Council hired Hennessy Construction for $326,868 to manage the $1.8 million library project, approved $67,620 in pool deck LED lighting, and accepted a clean FY2019 audit.
13 items on the agenda · 8 decisions recorded
On the agenda
- 1Call to Order – Roll Call▶ 0:00
- 2
Pledge of Allegiance
Pledge of Allegiance and a moment of silence honoring servicemen and women and Representative Lewis, who passed away that weekend.
▶ Jump to 0:18 in the videoShow transcriptHide transcript
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[00:00:18] Thank you. [00:00:19] I'd like to ask you all to stand, join me in the Pledge of Allegiance, remain standing [00:00:20] for a moment of silence in honor of our servicemen and women at home and abroad and in remembrance [00:00:25] of Representative Lewis who passed away this weekend. [00:00:29] I pledge allegiance to the flag of the United States of America and to the republic for [00:00:35] which it stands, one nation, under God, indivisible, with liberty and justice for all.
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- 3
Moment of Silence
The council observed a moment of silence honoring servicemen and women and in remembrance of Representative Lewis, who passed away that weekend, followed by the Pledge of Allegiance.
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[00:00:18] Thank you. [00:00:19] I'd like to ask you all to stand, join me in the Pledge of Allegiance, remain standing [00:00:20] for a moment of silence in honor of our servicemen and women at home and abroad and in remembrance [00:00:25] of Representative Lewis who passed away this weekend. [00:00:29] I pledge allegiance to the flag of the United States of America and to the republic for [00:00:35] which it stands, one nation, under God, indivisible, with liberty and justice for all.
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- 4
Approval of June 30, 2020 Emergency Meeting and July 7, 2020 Regular Meeting Minutes
approvedCouncil approved the minutes from the June 30, 2020 emergency meeting and the July 7, 2020 regular meeting.
- motion:Approve the June 30, 2020 emergency meeting minutes and July 7, 2020 regular meeting minutes. (passed)
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[00:00:48] Thank you, you may be seated. [00:00:51] Next item on the agenda is the approval of the June 30th emergency meeting and July 7th [00:00:59] regular meeting minutes. [00:01:01] Move for approval. [00:01:02] Second. [00:01:03] Discussion? [00:01:04] Hearing none, all those in favor please signify by saying aye. [00:01:07] Aye. [00:01:08] Opposed? [00:01:09] Like sign. [00:01:10] Motion passes.
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- 5
Presentation of Annual Report - Parks & Recreation Advisory Board
tabledThe Parks & Recreation Advisory Board annual report presentation was deferred because the presenter, David Schrader, had not yet arrived. Council agreed to move to the next item and reschedule if he did not appear.
- direction:Council directed to move to the next agenda item and provide the presenter additional time to arrive, with the option to reschedule if he did not. (none)
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[00:01:11] Next is the presentation annual report for Parks and Rec. [00:01:15] Thank you Mr. Mayor, we were expecting Mr. David Schrader to be in attendance this evening [00:01:20] to represent this plan. [00:01:22] I have not heard that he was detained for any reason but I would ask at this time perhaps [00:01:29] that we move to the next agenda item and provide him a few extra minutes to arrive. [00:01:37] Very good and if he doesn't we'll just reschedule it.
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- 6
Presentation of Annual Report - Cultural Affairs Committee
discussedRichard Melton, Chairman of the Cultural Affairs Committee, presented the committee's annual report, highlighting accomplishments including performances by the Florida Orchestra and Florida Big Band, a new relationship with the Richey Suncoast Theater, progress on the MAPS Museum, and the Sculpture Walk project. He requested the city attorney facilitate changes to the Art on the Go library loan program and asked Council to reconsider their prior vote against certain sculptures, also noting concern about a budget reduction for the CAC.
