Council awarded Wanamaker Jensen Architects a $49,000 contract for the $500,000 Meadows Dog Park improvements and got a Q3 portfolio update showing pandemic-driven earnings drops.
15 items on the agenda · 9 decisions recorded
On the agenda
- 1Call to Order – Roll Call▶ 0:00
- 2
Pledge of Allegiance
Pledge of Allegiance and a moment of silence in honor of servicemen and women.
▶ Jump to 0:14 in the videoShow transcriptHide transcript
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[00:00:14] Thank you. [00:00:15] I'd like to ask you all to please stand, join me in the Pledge of Allegiance, remain standing for a moment of silence in honor of our servicemen and women at home and abroad. [00:00:25] I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all.
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- 3
Moment of Silence
The council recited the Pledge of Allegiance and observed a moment of silence in honor of servicemen and women at home and abroad.
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[00:00:15] I'd like to ask you all to please stand, join me in the Pledge of Allegiance, remain standing for a moment of silence in honor of our servicemen and women at home and abroad. [00:00:25] I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all. [00:00:43] Thank you. You may be seated.
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- 4
Approval of August 19, 2020 Regular Meeting Minutes
approvedCouncil approved the minutes of the August 19, 2020 regular meeting by voice vote.
- motion:Approve the August 19, 2020 regular meeting minutes. (passed)
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[00:00:46] Next item on the agenda is the approval of the August 19th meeting minutes. [00:00:51] Move. [00:00:52] Second. [00:00:53] Discussion? Hearing none, all those in favor, please signify by saying aye. [00:00:57] Aye. [00:00:58] Aye. [00:00:59] Aye. [00:01:00] Aye. [00:01:01] Aye. [00:01:02] Aye. [00:01:03] Aye. [00:01:04] Aye. [00:01:05] Aye. [00:01:06] Aye. [00:01:07] Aye. [00:01:08] Aye. [00:01:09] Aye. [00:01:10] Aye. [00:01:11] Aye. [00:01:12] Aye. [00:01:13] Aye. [00:01:14] This meeting will wrap up the week of September the 26th to October 4th, but of course because of COVID and the pandemic, there aren't going to be any live events.
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- 5
Proclamation - National Drive Electric Week (By Title Only)
approvedCouncil issued a proclamation by title only for National Drive Electric Week, noting that related events will be virtual this year with hopes of resuming an in-person Cruise-In next year.
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[00:01:23] It's all going to be virtual stuff this year and hopefully next year we'll be able to do another Cruz in like we've done in the past. [00:01:32] Now, I'll I'll pass on that.
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- 6Vox Pop for Items Not Listed on the Agenda or Listed on Consent Agenda▶ 1:39
- 7.a
Environmental Committee Minutes - July 2020
approvedon consentCouncil approved the consent agenda, which included the July 2020 Environmental Committee Minutes, on a voice vote with no items pulled.
- motion:Motion to approve the consent agenda. (passed)
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[00:47:25] did and say, I'd like to say something at the conclusion of Vox Pop, because that will [00:47:31] make it easier for the citizens that are here wanting to talk to us to get some sort of [00:47:35] answer back on a timely basis. So, excellent point, Mr. Allman. [00:47:39] Thank you. [00:47:40] Now that we're done with Vox Pop consent agenda... [00:47:43] Move for approval. [00:47:45] Second. [00:47:47] I was going to say, somebody please. [00:47:50] Any items to be pulled? Hearing none, all those in favor, please signify by saying aye.
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- 7.b
You arrived here from a search for “Parks and Recreation Advisory Board Minutes - June 2020” — transcript expanded below
Parks and Recreation Advisory Board Minutes - June 2020
approvedon consentConsent agenda containing the Parks and Recreation Advisory Board June 2020 minutes was moved for approval without items pulled.
- motion:Motion to approve the consent agenda. (passed)
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[00:47:25] did and say, I'd like to say something at the conclusion of Vox Pop, because that will [00:47:31] make it easier for the citizens that are here wanting to talk to us to get some sort of [00:47:35] answer back on a timely basis. So, excellent point, Mr. Allman. [00:47:39] Thank you. [00:47:40] Now that we're done with Vox Pop consent agenda... [00:47:43] Move for approval. [00:47:45] Second. [00:47:47] I was going to say, somebody please. [00:47:50] Any items to be pulled? Hearing none, all those in favor, please signify by saying aye.
