [00:14:13] And so when I saw that little bit of negative undesignated or unaccounted for, not counted [00:14:21] for for some other purpose, but one of the portions of our reserves, which is not available [00:14:28] because it is a loan from the CRA, from the city general fund to the CRA. [00:14:35] And so we have the ability to cure that. [00:14:39] There were a couple of years, and some of my colleagues were not here when this happened, [00:14:43] probably, but there were a couple of years after the CRA was relieved of its debt problem [00:14:49] when the economy went bad in 2007, when that loan was postponed to the general fund. [00:15:00] And considering the economic stresses that are on our general fund, I think if you have [00:15:10] an opinion, I'm not sure, you did the audit, so maybe I'm asking you more of a management [00:15:14] type of question, but I think it's important that we do take advantage of some of the offers [00:15:21] we got when we hired you that you can help us in terms of looking at those fiscal policies. [00:15:29] And we have the ability probably to pay back more than our schedule was set for. [00:15:36] And sometimes one family member needs a little bit, and sometimes the other one does. [00:15:42] And I think since those are sort of a family relationship between the CRA and the general [00:15:46] fund, I want to open up, I'll just raise that question. [00:15:51] Absolutely. [00:15:52] And you know, obviously we were awarded the contract kind of late in the period, and the [00:15:56] main goal was getting the audit completed by the state's June 30 deadline, which we [00:16:00] were able to do. [00:16:01] So at this point, we would absolutely love the opportunity to come and meet with Crystal [00:16:05] and bring kind of our team of, you know, myself, Wade Sandsbury, who is the engagement partner, [00:16:10] as well as the head of our advisory practice who, you know, sees a lot of this information [00:16:14] and just have a discussion to say, okay, you know, what type of services are you looking [00:16:19] for us to provide to be able to help you determine how you'd like to potentially pay that off. [00:16:24] So we'll definitely get in contact with Crystal and her team, and it, you know, obviously [00:16:29] you guys have sunshine laws that you have to abide by, but, you know, if the city manager [00:16:33] wants to get involved, or if we need anyone else to get involved with those discussions, [00:16:36] we can set that up, and then they can report back to you guys to make sure that we're following [00:16:41] through with that, because absolutely that's something that we'd love the opportunity to [00:16:44] help with. [00:16:45] Thank you. [00:16:46] Thank you. [00:16:47] Maybe a follow-up on that similar topic, Daniel, the, you know, as I reviewed it, we've kind [00:16:55] of maintained that 15% for a number of years, and that's, I think, a statutory requirement, [00:17:00] right? [00:17:01] Is it 15% for reserves? [00:17:04] It's a city order. [00:17:05] It's a city order. [00:17:06] Well, we, all right. [00:17:07] So we're required to do that under ours. [00:17:08] So my question is this, you know, obviously you do audits to a number of municipalities [00:17:15] of similar size, maybe, and different size than theirs. [00:17:19] What do you find as a reserve number that cities use? [00:17:25] Is that, is that, we find that in the middle? [00:17:27] Is that low? [00:17:28] Is that high? [00:17:29] You know, so I don't know what your observations have been. [00:17:32] The GFOA's recommendation of what that possibly would be, and obviously, you know, their recommendation [00:17:38] is just your unassigned fund balance, which you guys have kind of set the reserve so it's [00:17:42] kind of pulling it out of the unassigned and moving it to the committed, but they're [00:17:46] saying between 15 and 25% of your general fund expenditure. [00:17:50] So I think the 15% is in line with the GFOA recommendation, and a lot of the municipalities [00:17:56] don't have a set, we want to be at this set level, but the ones that do typically set [00:18:01] that range, you know, you don't want to go too high just in case, you know, you have [00:18:04] to spend it down. [00:18:05] So I think 15% is probably a good number to start with, and then depending on how, you [00:18:11] know, the finances are going, if you want to re-evaluate that, and you can certainly [00:18:15] set aside funds for other things as well outside of that 15%, depending on the discretion of [00:18:21] how the city's liking to utilize their funds. [00:18:24] So I guess the short answer to your question is you're well within the GFOA recommendation. [00:18:28] But we could be better, and, you know, particularly as we were entering some uncertain times economically [00:18:34] and we've gone off of, you know, a couple good years, and maybe we had an opportunity [00:18:40] or weren't able to increase that, but just wanted to see what you found around. [00:18:47] Thank you. [00:18:48] Yes, sir. [00:18:49] Any other questions? [00:18:52] Thank you very much. [00:18:53] Thank you guys very much. [00:18:54] Have a great evening. [00:18:55] Thank you.