Orange Lake and Sims ParkSwetman School CampusFlorida Big BandFlorida OrchestraMAPS Museum of Anthropology, Paleontology and SciencePasco County SchoolsRichey Suncoast TheaterRichard MeltonArt on the Go programCAC budgetCultural Affairs Committee Annual ReportRecreation and Aquatic CenterSculpture Walk project▶ Jump to 1:40 in the videoShow transcriptHide transcript
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[00:01:40] Next item on the agenda is annual report for the Cultural Affairs Committee and I do know [00:01:44] that we have the chairman of that group with us tonight. [00:01:47] Mr. Melton is present this evening. [00:01:49] Good evening. [00:01:50] Mr. Melton, can we ask you to sit down in front of a mic? [00:01:53] Absolutely. [00:01:59] Good evening everyone. [00:02:00] Spin it around or pull it closer or something. [00:02:03] What? [00:02:04] Pull it closer. [00:02:05] How's that? [00:02:06] Is that better? [00:02:07] That's better. [00:02:08] Or should I just? [00:02:09] Yeah. [00:02:10] That's good. [00:02:11] The Cultural Affairs Committee was created to make recommendations and advise City Council [00:02:15] on the financial sponsorship and creation of cultural activities for the education and [00:02:20] recreation of the citizens. [00:02:23] We as a city have much to be grateful for in recent accomplishments with our fantastic [00:02:27] Recreation and Aquatic Center, a Christmas performance by the world-class Florida Orchestra [00:02:33] and the Florida Big Band during a day of art and music around Orange Lake and Sims Park. [00:02:41] Our city has come together in many aspects including a new working relationship with [00:02:45] the Ritchie Suncoast Theater that has been a long time coming. [00:02:50] Also of note, preparations for landing the MAPS Museum of Anthropology, Paleontology [00:02:55] and Science. [00:02:56] I have personally been actively involved in bringing this to our area in a combined effort [00:03:01] with Pasco County Schools. [00:03:05] This has been a phenomenal opportunity and our next step is to branch out with Swetman [00:03:09] School Campus, extending our programs and developing a cultural center slash museum [00:03:15] that we will certainly be proud of. [00:03:20] Another monumental art project with our city library is Art on the Go program. [00:03:25] It has not gotten as much traction or response as we had hoped for. [00:03:29] The intention from the beginning was to make the loan of a piece of art as simple as getting [00:03:34] a book and we wanted that to be free. [00:03:37] No holding a credit card or file. [00:03:40] Just make it the exact same way we check out books. [00:03:43] Putting a painting in a box and off you go to enjoy for three months of culture and bring [00:03:48] it back so someone else can enjoy it. [00:03:51] I'm asking that our city attorney make the change to foster growth in this program. [00:03:57] The art piece is mine to lose and was never meant to make money but to help advance our [00:04:05] culture in our city. [00:04:06] The Cultural Affairs Committee has worked tirelessly on the Sculpture Walk project to [00:04:12] be on display around Orange Lake and Sims Park. [00:04:15] We are currently in the process of accepting applications from artists and we will review [00:04:20] the art and make recommendations to City Council. [00:04:24] Additionally, it is my opinion that the Sculpture Walk that you all voted against, stating that [00:04:31] some of them did not represent the feel of the city or they were a safety concern. [00:04:38] Unfortunately, due to the COVID situation, I was not able to address you personally. [00:04:44] To help everyone understand that art is subjective, as we say, beauty is in the eye of the beholder. [00:04:50] I kindly ask this to be reconsidered, letting me address you properly. [00:04:57] In closing, looking over the budget for the CAC, I see a reduction. [00:05:02] As I have mentioned in the past before, ROI has a return on investment of 10% nationwide. [00:05:11] Please be conscientious of this when making decisions that have no return on our investments [00:05:18] in other budgetary decisions. [00:05:20] Respectfully, Richard Melton. [00:05:23] Thank you. [00:05:25] Questions? [00:05:26] Comments? [00:05:29] Just to throw you a bone here, we didn't all vote against the sculpture. [00:05:33] I tossed my vote on that one. [00:05:40] I just want to say too that budget is not locked in stone. [00:05:45] If something comes up in your committee and you think that it's worthy of us, [00:05:49] bring it to us and we'll take a look at it and see if there's another area in the budget [00:05:54] that we could borrow money or shift money. [00:05:57] I'd like to have $50,000, since you bring that up, to do a bronze in Sims Park. [00:06:05] Because that's what that's going to cost. [00:06:08] Actually, it's going to cost more than that. [00:06:10] It's going to cost $12,000 to $15,000 for the prototype and $50,000 for the bronze. [00:06:15] Anybody that wants to pitch in for that, I'm gladly to take your money. [00:06:21] Thank you. [00:06:24] We have an audit report?
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- 7
Audit Presentation by Clifton Larson Allen, LLP
discussedClifton Larson Allen LLP presented the FY ending September 30, 2019 audit report, issuing an unmodified (clean) opinion with no material weaknesses or significant deficiencies in internal controls. The management letter noted minor items including SBA investment allocation slightly above policy, a general fund overexpenditure, CRA expenditure timing issues, and utility billing rate review recommendations. Council discussed pension fund investments, upcoming GASB lease accounting standards, and red light camera revenue performance.