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- 7.c
Cultural Affairs Committee Minutes - July 2020
approvedon consentCouncil approved the consent agenda, which included the July 2020 Cultural Affairs Committee Minutes.
- motion:Motion to approve the consent agenda. (passed)
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[00:47:25] did and say, I'd like to say something at the conclusion of Vox Pop, because that will [00:47:31] make it easier for the citizens that are here wanting to talk to us to get some sort of [00:47:35] answer back on a timely basis. So, excellent point, Mr. Allman. [00:47:39] Thank you. [00:47:40] Now that we're done with Vox Pop consent agenda... [00:47:43] Move for approval. [00:47:45] Second. [00:47:47] I was going to say, somebody please. [00:47:50] Any items to be pulled? Hearing none, all those in favor, please signify by saying aye.
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- 7.d
Purchases/Payments for City Council Approval
approvedon consentThe consent agenda, which included Purchases/Payments for City Council Approval, was approved by voice vote with no items pulled.
- motion:Motion to approve the consent agenda. (passed)
▶ Jump to 47:23 in the videoShow transcriptHide transcript
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[00:47:25] did and say, I'd like to say something at the conclusion of Vox Pop, because that will [00:47:31] make it easier for the citizens that are here wanting to talk to us to get some sort of [00:47:35] answer back on a timely basis. So, excellent point, Mr. Allman. [00:47:39] Thank you. [00:47:40] Now that we're done with Vox Pop consent agenda... [00:47:43] Move for approval. [00:47:45] Second. [00:47:47] I was going to say, somebody please. [00:47:50] Any items to be pulled? Hearing none, all those in favor, please signify by saying aye.
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- 8.a
Board Re-Appointments: John Grey and Daniel Maysilles, Land Development Review Board
approvedCouncil reappointed John Grey and Daniel Maysilles to the Land Development Review Board for three-year terms expiring September 1, 2023. Both members have served on the board for over 15 years.
- motion:Motion to reappoint John Grey and Daniel Maysilles to the Land Development Review Board for three-year terms. (passed)
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[00:47:55] Aye. [00:47:56] Opposed, like sign. Motion passes. [00:47:58] Next, board reappointments to the Land Development Review Committee. [00:48:02] Yes, sir, Mr. Mayor. I think it's important to note that Mr. John Gray and Mr. Dan Maceas [00:48:08] have both served on the Land Development Review Board for periods in excess of 15 years. [00:48:14] They are both very valued members. Their current terms expired February 21st of 2020. [00:48:23] They have since that time submitted their request to be reappointed. [00:48:28] If you determine it is appropriate to reappoint them, their terms will be for a three-year [00:48:34] period of time, and they will be up for renewal on September 1st of 2023. [00:48:41] Very good. [00:48:43] Any public discussion? Hearing none... [00:48:46] Move for approval. [00:48:47] Thank you. Do we have a second? [00:48:49] Second. [00:48:50] Discussion? [00:48:51] Thank you for continuing, giving us a hand, since there have been a lot of changes in that. [00:48:56] You know, that committee has done a great job. [00:49:00] Absolutely. [00:49:02] Any further discussion? Hearing none, all those in favor, please signify by saying aye. [00:49:07] Aye. [00:49:08] Opposed, like sign. Motion passes.
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- 8.b
Meadows Park Improvement Project
approvedCouncil approved entering into a contract with Wanamaker Jensen Architects Incorporated for $49,000 to provide architectural and engineering services for the Meadows Dog Park improvement project, with a total project cost of $500,000. Construction administration will be handled in-house by the Public Works Construction Management Division.