   This text was generated automatically from the meeting video. It is not a verbatim or official record. For exact wording, consult the video or the city clerk.

7. 7Vox Pop for Items Not Listed on the Agenda or Listed on Consent Agenda▶ 18:56
8. 9.a

   First Reading, Ordinance No. 2022-2263: Rezoning 7920 Rutillio Court

   approved

   First reading of Ordinance 2022-2263 to rezone approximately 0.41 acres at 7920 Rutillio Court from General Commercial (C2) to Light Industrial (LI) to allow construction of a warehouse for industrial use. The LDRB and DRC recommended approval; Council approved the rezoning on first reading with a comment about ensuring infrastructure supports truck ingress/egress.

   Ord. Ordinance No. 2022-2263

   • motion:Move approval of the rezoning request from C2 to Light Industrial for 7920 Rutillio Court (Ordinance 2022-2263, first reading). (passed)

   📍7920 Rutillio Court👤Mr. Hall👤Mr. Mann#DRC recommendation#LDRB review June 16#Ordinance No. 2022-2263#Parcel 332516015B000000280

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   [00:43:42] This is ordinance number 2022-2263, an ordinance of the City of New Port Richey, Florida, providing for [00:43:49] amendment of the Land Development Code zoning district map, providing for rezoning of approximately .41 [00:43:55] acres of property, generally located at 7920 Rutilio Court, having parcel identification number 332516015B000000280, [00:44:01] as shown on the map attached here to as Exhibit A and legally described herein, providing for amendment of [00:44:16] the zoning district designation for said property from General Commercial C2 to Light Industrial District [00:44:22] LI, providing for conflict severability and an effective date. [00:44:28] Yes, Mr. Hall will be presenting the agenda item. [00:44:36] Thank you, Mr. Mann, Mayor and Council. This rezoning as well as the next one we hear are pretty [00:44:43] straightforward requests, so I will be as brief as possible on this, but we'll provide the information that is [00:44:50] very important to consider tonight. The owner of this property desires to construct a warehouse. [00:44:57] Building for industrial use on the subdivision. [00:45:00] property. As shown on the map here, outlined in red, [00:45:04] it's approximately 0.41 acres east side of Ortillio Court, South Orchard Lake Road. [00:45:10] The existing zoning is C2. The future land use shows that it is light industrial and [00:45:15] as you see from the [00:45:17] photo here, that it is [00:45:20] existing, it's vacant use right now. The future land use map does show this [00:45:26] parcel outlined in black dashed line as being light industrial [00:45:30] as all of the basic surrounding properties [00:45:33] adjacent to and in the area of the subject parcel. [00:45:37] The zoning map currently shows the parcel as being C2 zoned [00:45:44] with some industrial in the area, although the majority of the property [00:45:47] or all of the property in that area [00:45:49] is future land use map as industrial, [00:45:52] only certain parcels are shown [00:45:55] are zoned currently as industrial. [00:46:00] The LDRB did review this request on June 16th [00:46:05] and agreed with the DRC and recommended approval [00:46:08] of the subject parcel from C2 to light industrial. [00:46:12] The applicant will be required to submit site plan [00:46:16] and building plans for review and subsequent approval prior to construction [00:46:21] if the City Council deem this rezoning [00:46:24] as appropriate. I'd be more than happy to answer any questions you might have. [00:46:29] Do we have any questions? Is the applicant in attendance? [00:46:32] Did you wish to say anything? Open it up for general comment [00:46:37] from the general public? Seeing no one coming forward, bring it back to Council. [00:46:43] Move approval of the request. Second. [00:46:47] To the maker. Yeah, we've discussed the whole [00:46:50] area there and the underlying land use [00:46:53] and our desire to have some industrial [00:46:57] land, which we have very little of, and that's where it's supposed to be [00:47:01] and others are around, so it's a good thing. [00:47:07] Second. So I would agree. [00:47:10] This is one of, I think we've done [00:47:13] several of these [00:47:17] changes in this particular area in this past year [00:47:21] and I suspect there's more coming. [00:47:24] The only comment I make on that is, [00:47:27] and I think it'll be a great asset for the city, [00:47:31] as we change that to more industrial use [00:47:34] and occupants there for that, [00:47:37] I just raise a question about the egress and ingress of that particular area [00:47:42] and size of trucks that may be in and out, and I think [00:47:45] as a city, as we do this, we ought to make sure that [00:47:49] our infrastructure would support that particular use. [00:47:52] That's my only comment. Thank you. Councilman? [00:47:56] I think it's the right place for it. Councilman? Part of the future plan. [00:48:00] In that case, all those in favor, please signify by saying aye. [00:48:04] Aye. Opposed, like sign. Motion passes.