Clifton Larson Allen, LLPEnterpriseCrystalDanny SpringfieldLance SchmidtMr. AltmanMr. MeltonMrs. FeastMrs. StreisCOVID-19 footnote disclosureCRA expendituresFY 2019 CAFRFirefighter Pension PlanGASB 95Police Retirement SystemRed light camera programUtility billing rates review▶ Jump to 6:25 in the videoShow transcriptHide transcript
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[00:06:25] We do, Mr. Mayor. [00:06:27] Thank you, Mr. Melton. [00:06:28] Thank you. [00:06:29] I'd like to ask Mrs. Streis to join me up front. [00:06:33] We will be presenting to you Clifton, Larson, and Allen, who serve as the audit firm to the city. [00:06:46] They will be presenting the audit report for the fiscal year ending September 30th of 2019 to you electronically. [00:06:58] Very good. [00:07:03] Good evening, Council. [00:07:05] Pleasure to be here today. [00:07:10] This is Lance Schmidt. [00:07:17] Yes, are you guys able to hear me okay? [00:07:19] We got you, Lance. [00:07:20] You're all up. [00:07:23] All right. [00:07:24] Sounds good. [00:07:25] I appreciate that. [00:07:26] Sounds like there's a little bit of a delay, but I think we can do that. [00:07:32] It is a pleasure to be here this evening with you, Council. [00:07:35] I'm glad to present the audit for the year ending September 30th, 2019. [00:07:41] You should have received both the financial statements, as well as our audit report, and then also the governance letter as well. [00:07:51] Rather than reading close to a 200-page chapter to you, I figured we'd make for some highlights of the presentation I have in front of you today. [00:08:09] I do apologize. [00:08:10] There's a little bit of a lag on my end. [00:08:13] I just want to just highlight the fact that all of the highlights that we're going to provide today and the summary information that we're going to provide to you really should be taken in context, both our full audit reports and the CAFRA as a whole. [00:08:27] However, again, I just do want to try to provide some highlights as well tonight. [00:08:35] I mentioned that you should have received a governance letter. [00:08:38] The governance letter is usually a roughly three-page document that covers all of our required communications with governance. [00:08:47] I just want to provide some of the highlights there. [00:08:49] If we had any difficulties encountered during the audit, we would be required to communicate those to you. [00:08:55] This is obviously the first time any of us have tried to complete an audit while both being quarantined and socially distant to some extent. [00:09:07] That did propose some challenges to us. [00:09:09] I'm glad to say that we were able to avoid those and actually deliver the audit report on time. [00:09:14] Even though we did have some challenges there, we did hit all the regulatory deadlines, so very good news there. [00:09:20] The governance letter also has any corrected and uncorrected misstatements. [00:09:23] There was one very small we call an uncorrected misstatement, a very immaterial item that we're just letting you know. [00:09:30] I think there was a $2,000 item in there that we passed on because it was not material. [00:09:34] Again, in the big scheme of things, certainly no major issues there, which is great news. [00:09:42] If we had any disagreements with management, we're really talking about issues of professional judgment or management that there may be a difference. [00:09:52] I'm glad to report that we had none of those. [00:09:55] We did ask both your safety manager and also your finance director to sign a representation letter. [00:10:01] That representation letter basically asked your management team to basically sign off on a financial statement stating that the financial statements aren't true and accurate. [00:10:13] If there were any consultations with other auditors, that other CPA firm or that other set of accountants is required by professional standards to check with us first to make sure they have all the facts. [00:10:25] To our knowledge, there were no consultations or second opinions with other CPA firms. [00:10:31] Again, good news there. [00:10:32] Then later in the presentation, we'll touch on some of the qualitative aspects and also try to give some highlights as well. [00:10:43] Some of the key significant audit matters. [00:10:47] When I say audit quality matters, I don't mean issues, but rather just kind of what our process looks like. [00:10:53] We drill pretty deep into several key transaction cycles. [00:10:57] Cash and investments, revenue and receivables, payroll and benefits, expenditures, accounts payable, financial reporting close, and also entity-level controls. [00:11:05] Talking about what controls are in place for an entity-wide structure. [00:11:11] We take all of that, both our review and inspection of transactions, and all of that kind of falls into our audit approach. [00:11:22] We're conducting interviews and walk-throughs, and then we do a risk assessment, do extensive data analytics. [00:11:28] Then we obviously sample transactions to make sure what we're looking at is accurate, looking at large dollar items, anything that looks unusual. [00:11:36] Then ultimately, all of that