- motion:Motion to approve entering into an agreement with Wanamaker Jensen Architects for architectural and engineering services for the Meadows Park Improvement Project at $49,000. (passed)
Main Street Landing ProjectMeadows Dog ParkSims ParkWanamaker Jensen Architects IncorporatedDeputy MayorMr. MurphyMeadows Park Improvement ProjectParks and Recreation Master PlanRecreation and Aquatic Center ProjectSims Park Project▶ Jump to 49:10 in the videoShow transcriptHide transcript
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[00:49:10] The Meadows Park Improvement Project. [00:49:13] Yes, sir. Mr. Mayor, members of the Council, the purpose of this agenda item is to seek your approval [00:49:21] of entering into a contract with Wanamaker Jensen Architects Incorporated, [00:49:28] who worked with the City on both the Sims Park Project and the Recreation and Aquatic Center Project. [00:49:38] They are proposing specifically to provide architectural and engineering services [00:49:44] related to a project to make improvements at Meadows Dog Park, [00:49:50] which was outlined in the Parks and Recreation Master Plan. [00:49:55] The services that they are proposing to provide include master planning, the improvements, [00:50:03] the preparation of construction documents, bidding, and permitting assistance. [00:50:09] It does not include any form of construction administration. [00:50:13] The staff feels very strongly that our Construction Management Division of the Public Works Department [00:50:23] are perfectly qualified to tend to construction management on this project. [00:50:29] The fee being requested for the services is $49,000, which is just less than 10% of the project cost, [00:50:39] which is $500,000. [00:50:42] We are recommending that you consider allowing the staff to enter into an agreement with Wanamaker Jensen [00:50:50] for the proposed project. [00:50:52] Thank you. Open it up for public comment. [00:50:55] Seeing no one come forward, bring it back to Council. [00:50:58] Did we bid this out? [00:51:00] Actually, Wanamaker Jensen is one of the firms that are listed on our pre-approved list for architectural services. [00:51:11] And if they would have come in at a higher number, it would have been bid out. [00:51:17] But industry standards for this type of work at 10% of aggregate cost is very favorable. [00:51:25] Move for approval. [00:51:27] Second. [00:51:28] Anchor? [00:51:29] Second. [00:51:31] Lucky dogs, I would like to say. [00:51:35] We've been waiting all week to say that, haven't we? [00:51:38] That's why you seconded it. [00:51:41] No, I mean, seriously, I would like to share, though, that dogs, [00:51:48] until I've spent time at the Main Street Landing Project and until I see the folks that are moving in, [00:51:56] dogs, the cats keep under cover pretty good, but the amount of folks that are moving in that have pets is crazy. [00:52:06] I mean, there are just pets everywhere. [00:52:10] There's a playground for young kids, too, there. [00:52:14] And I should have commented on the types of improvements that are proposed. [00:52:17] A dog park is certainly an integral part of the project, but it's only one component. [00:52:22] I wasn't complaining. [00:52:23] I think my point is that this is needed there badly, you know, drinking water out of an old bucket or whatever it is. [00:52:33] It would be nice to have some fresh water and have a nice process that works. [00:52:37] I'm sure that will all be part of their design. [00:52:39] But I think as we look at other parks, and I know we have dog stations everywhere, [00:52:45] it seems like having a good variety of locations other than the Great Preserve is an attraction to people to come to the city. [00:52:57] So people I talk to don't know anything about it, and I'm not going to tell them until after it's built. [00:53:05] Yeah, it's not a pretty sight right now. [00:53:07] No, it is. [00:53:08] But it would be a wonderful thing. [00:53:10] I mean, this is a super playground for the dogs here. [00:53:13] It's for the people on the south side of town, too. [00:53:15] Right. [00:53:16] Mr. Murphy? [00:53:18] I'm good. [00:53:19] Deputy Mayor? [00:53:20] I'm good as well, thank you. [00:53:21] In that case, we've got a cat, not dogs, but we are dog sitting, so it'll be good for the dog owners and the dogs themselves. [00:53:34] No further discussion. [00:53:35] All those in favor, please signify by saying aye. [00:53:38] Aye. [00:53:39] Opposed? [00:53:40] I've been called dirty dogs before. [00:53:43] Motion passes.
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- 8.c
Quarterly Cash & Investment Performance Report
discussedFinance Director Crystal Beast presented the quarterly cash and investment performance report for the quarter ending June 30, 2020. The city's portfolio totaled $31,967,309, with income earnings of $69,208 (down from $114,000 the prior quarter due to the COVID-19 pandemic). The portfolio was in compliance with investment policy limits, and the report was received without action.