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9. 9.b

   First Reading, Ordinance No. 2022-2264: Rezoning 5845 Main Street

   approved

   Council heard first reading of Ordinance 2022-2264 to rezone approximately 0.11 acres at 5845 Main Street from Multifamily 14 (MF14) to Downtown district to allow the owner to open a cafe or coffee shop. Staff and the LDRB recommended approval, and the motion passed unanimously on first reading.

   Ord. Ordinance No. 2022-2264

   • motion:Approve first reading of Ordinance 2022-2264 rezoning 5845 Main Street from MF14 to Downtown district. (passed)

   📍5845 Main Street👤Councilman Ullman👤Mr. Hall👤Ms. Mann#DRC recommendation#Downtown zoning district#LDRB review June 16#MF14 zoning#Ordinance 2022-2264#Parcel 05-26-16-003007800-0270

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   [00:48:07] Next is first reading ordinance 2022-2264. [00:48:12] This is ordinance number 2022-2264, an ordinance of the city of New Port Richey, Florida, providing for amendment of the Land Development Code Zoning District Map, [00:48:21] providing for rezoning of approximately 0.11 acres of property generally [00:48:25] located at 5845 Main Street, [00:48:28] having parcel identification number 052616 [00:48:32] 003007800 [00:48:35] 0270, as shown in the map attached here to as Exhibit A, [00:48:40] and legally described herein, providing for amendment of the zoning district [00:48:43] designation [00:48:44] for said property from Multifamily 14, MF14, to downtown district, [00:48:49] providing for conflict severability and an effective date. [00:48:53] Yes, Mr. Hall again, if you could present the agenda item. [00:48:57] Thank you, Ms. Mann, Mayor and Council. The owner of this property desires to open a [00:49:02] cafe or coffee shop [00:49:04] on the subject parcel. Once it comes back up, [00:49:07] I will move on to the next slide that actually shows the location [00:49:13] It is outlined in red and it is on the north side of Main Street, [00:49:17] east of Adams Street. It's 0.11 acres. [00:49:21] It is currently zoned Multifamily and the future land use shows it is [00:49:26] downtown zoning district. [00:49:28] The proposed use, again, is a cafe or coffee shop. [00:49:32] Presently, there are two vacant buildings on the site. [00:49:35] The future land use shows that it should be in downtown [00:49:40] zoning and the [00:49:44] zoning map shows it as Multifamily. You see there are some downtown [00:49:48] zonings in the adjacent area as well as the government complex [00:49:52] city hall buildings to the east. The LDRB did review this request on June 16th, [00:49:58] agreed with the DRC and recommended approval [00:50:02] of the rezoning from MF14 to downtown. [00:50:06] The applicant will be required to submit site plan and building plans for review and [00:50:10] subsequent approval prior to any redevelopment [00:50:13] of the site if the City Council deemed it appropriate to [00:50:17] rezone this property as requested. I'd be more than happy to answer any [00:50:21] questions you might have. [00:50:22] Thank you. Any questions? Is the applicant [00:50:26] present? Did you wish to say anything? [00:50:29] In that case, open it up for the general public if anyone has any comments. [00:50:36] Seeing no one coming forward, bring it back to council. Move approval. [00:50:40] Second. To the maker. Yeah, once again, when you see that [00:50:44] we've got this land use for downtown and you see all of these individual [00:50:49] applications coming in, [00:50:51] it would just appear as if the city could attempt to [00:50:54] move more property. I don't know if that can be done by us [00:50:59] to the benefit of others or not, but I think this is what will happen every [00:51:05] time someone comes and asks for them to be properly [00:51:08] identified. The other thing, though, is that it is MF [00:51:11] 14, was it? That's 14 units an acre [00:51:15] for multifamily, and so density is also an important consideration, but [00:51:20] just for the record, [00:51:23] downtown does allow mixed-use [00:51:27] correct, and how would that affect? [00:51:30] Would there be a negative effect to anybody? [00:51:34] Would they lose anything by converting their property to downtown from MF 14? [00:51:39] Being that it's .11 units per acre and you get 14 units per acre, that [00:51:44] doesn't really yield you much [00:51:46] because it is such a small parcel. What rezoning to the downtown does allow [00:51:51] is much more uses. MF is restricted to only residential use. [00:51:56] Going to downtown allows for residential use [00:52:00] and the coffee shop route use, as well as a multitude of other uses that are [00:52:05] listed in our zoning code, [00:52:07] or land use development. So it allows more opportunity for the use of this property [00:52:12] than just the MF 14. [00:52:13] Does the MF 14 provide more [00:52:17] residential density than the downtown, is the question. I mean, they have [00:52:24] more ability to do different things, but [00:52:26] I'm curious to know if there's no [00:52:30] downside or not. If that's the case, [00:52:33] I don't know. Because the parcel is so small, [00:52:39] I understand that. It's not hurting you. You're still allowed to do [00:52:43] residential use at the same rate [00:52:45] as you would do, so it allows additional uses as well as the residential use that [00:52:49] you currently have. [00:52:50] Thank you. Can I get a second? No, I'm good, thank you. [00:52:53] Deputy Mayor? No, sir. Councilman? [00:52:57] I agree with Councilman Ullman. I'm surprised we haven't had more of these [00:53:01] come popping through, because it just makes sense for that [00:53:05] to be zoned downtown. If there's no further discussion, all those in favor, please [00:53:09] signify by saying [00:53:10] aye. Aye. Aye. Opposed, like sign. Motion passes.