concludes into our audit report. [00:11:42] There's a few reports that we issue. [00:11:45] The very first report that we issue is what's commonly referred to as our independent auditor's report. [00:11:52] That is what you would expect an auditor to do. [00:11:55] That's our report on the financial statements. [00:11:58] I'm glad to report that our opinion on your financial statements, on your CAFR for the year end of September 30, 2019, was an unmodified opinion. [00:12:09] That is the best opinion you can receive. [00:12:12] We use the term unmodified because we were able to say everything was materially correct, and we didn't have to say except for. [00:12:19] If there were any exceptions, that would be a qualified or adverse or modified. [00:12:24] But the good news here is you had the best opinion that you can receive unmodified. [00:12:30] Secondly, what we also issue is what we call our independent auditor's report on internal control over preparing those financial statements. [00:12:39] So that report is saying, do we have good payroll controls in place? [00:12:43] Do we have good accounts payable controls in place? [00:12:47] If we had anything that was deemed to be a material weakness or a significant deficiency, we would be required to report those to you in writing and also report it to the board. [00:12:59] I'm glad to report that we had no findings in that report, which, again, is very good news. [00:13:06] You know, we've worked with the city for a few years now, and this is the first year in a few years that we've actually had that. [00:13:14] And that's something that's just handed out. [00:13:17] That is something that, you know, commonly we do see findings that rise to that level. [00:13:23] But, however, the city didn't have any this year. [00:13:25] So, again, great news there. [00:13:28] We also have issued lots of issue of management letter. [00:13:32] where, you know, we like to capture either, you know, smaller, you know, maybe less significant items that we want to communicate to the board, best practices or other just recommendations that we want to make to the board. [00:13:47] And so we had a few things that we wanted to report to the board. [00:13:53] All of this is in detail in the financial statements within the management letter. [00:13:57] Just a quick summary. [00:13:59] When we took a look at the investments, we made sure that the allocation of investments complied with your policy. [00:14:05] We noted that some of your small business administration funds were slightly above what your policy currently allows. [00:14:12] So something to look at. [00:14:13] Maybe the policy needs to change. [00:14:15] Maybe there needs to be, you know, a closer look there. [00:14:18] But, again, didn't rise to the level of being a material issue. [00:14:23] Also, we also did note that, you know, there was, within the general fund, there was an overexpenditure in one of the, in the expenditures. [00:14:32] And so we recommend that budgets be, you know, be used as an active tool to help manage and run the organization. [00:14:42] Third item we have related to compliance with CRA expenditures. [00:14:46] In this case, we had a couple of expenditures, just timing-wise, that got into the wrong year. [00:14:51] Again, dollar amounts were not significant, which is why it did not raise to a higher level. [00:14:56] And lastly, we spent a little additional time this year working with. [00:15:00] your finance department on really going very deep into utility billing rates and the rates [00:15:07] that are used in the system, internal controls, to make sure we have a really good understanding. [00:15:11] We had a huge difference of just best practices that we had in there that we see at other [00:15:15] municipalities. And one in particular that we did have here in Brighton that related [00:15:20] to making sure there's a separate review of utility billing rates. There were some very [00:15:26] small amounts that were all remedied and resolved in terms of both kind of overcharges [00:15:33] and undercharges. And again, all of that played out in the management letter. So if there's [00:15:39] any questions on any of that, I'd be glad to take those at this point. Otherwise, I [00:15:43] wanted to just give you a few financial highlights of the CAFR. [00:15:52] Seeing none, we'll move to the next slide. So again, obviously, you have a large CAFR [00:15:58] in front of you, a lot of good information in there. I always recommend you take a look [00:16:03] at the management question and analysis. That's a great place to kind of see what changed [00:16:07] from last year to this year. This year, we did have a footnote related to COVID-19. Since [00:16:14] we knew that the impact of COVID-19 was definitely uncertain, we knew it was going to impact [00:16:19] the city in a most likely negative way. While that's still yet to be determined what that [00:16:25] looks like long-term, we wanted to at least highlight the fact that, hey, look, as you [00:16:29] look at both investments as of September 30, 2019, and you look at the financial position [00:16:35] there, that obviously there has been a big change since the year end. So again, don't [00:16:39] make