Florida Municipal Investment TrustFlorida Prime (SBA)BrianCrystal BeastMr. AltmanQuarterly Cash & Investment Performance Report Q3 FY2020U.S. Treasury obligationsWater and sewer capital projects bond proceeds▶ Jump to 53:45 in the videoShow transcriptHide transcript
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[00:53:46] Next, we have a quarterly cash and investment report. [00:53:49] Yes, Mrs. Beast, who serves as the city's finance director, has prepared a quarterly investment report, [00:53:56] and she's prepared to present that to you at this time. [00:53:59] Good evening. [00:54:01] Good evening. [00:54:10] Tonight I will give you a brief overview of the city's investment performance over the last quarter, ending June 30th, 2020. [00:54:19] Because the last quarter was during the height of the COVID-19 pandemic, [00:54:25] you would imagine that there haven't been many transactions or investment growth during this last quarter, [00:54:34] so you'll see that during the presentation. [00:54:39] At June 30th, 2020, there was a total of $31,967,309 in the city's cash and investment portfolio. [00:54:52] Of that total, $7.9 million was held in checking, [00:54:56] and the remaining was held in the three investment options that the city has chosen to invest in. [00:55:06] The first is the SBA, or Florida Prime, that had a total of $14.2 million. [00:55:13] Florida Municipal Investment Trust had a total of $4.4 million. [00:55:18] And U.S. Treasury obligations ended at $5.5 million. [00:55:26] Income earned during the quarter totaled $69,208, which is significantly lower than what we've seen in the past. [00:55:37] Last quarter, we ended at $114,000, so about $45,000 less than what we've generally earned during a quarter. [00:55:47] We expect, as the economy adjusts to the pandemic and gets out of it and can bounce back, [00:55:57] we expect those income earnings to increase. [00:56:03] The city's investment policy establishes guidelines for diversification and investment limits. [00:56:10] As of 6-30-2020, the city's portfolio was in compliance with those limitations. [00:56:18] You'll see that the largest component of the city's portfolio is in SBA. [00:56:23] We invested a total of 44% of the city's funds, and the max in that funding source is 50%, so we were well under. [00:56:33] We were right at the limit for our checking account. [00:56:36] Our maximum there is 25%, so we were at the limit, not over. [00:56:41] But at the end of this quarter that we're in now, the next quarter, [00:56:46] we will be making some changes so that we're well in at fiscal year end. [00:56:52] The other two investment engines were also well under their limits. [00:56:59] We were at 17%, and Florida Municipal Investment Trust, we were at 14%, and the limit there is 25%. [00:57:10] This final slide provides a comparison to the previous quarter. [00:57:15] There hasn't been much change. [00:57:17] There was an increase of about $1.3 million compared to last quarter, [00:57:22] and that change really is just related to cash flow that we received in. [00:57:29] You'll see that the checking account increased by 2.5 and SBA decreased by about 1.3, [00:57:36] and that is just a transfer of funds so that we can cover some water and sewer capital projects. [00:57:43] So that transfer is bond proceeds that we received last year. [00:57:48] It went into the checking account to cover water and sewer projects. [00:57:53] The change in the other two investment accounts is directly related to income earned. [00:58:01] And that's all I have for this quarter. [00:58:05] I just get a kick out of United States treasurer obligations, [00:58:09] like we're supposed to give some money to the federal government. [00:58:12] Just the term, you know. [00:58:14] It's their obligations to us, so it's cool. [00:58:18] Thank you very much. [00:58:19] Any questions? [00:58:20] Mr. Altman? [00:58:21] I just have to. [00:58:23] If we go back to those rate of returns again. [00:58:31] Right. [00:58:32] So I'm trying to do some quick math, but 1.6% of the $5 million equals 0.9% of the $14 million. [00:58:45] There must have been something, either an annual maturity, and I don't know. [00:58:51] How does that jive? [00:58:53] I guess mathematically it doesn't make sense. [00:58:55] The U.S. treasury obligations, that's a treasury bill that the city has invested to. [00:59:00] We invest into it at the beginning of the fiscal year. [00:59:03] And so we actually purchase it at a discounted rate. [00:59:06] So we earn on it over the course of the year, and so it's basically recognized. [00:59:15] So we earn it by the discount, but I recognize it over the course of the year evenly. [00:59:22] So each quarter I recognize the $22,662 as a quarter of the discount that we purchased it at. [00:59:32] So that one is a little skewed. [00:59:34] It's not a true market percentage as the other two investment engines are. [00:59:41] So your rate of return is showing higher, but making $22,000 in one quarter on $5 million [00:59:47] and making $24,000 on three times that much would appear that those rate of returns aren't reflective of the numbers earned in the quarter. [01:00:00] Anyway, I can talk later. There's no need to go through that now, but I just wonder if I could get some, I don't want to put you on the bus. [01:00:10] The accountant and him coming out? [01:00:13] No, I have no problem with that. [01:00:15] So long as Brian's not standing up there, then we're lost too. [01:00:21] Any other questions? [01:00:23] None. Thank you very much, Crystal.
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- 9Communications▶ 1:00:25
- 10Adjournment▶ 1:18:09