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10. 10.a

    Board Appointment: Tia Rowe, Environmental Committee

    approved

    Council appointed Tia Rowe to the Environmental Committee for a two-year term ending July 19, 2024. Councilmember Altman supported the appointment but renewed his request that Council reevaluate how committees function and consider allowing each council member to make individual appointments.

    • motion:Motion to appoint Tia Rowe to the Environmental Committee for a two-year term through July 19, 2024. (passed)

    👤Altman👤Tia Rowe#Environmental Committee#Loquat Festival

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    [00:53:15] Next is a board appointment. Tia Rowe to the Environmental Committee. [00:53:19] Yes, sir, Mr. Mayor. [00:53:23] We have a recommendation in front of you this evening to appoint Tia Rowe, [00:53:29] who has complied with the requirements [00:53:33] of the consideration for an appointment to the board. [00:53:40] She has indicated on her application that she has interest [00:53:45] in local agriculture and food issues and particular interest in food and marine [00:53:51] environments. [00:53:52] She has already demonstrated herself to be valuable to the Environmental [00:53:57] Committee. [00:53:58] The term of office for the Environmental Committee is a two-year period of time. [00:54:02] Therefore, if you determine that the appointment is appropriate, [00:54:06] the term would span through July 19th of 2024. [00:54:12] Is the applicant [00:54:15] in the audience? Apparently not. [00:54:21] Any comments from the audience? [00:54:24] That case, I bring it back to Council. [00:54:27] Move for approval. Second. [00:54:31] Thank you for your service. Second. [00:54:34] Yeah, I think she's already doing a great job. Deputy Mayor? No, sir. [00:54:38] Mr. Altman? Yes, I do. [00:54:41] I do to the request, I think, that I've [00:54:46] made before, and I will just renew this request, that we consider [00:54:51] how we manage our committees. [00:54:54] This committee, for example, holds what is a great event, [00:54:58] apparently the Loquat Festival, but it's a committee that reports to us, so [00:55:03] you know, I've looked at the ordinance and I've looked at the way in which [00:55:07] some of our committees are functioning, and they don't function in accordance [00:55:10] with our own ordinances. [00:55:15] I think it's great, I'm a big proponent of the environment, [00:55:19] marine, it's great to have that person on, but [00:55:23] I also believe that committees report to [00:55:26] City Council, and that it would be appropriate for us to consider [00:55:31] changing our ordinances, looking at what we want as a group, how [00:55:34] we want them to function, so that they function within our laws, [00:55:39] and I would like to see each one of us as a [00:55:42] board member be able to appoint someone ourselves of our choosing. [00:55:46] That's how committees are appointed at the county and many other places. [00:55:51] If we each had an appointment that we could make, [00:55:54] we would be able to have a more tight connection to [00:55:59] the committees and their recognition that they serve [00:56:02] the Council. So I'll vote for this, but I continue to request that we [00:56:09] evaluate how our committees work. Thank you. [00:56:13] In that case, all those in favor, please signify by saying aye. [00:56:16] Aye. Opposed, like sign. Motion passes. Next is Board Appointment,

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11. 10.b

    Board Appointment: Chopper Davis, Land Development Review Board

    approved

    Council appointed former Councilmember Chopper Davis as an alternate to the Land Development Review Board for a three-year term ending July 19, 2025. During discussion, citizen George Romagnoli and Councilman Altman raised concerns about the City Manager screening board applications rather than Council reviewing all applicants directly.