a surprise there. Everyone knows that's in there, but we wanted to make sure that [00:16:42] was highlighted. Secondly, just a quick, this is probably one of my favorite statements [00:16:49] of activities. This is on a full accrual basis and includes all your governmental activities [00:16:54] and your business type activities. Business type meaning your water, sewer, your stormwater [00:16:59] utility. I like this page because it shows you both what it costs to provide the core [00:17:05] services for the city. So for example, public safety, you know, look at fire and police. [00:17:14] We look at this and we can see that, you know, roughly we spend, you know, $6.5 million to [00:17:21] provide that service to the citizens of New Port Richey. There's a few charges from services [00:17:29] that offset that. Again, you know, small in comparison to expenses. So we have a net [00:17:35] deficit of $6.2 million. If you go to the very bottom, next to the blue star, you'll [00:17:40] see, when you look at all the governmental activities, there's roughly $13.7 million [00:17:46] expenses that you're not able to recruit from direct fees. What's really important about [00:17:51] that, and you'll see you have a surplus on your business type activities. So the way [00:17:55] that obviously the city has to account for that or cover that deficit, the fact that [00:18:00] you don't charge every time a police officer comes or a firefighter comes out as you assess [00:18:04] taxes. So you can see of that $13 roughly million of expenses related to your governmental [00:18:12] activities, services you provide to your citizens, you make up the difference there through property [00:18:19] taxes, franchise fees, utility taxes, infrastructure tax, et cetera. So you can kind of see that [00:18:25] listed out on this next slide as to how that, you know, how you cover those expenses. And [00:18:31] so, you know, when I talk with governance and we talk, you know, about the role that [00:18:36] governance plays, you know, understanding where the burden lies for funding this is [00:18:42] always an interesting conversation and one that, you know, these couple of pages in particular [00:18:50] in the CAF have really helped get an understanding for how that burden is shared among the citizens, [00:18:56] whether it's a direct charge as a fee for service or something gets shared through property [00:19:00] taxes. And then lastly, you know, I don't think we could talk about the CAFR without [00:19:08] talking about the general fund. The point of this slide is one just to kind of give [00:19:12] you an idea of where the city falls both in terms of revenues and what those revenues [00:19:17] look like. So again, very similar to the previous slide, you can kind of see what, you know, [00:19:21] what's coming in by, you know, taxes, licenses, permits, intergovernmental revenue, charges [00:19:26] for services, fines and court interest, et cetera. And then you can also see what your [00:19:30] fund balance. Fund balance, you know, in the business world being your equity, the difference [00:19:34] between what you own versus what you owe. And you can see you've got approximately $11.6 [00:19:41] million of total fund balance, and you can see the breakdown of that with a highlight [00:19:46] here of this emergency reserve of $2.3 million, the loan assigned of $282 million. [00:19:51] And then I'd be remiss if I didn't talk about just a couple of new accounting standards. [00:19:58] I won't bore you with the details of these in great detail, but I know that there are [00:20:02] some big changes coming with leases, but we'll be working closely with your management team [00:20:08] on to make sure that they're, you know, fully versed and aware of some of those changes. [00:20:14] The good news is that GASB was kind enough with GASB 95 to push back the implementation [00:20:20] date of every new accounting standard, so there's an additional year on that to make [00:20:26] sure that cities and counties have time to be ready for that. So something to look forward [00:20:32] to in the future if you're an accounting nerd and you love this stuff as much as I do. [00:20:38] And so with that, I do just want to say thank you to the city staff and also council and [00:20:43] mayor on, again, providing us the opportunity or allowing us to have the opportunity to [00:20:47] serve the city of New Port Richey. We take our job seriously and want to make sure that [00:20:52] we're always providing a high-quality audit and providing as much value as possible. [00:20:57] So, and I was remiss. I completely blew over our initial intro slide to introduce Danny [00:21:07] Springfield, who was the director on the audit, who really helped make sure that we, you know, [00:21:13] stayed on the timeline there. So again, thank you, Danny, as well. At this time, if there's [00:21:18] any questions, I'd be glad to answer any questions you guys have on the financial statements [00:21:21] of our audit. [00:21:23] Thank you. Do we have any questions? [00:21:26] I do have one. There's a slide that indicated that expenditure, this was in a management [00:21:34] discussion, it said that expenditures in the government activities