    • motion:Motion to approve appointment of Chopper Davis as alternate to the Land Development Review Board for a term through July 19, 2025. (passed)

    📍6235 Florida Avenue👤Altman👤Banz👤Chopper Davis👤George Romagnoli👤Jenny Miller👤Murphy👤Peters#Board appointment process reform#Land Development Review Board

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    [00:56:22] Chopper Davis to the Land Development Review Board. [00:56:25] That is the request before you. The term of service as [00:56:33] an alternate to the Land Development Review Board is for a three-year period [00:56:37] of time. Mr. Davis, as all of you are aware, [00:56:42] served on Council for nine years. During the course of his service, [00:56:47] he played a role on many zoning and land use matters [00:56:54] that were before the City Council. Therefore, he has advanced himself as a [00:57:01] candidate to fill this open position [00:57:06] on the Board, which, if you determine it's appropriate [00:57:11] to appoint him, would provide for a term through July 19th of 2025. [00:57:20] Thank you. Mr. Davis is in the audience tonight. If he or anybody else [00:57:27] would care to address Council on this? [00:57:37] Are you sure you want to speak? [00:57:40] Tell me to run, right? [00:57:42] Yes, you can run screaming out of the building. [00:57:46] There were two other committees where the people approached me and asked me to take a look at, [00:57:51] besides this one, but I felt this one was the one that fit me the most [00:57:56] because of my interest in the last nine years of economic development. [00:58:00] So this touches the economic development. Of course, we have [00:58:03] four or five different places you can think of in your head that [00:58:06] where they're going to be a subject of the next two or three years. [00:58:13] Bring it back to Council. Mr. Romagnoli. [00:58:21] George Romagnoli, 6235 Florida Avenue. I'd like to echo what Councilman Altman said. [00:58:27] Your appointments should go through you, not screened by your City Manager. [00:58:32] You should have the decision. You should be deciding who these people should be. [00:58:36] I applied for this committee two years ago. You guys have never seen this. [00:58:41] Now, I'll admit, Ms. Banz and I had disagreements on planning, [00:58:46] but you should know that probably the only person or one of two people [00:58:51] that has a master's degree in planning and is a member of the ICP [00:58:54] wanted to be an LDRB. You didn't because the application was never forwarded to you. [00:59:00] So I think it should be taken out of the City Manager's hands for recommendation, [00:59:06] and you should see all people that apply to these committees. [00:59:10] You have given a lot of power to the City Manager. You need to take some of it back. [00:59:14] Thank you. Thank you. Anyone else? [00:59:18] In that case, I'll bring it back to Council. Move we approve. Second. [00:59:25] Yes, Mr. Davis has demonstrated a lot of knowledge and accumulated a lot of [00:59:29] knowledge over the years, both as a business person, resident, and City Council member, [00:59:34] and Deputy Mayor. I think he's well qualified for this committee. [00:59:38] Second. Mr. Murphy? [00:59:40] Yeah, of course. We've all worked with Ms. Chopper before on a lot of these issues that [00:59:47] would come before him on land development, so I think it's a good fit. [00:59:51] Mr. Altman? [00:59:52] Yeah, I mean, I made my comment on the first board appointment. I [01:00:00] continue to believe that there are better ways for us to appoint boards that that support us. It's no [01:00:09] no comment on that but you know um how many do we have openings on this board? How many is this our [01:00:17] only opening? This is our only currently current opening on the land development review board. [01:00:23] We do have a number of vacancies on other boards and committees of the city. [01:00:29] I had been contacted by Jenny Miller yesterday to tell me that she also had asked to be on the [01:00:35] board and that her application was rejected because it wasn't complete and sent me some [01:00:41] communication back and forth related to that. So I do believe that um that we can have a cleaner [01:00:50] way to do this considering all of our the importance of these committees being independent [01:00:56] and being able to give their opinions um freely and letting us choose it. The simple thing is to [01:01:03] let us each pick somebody you know I mean that's how many boards are done and I don't know why we [01:01:08] don't do it this way but it would take the it would take the heat off the city management but [01:01:12] give us the opportunity to identify people and recruit them. I know Councilman Peters [01:01:18] um you made the motion so I would suggest Chopper is your first nomination and then we [01:01:27] we go with the next ones along the line uh because I have no problem um obviously and [01:01:34] and we all know him and recognize uh who he is and what his qualifications are um so I'm not [01:01:40] objecting to that. Councilman? I agree um I think that Chopper's the right person for this but I [01:01:47] also do agree that we maybe need to look at how we are appointing people to committees because I [01:01:51] do think that a lot of people do just get appointed because there's an opening and let's put somebody [01:01:55] in there and I don't think that's how it should be. Okay in that case if there's any further discussion [01:02:02] hearing none all those in favor please signify by saying aye. Aye. Opposed like sign motion passes

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12. 10.c

    Board Re-Appointment: Bob Smallwood, Land Development Review Board

    approved

    Council reappointed Bob Smallwood to the Land Development Review Board for a three-year term expiring July 5, 2025. Discussion centered on council members' role in recruiting qualified board applicants and the desire for a list of applicants going forward.

    • motion:Motion to reappoint Bob Smallwood to the Land Development Review Board for a three-year term ending July 5, 2025. (passed)
    • direction:Council requested a list of applicants for board positions going forward so members are aware when multiple candidates apply.

    👤Allman👤Bob Smallwood👤Peters#Land Development Review Board

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    [01:02:09] next is board reappointment Bob Smallwood also to the Land Development Review Board. Yes and Mr. [01:02:15] Smallwood's membership um has spanned since 2016 his current term lapsed on July 5th of 2022 [01:02:29] his term also would be for a three-year period of time if you determine it's appropriate to [01:02:34] reappoint him and he would be up for renewal again on July 5th of 2025. Thank you Mr. Smallwood is [01:02:45] not in attendance uh any comments from the public on this one? Seeing none I'll bring it back to [01:02:51] council. I move we approve. Second. To the maker. So uh yes I've I've had an opportunity to uh um [01:02:59] sit in on several land development review committees this past year since it's been appointed [01:03:03] to council um I've seen Mr. Smallwood in action he asks sometimes uh some pretty tough questions [01:03:12] he's very involved he's been in the real estate business and I think he's uh done an excellent [01:03:18] job and I would recommend uh reappointment and I'd go on to say to my fellow council members [01:03:24] here your comments regarding uh the board and board membership um I you know um I think that [01:03:32] we I think we need to understand we all have uh the power the power to help shape these committees [01:03:39] by going out and seeking people and talking to folks that we think are qualified and encouraging [01:03:45] to submit their applications uh for committee work and explaining what what they can contribute to [01:03:53] the city I'm not no I'm not necessarily sure I'm in the interest of screening the applications to [01:04:00] whether they qualify or not um I certainly would would you know appreciate having a list of who's [01:04:06] applied and if they didn't meet qualifications they didn't meet the qualifications but I think [01:04:10] we have a lot more power than we think we do in shaping these committees if we just exercise it [01:04:15] so I would encourage each of my fellow council members to go out and find qualified people [01:04:21] and recommend them to these board activities I've recently found two to recommend um [01:04:26] service to board whose applications I think are in process and so um I just encourage us to do that [01:04:33] uh ultimately we have the full power whether these people get appointed reappointed or not [01:04:39] if we don't we have someone that's just applied and they're not qualified we don't think they're [01:04:45] going to contribute they're not going to participate in the level that we expect [01:04:49] we have the full power of not appointing those people so um I'm sorry I'm done second no I think [01:04:57] Mr. Smallwood he's uh he's had the longevity and experience and uh I'll agree with Councilman [01:05:02] Peters he does like to he's not afraid to ask those tough questions so I think he's [01:05:06] he's a very good member if we were individually appointing I'd probably appoint Smallwood [01:05:14] he's he's got got the background to do a good job on it Mr. Allman yeah I appreciate the comments [01:05:21] and and I understand them um I also recognize and appreciate that our city council has term [01:05:26] limits we can be in for three terms and then we freshen up and let somebody else in and I think [01:05:32] we've had that discussion before as well and I think Councilman Peters you as well have commented [01:05:38] about it so I take your comments to heart that we need to pay more attention to our committees and [01:05:44] make sure we get them fully fully engaged I would not pretend to think that any of us if we did have [01:05:52] the power to or the obligation because I'm just one step more than you rather than opportunity I [01:05:58] would say it's an obligation for us to help to to fill these up and I think it's only fair that [01:06:04] everyone get put to that task so we're not that far apart in our discussion I don't think um [01:06:11] and I think anyone that does get appointed needs to meet the requirements of the [01:06:15] of the committee I mean we have specific requirements on the land development review [01:06:19] board I believe that that certain number of them have real estate backgrounds and [01:06:24] legal backgrounds or whatever it is um and then there's a certain number of them who don't [01:06:30] um but yeah so Bob has still only been around a while some of our committee members which are [01:06:37] highly valued uh have been around for 20 and 30 years and um and it's not fair because [01:06:45] no we only get six years or nine years or whatever it is but uh but it is uh it's important that we [01:06:52] keep freshening up and getting new new ideas uh not that we always have to continue with [01:06:58] the same thing nothing to add yeah I would ask uh if we could get a list of people that apply for [01:07:06] these positions within what period of time as you're going going forward [01:07:17] as as there are openings considered so that it's not just a if if there's more than one [01:07:22] potential person that we know at least are aware that there's more than one person out there [01:07:29] I do not want to get into the political situation of each individual council member [01:07:37] appointing their personal person to be on each of the boards I think that would be a mistake but [01:07:43] we certainly do need to know that we've got people applying so that if somebody that's qualified [01:07:50] applies we know at least they're they're out there there's no further discussion all those in favor [01:07:56] please signify by saying aye aye opposed like sign motion passes next reorganization of technology