decreased by 3.76 million [00:21:40] or 16 percent. The key element of that decrease is related to the decline of public safety [00:21:47] expenditures, which decreased by $4 million. That was attributed to pension assets recorded [00:21:57] for the retirement funds. And I know that's general government activities, but those are [00:22:06] those are trust funds, and I'm just curious about, was it actuarial calculations which [00:22:15] decided that our funds are part of the work of our city manager in negotiating pension [00:22:21] benefits or whatever it was? But that particular area about government activities, I'd like [00:22:31] to know if you're familiar with that or if you could comment on it. [00:22:37] Yeah, we are. And, you know, I didn't mention this, but it is worth stating that both the [00:22:46] pension plans are audited by other auditors that we rely on. However, they are included [00:22:51] in the government-aligned activities. And so a couple things to note, and I'll give [00:22:55] you a page number here as well, would be to take a look at page 66 of the CAFR, which [00:23:04] addresses the police retirement system. You can actually see the increase and decrease [00:23:12] in the funds. And so as we take a look at this, there was $3 million of net investment [00:23:17] income in addition to $1.3 million of contributions, payouts were only 1.7. And so when we take [00:23:25] a look at, you know, what that pension liability looked like, pension liability went down approximately [00:23:31] $1.5 million. And then also taking a look at the firefighter as well, which is on page [00:23:40] 71, you can kind of see the ins and the outs of what makes up that liability. You'll see [00:23:44] a decrease there of $500,000. And so very, obviously, very significant year, which really [00:23:51] led to one of the largest contributors to why that decreased. [00:23:58] Lance, also, if you remember last year, we implemented the new GASB standard related [00:24:04] to pension plans. And so that calls for prior period adjustment last year and increase in [00:24:13] pension expenditures on the face of the financial statement. So that would be part of the change [00:24:19] or decrease this year. [00:24:23] So the reason that I bring it up is also in the report, you show the details of the investments [00:24:32] in the fire and the police pension funds. And, you know, having spent some time in the [00:24:39] past sitting in and listening to the investment advisors and very, you know, top of the line [00:24:48] series of different advisors from different companies that are managing that pension [00:24:54] plan, it always just sort of is a little scary when you see the amount of the pension funds [00:25:03] that are invested in the stock market, including a considerable amount in the fire, I think, [00:25:07] that's invested in international investments. So, you know, what's good news this year, [00:25:16] the stock market can fluctuate greatly. I think the overall strategy has been that in [00:25:21] the long term, stocks go up and down. So as long as you don't pull everything out, you're [00:25:25] okay in the long term. But those estimates of income to be gained from the stock market [00:25:33] just outstripped the city's own investments by so much. It has always just kind of troubled [00:25:43] me, I guess, that we could see a situation where the city would be put to the test with [00:25:50] its obligations that it's made without any oversight or any involvement other than just [00:25:58] reviewing. So I don't know. The investors are always watching the environment, all of [00:26:05] the factors, and so they move things in and out. But it must be a little scary to be in [00:26:12] that, to be a stockbroker, is all I can say. [00:26:16] Thank you. [00:26:17] That's a very good point. [00:26:21] Any other questions? [00:26:23] I just have one. You talked about this new approach with the leases. What other leases [00:26:29] do we have besides the vehicles that we're going to bring in? Is there something I'm [00:26:35] missing here? I mean, you can answer it. [00:26:37] Sure. [00:26:39] One of the two you can answer. [00:26:41] Okay. Go ahead. [00:26:45] Well, right now we have a few vehicle leases. We'll obviously have more soon with the [00:26:54] agreement that we have with Enterprise. This new GASB standard, Lance, I'm not sure if [00:26:59] it's operating or capital leases that it refers to or both, but it is something that doesn't [00:27:06] need to be implemented now, but will be for next fiscal year. So we'll definitely make [00:27:11] sure that we have it in place and account for it properly. But we have really just our [00:27:18] vehicle leases and a couple of public work pieces of equipment with public works that [00:27:25] are capital leases. [00:27:26] That's why I really didn't know much about leases that have been brought to us before, [00:27:31] so that's why I was asking. [00:27:34] Mr. Mayor. [00:27:35] Yeah, it's Crystal. [00:27:38] Go ahead. [00:27:38] I'm sorry. Go ahead. [00:27:40] One other just kind of a nuanced item to share as well. So there's a concept of embedded [00:27:46] leases as well, which is kind of a new concept. And what that means is any type of service [00:27:52] contract that has any type of a hardware component or an asset attached with it. So you [00:27:59] may subscribe to a firewall for your IT services that comes with some type of a box or a [00:28:05] system. Going forward, it might be a three-year contract or you have some type of residual [00:28:10] payment that needs to be made. We'll have to actually split out the cost between the [00:28:14] service and the asset and actually record that asset as a capital lease as well. So it [00:28:20] kind of changes, takes everything that's operating and makes the capital, but it also [00:28:23] has a couple of extra routes for us to come through. [00:28:26] Would we have leases with the rec center and equipment there too? Or is that different? [00:28:34] No, we don't currently lease those. [00:28:38] Mr. Altman, you had something else? [00:28:39] Just commentary that the 19 CAFRA showed that, with respect to the police department, I [00:28:49] guess we were $110,000 or $115,000 over budget, which I don't know the amendment had been [00:28:57] made or not. But when we look at our budgets for the current year, we see actual. So unless [00:29:05] we look at the CAFRA versus the actuals to see whether we've managed to live within our [00:29:10] budget, we're operating on actuals from a year and a half back. And I also noticed that [00:29:18] we were a hundred and some thousand dollars overestimating our fines. So I know I'm [00:29:25] beating a dead horse, but I think that some of the expectations of what we generate from [00:29:32] our red light cameras, when you look at the actual that we got in 19 versus what we spent [00:29:41] as a city to operate that, it's still an issue that I have. I know right now we have a stop [00:29:50] sign on Main Street, and as I watch people come through there, most of them, if they [00:29:55] can get away with it, don't stop all the way. So I... [00:30:00] I'm still wondering how long that that revenue source is going to be a revenue source, or how long we're going to keep training ourselves not to slide out onto the highway. [00:30:15] Never, it's really not, but it's pointed out in the financials, and I just wanted to mention, we did not live up to expectations, and I think it was asserted last year that this was [00:30:30] a solid thing, so I hope when we do this year's budget that we look carefully at where those dollars are coming in, and particularly if a large, substantial portion of them are from right turn on red, [00:30:45] going out onto Highway 19, that's a cost for extreme aggravation from a lot of folks that come into town who don't feel that they violated any of their traffic. [00:30:59] I just would like to say if we're not matching up to the budget ideal that we would make in red light cameras, we're probably saving lives, so in that sense, I'm happy that we're not reaching the budget, suggested budget. [00:31:14] That means people aren't actually running the lights as much as we were saving lives. [00:31:19] Anything else? Anybody? Thank you very much for your presentation. [00:31:25] Mr. Mayor, before we move on, if you'd allow me to publicly thank Mrs. Feast and her staff. This is not only an opportunity to extend our gratitude for completing it on time, but without any material weaknesses, and if not for her stewardship of our financials and her commitment and leadership in the department, [00:31:53] that would not have occurred, so thank you very much, Mrs. Feast. [00:31:57] Thank you. Great job, Mrs. Feast. [00:31:59] You know, I was going to save it to the end, but since we brought it up now, it's been one of my, and you know very well, it's been one of my frustrations in the three years you've been here, is that number, three years? [00:32:11] And for you to come through this year with no material faults and on time and just go have a beer tonight, or a glass of wine, thank you very much. [00:32:20] Thank you. [00:32:22] Yes, thank you, Mrs. Feast. [00:32:26] I don't see Mr. Schroeder, so can we just reschedule?
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- 8Vox Pop for Items Not Listed on the Agenda or Listed on Consent Agenda▶ 32:30
- 9.a
Purchase/Payments for City Council Approval
approvedon consentProcedural vote approving the consent agenda, which included this purchase/payments item for City Council approval.
- motion:Motion to approve the consent agenda. (passed)
▶ Jump to 32:51 in the videoShow transcriptHide transcript
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[00:32:51] We have a motion and a second to approve the consent agenda. [00:32:55] All those in favor, please signify by saying aye. Aye. Aye. [00:32:59] Opposed? Motion passes. [00:33:02] Next, business items, Recreation Aquatic Center Pool Deck Lighting Improvement Project.
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- 10.a
Recreation & Aquatic Center Pool Deck Lighting Improvement Project
approvedCouncil approved an agreement with Himes Electric Company, not to exceed $67,620, for pool deck LED lighting improvements at the Recreation & Aquatic Center. The new lighting is more energy efficient, improves patron safety, and directs illumination onto the deck.