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13. 10.d

    ↳You arrived here from a search for “Technology Solutions Department reorganization” — transcript expanded below

    Reorganization of Technology Solutions Department

    approved

    Council approved a reorganization of the Technology Solutions Department, eliminating a second director position, creating a Technology Solutions Manager position, and adding a help desk support technician. The restructuring aligns with recommendations from a prior study and creates a budget surplus of $7,570 per fiscal year.

    • motion:Motion to approve the reorganization of the Technology Solutions Department as proposed. (passed)

    📍6141 Ponder Road👤Dan Callahan👤Marlo Jones👤Mr. Fuchs👤Ms. Meyers👤Robert#Information Technology Infrastructure Library (ITIL) 4#Technology Solutions Department reorganization

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    [01:08:03] solutions department as you know [01:08:09] late last year a study was conducted on the city's technology solutions department and there were [01:08:18] several recommendations set forward in that respect to address the future needs of the city [01:08:27] and in that regard Mr. Fuchs has a an agenda item that reflects a reorganization of the technology [01:08:37] solutions department that is in line with the recommendations that were set forth in that report [01:08:43] you could good evening Mr. Mayor council members our request is reclassifying some of the staffing [01:08:52] and adding additional staffing in the technology solutions department to better address the current [01:08:57] and future needs of the city these include establishing a new position in the realignment [01:09:02] of the operational hierarchy of the department right sizing the department and filling the roles [01:09:09] uh will allow the department to better meet those needs an analysis was conducted and identified [01:09:16] several factors that would be remediated through restructuring through the information technology [01:09:22] infrastructure library four some of these efficiencies were identified so the technology [01:09:29] solutions director exists with a technology solution manager is the recommendation and that [01:09:36] will assign appropriate levels of dispersion between a strategic outlook and an operational [01:09:43] manager this amended position allows for a lateral peer for the current network administrator [01:09:51] who is responsible for the it's physical assets and the design of its architecture this manager [01:09:58] would be responsible for the actual assets and the management of the personnel from an operational [01:10:04] perspective in addition a help desk support technician would allow the technology solutions [01:10:13] department a little bit more autonomy and freedom from reliance on costly vendors and contractors [01:10:21] to execute functions that are well within their competencies this also allows for more timely and [01:10:27] structured response to issues that the city departments have with their information technology [01:10:34] assets the recommendation for this is that these additions and realignments be approved as proposed [01:10:41] all of these initiatives enhance succession planning and promote growth from within this [01:10:46] also serves to benefit the technology solutions department which in turn benefits the city of [01:10:51] rich at large from a budgetary and financial fiscal impact the removal of the technology [01:10:59] solutions director position actually creates a surplus with the addition of the technology [01:11:05] solutions manager and the help desk support technician to the tune of seventy five hundred [01:11:10] and seventy dollars per fiscal year as currently budgeted barring any questions that's all i have [01:11:21] open up for public comment [01:11:36] marlo jones 6141 ponder road um on the topic of technology i'm glad that the city is doing [01:11:43] something and updating that because i read somewhere in a survey that the technology [01:11:51] wasn't up to date i think you've all seen the survey i'm talking about um my next thing about [01:11:58] technology is um this is more addressed to mrs uh the city clerk miss meyers last time i came here [01:12:05] i asked you for some documents that i purchased from you me and the honorable dan callahan that [01:12:10] stood here today we've emailed you you have not emailed us back we've asked for those documents [01:12:16] because the documents that we picked up from you were um very not able to read i think your toner [01:12:23] on the printer was not working that day or something but they were very ineligible so [01:12:28] we're asking publicly for those documents instead of giving us all those papers if we can condense [01:12:33] it to a hard drive i just i did not receive any email from you and i don't have your phone [01:12:40] number to call you we spoke on the phone actually me and you right i don't have your phone number [01:12:46] but um you need to resubmit the request i went back to try to find the request [01:12:50] and when you so you did get my initial my initial email if you could take that up with her after the [01:12:56] meeting mr jones okay i just wanted to see what was going on i didn't know if that was kind of [01:13:00] technology issues you guys are having or what you know because i read in the survey the technology [01:13:05] issues are not going good for the city okay thank you thank you any other discussion [01:13:14] bring it back to council move for approval second the maker yeah i i noticed the uh that says that [01:13:23] it has a provides us a surplus to put this position in is is that because we won't have i'm [01:13:30] kind of trying to fit that there'll be less outside services needed or [01:13:37] the director position and funding two positions at a lower salary so that's why we have a surplus [01:13:47] okay [01:13:51] and this what is your position can i speak i'm just wondering what the position is [01:13:59] uh initially in the budget the previous budget it was two directors myself and another position [01:14:08] another director so what what this position is going to do is we're eliminating that second [01:14:14] director to make it a manager to make it a manager and that's where your surplus comes [01:14:20] all right well i'll have to i'll just not ask any more questions because it's [01:14:25] i'll i'll look at it more closely in the budget thank you do we have a motion in a second [01:14:31] uh yes i did second so you're second deputy mayor yeah so um just just a comment um you know when i [01:14:38] first uh got on council and did or did the dog and pony show through all the divisions and so [01:14:43] forth i was just really amazed at our um technology department and uh the um [01:14:52] the um let's say a small number of staff what they were trying to accomplish [01:15:00] the city. And the entire city is just like all of us, are becoming more and more relied [01:15:07] upon technology, that it works, and that the systems are good, and that we can get the [01:15:12] help we need when we can't get it figured out, right? And so, you know, with this change [01:15:20] in the department, it really adds some additional manpower that will not only benefit each [01:15:29] department within the city, because they all use it, particularly, you know, our police [01:15:34] department and public works and everybody, they all do. And, you know, as we become more [01:15:43] and more reliant, I mean, pretty soon we're going to be able to check our water flows [01:15:47] on our computers, you know, every time we flush a toilet, we're going to be able to [01:15:50] watch it on our computer, right? So that's all driven with technology, and it becomes [01:15:57] really critical. And we've also seen in this past year, there's been some other cities [01:16:02] that's had issues with security and cyber attacks and so forth on their various systems. [01:16:09] And I think it's crucial, you know, that we, you know, we man up with the software and [01:16:17] the manpower we need to keep this going, because it's one place we just cannot let get by us. [01:16:25] So I look forward to the change and our steady improvements. [01:16:30] Councilwoman? [01:16:31] Yep, technology is moving quickly, so we have to keep up. And I think that allowing [01:16:36] for opportunities for advancement within the department is a big deal, too. I think, again, [01:16:42] on the surveys, part of the surveys were not having enough advancement opportunities, and [01:16:47] I think this changes some of that to allow for some of that advancement. [01:16:50] Mr. Murphy? [01:16:51] Yeah, I like the way it shuffled up a little bit and changed things around. That's a healthy [01:16:57] thing, and I hope we get more busy bees in there. [01:17:02] I am hopeful with the extra set of hands that this will also help provide a more responsive [01:17:08] department, so when somebody asks a question, we can get something dealt with a little faster. [01:17:17] That certainly is the culture that Robert has created already. [01:17:22] There's no further discussion. All those in favor, please signify by saying aye.

    This text was generated automatically from the meeting video. It is not a verbatim or official record. For exact wording, consult the video or the city clerk.

14. 11Communications▶ 1:17:26
15. 8.a

    Purchases/Payments for City Council Approval

    on consent

    Approval of purchases/payments by City Council on the consent agenda.
16. 12Adjournment