- motion:Motion to approve agreement with Himes Electric Company not to exceed $67,620 for pool deck lighting improvements. (passed)
Hillsborough CountyHimes Electric CompanyMurphyUllmanCapital Improvement Project budgetHillsborough County ITB 6228Recreation & Aquatic Center Pool Deck Lighting Improvement Project▶ Jump to 33:06 in the videoShow transcriptHide transcript
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[00:33:07] Yes, sir. [00:33:08] This agenda item is a recommendation to enter into an agreement with Himes Electric Company in the amount not to exceed $67,620 for pool deck lighting improvements. [00:33:23] The improvements, in large part, are based on the fact that the system being proposed is more efficient, and it will also improve the safety of patrons of the pool. [00:33:44] The bid is based on unit pricing as provided by Hillsborough County, ITB number 6228. [00:33:55] The proposal and the pricing is in conformance with our purchasing procedures and guidelines of the city. [00:34:02] If this recommendation meets with your approval, the funding to support the expenditure is in our capital improvement project budget for the current fiscal year. [00:34:14] Thank you. Open up for public comment. [00:34:18] Seeing no one come forward, going to bring it back to council. [00:34:22] I'm going to move for approval, but I'd like to ask a question. Is this savings going to be LED lighting? Where is the savings? [00:34:33] It is LED lighting, thank you. [00:34:35] Great. And it's not only more efficient electrically, but it's better lighting? [00:34:42] Illumination onto the deck rather than in the air, yes. [00:34:48] Anything else from the maker? [00:34:50] No, that's it. I'm sure it's going to look great when it's completed. [00:34:53] Councilman Murphy? No, nothing. [00:34:55] Councilman Ullman? No, sir. [00:34:57] In that case, all those in favor, please signify by saying aye. Aye. [00:35:01] Opposed, like sign. Motion passes. Next, construction management services for the library improvement project.
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- 10.b
You arrived here from a search for “Allstate Construction Incorporated” — transcript expanded below
Construction Management Services for the Library Improvement Project
approvedCouncil approved entering into an agreement with Hennessy Construction Services Corporation for construction management (at-risk) services on the $1.8 million Library Improvement Project, with a fee of $326,868 (6% of construction cost). Hennessy was ranked first by the selection committee over Allstate Construction and Charles Perry Partners, and has previously performed well on the Sims Park and Recreation and Aquatic Center projects.
- motion:Approve agreement with Hennessy Construction Services for construction management services on the Library Improvement Project. (passed)
Allstate Construction IncorporatedCharles Perry Partners IncorporatedHennessy Construction Services CorporationKimley-HornAllmanGuaranteed Maximum Price (GMP)Library Improvement ProjectRecreation and Aquatic Center Improvement ProjectSims Park Project▶ Jump to 35:08 in the videoShow transcriptHide transcript
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[00:35:08] A needs assessment was conducted last year as it relates to our public library. [00:35:16] At the conclusion of the needs assessment, a determination was made that some interior remodeling in large part needs to be tended to, [00:35:29] not only update the facility, but to provide spaces for services that we don't currently provide or that we don't currently provide to the needs of our residents and users of the facility. [00:35:44] The project is proposed to cost $1.8 million. In that respect, it was determined that the most effective method of construction delivery would be through using an at-risk construction manager. [00:36:03] In that regard, proposals were submitted by companies that provide those types of services, and the staff received four responses to our request for proposals. [00:36:19] The shortlist was made, and three firms were identified by a selection committee involving our library director, our director of public works, our assistant director of public works, and our planning director. [00:36:35] At the conclusion of establishing a shortlist, three firms were invited in to present themselves to the panelists and additionally to respond to questions that we had of them. [00:36:50] Based on the presentations and the response to questions, the selection committee completed a value matrix for the three firms, which addressed not only the capability of the management assigned to the project, [00:37:15] but also their ability to adapt to competing expectations of stakeholders, and then lastly, the ability to balance competing demands that you have with every project, and that's the quality, the scope, the timing, and of course the cost. [00:37:39] At the conclusion of that, Hennessy Construction Services Corporation rated first, Allstate Construction Incorporated rated second, Charles Perry Partners Incorporated rated third. [00:37:55] The fee being requested for the services provided by Hennessy Construction Services is $326,868. [00:38:08] That represents 6% of the overall construction of the project, and the Hennessy name may be familiar to you. Not only are they the low bidder and determined to be the most qualified firm, they have performed work for the city both on the Sims Park Project and the Recreation and Aquatic Center Improvement Project. [00:38:36] Their work, based on not only our experience with them, but their references as well, is that they're a top rate performer. They're being fair and reasonable in the fee that they are requesting for the services on this project. [00:38:54] Again, the project is administered on a guaranteed maximum price basis, and it may be additionally important to note that in both cases, the Sims Park Project and the Recreation and Aquatic Center Project, they saved us money not only on a direct purchase system, [00:39:18] which allowed us to buy supplies on a tax-free basis, but at the end of the project, they actually returned money to the contingency fund. We're recommending, as a staff, that you consider allowing us to enter into an agreement with Hennessy Construction Services for the library improvement project. [00:39:42] Thank you. I'll open it up for public comment. Seeing no one come forward to bring it back to Council. [00:39:51] Move for approval. [00:39:52] Second. [00:39:53] To the maker. [00:39:54] Yeah. Did Hennessy do a lot of the work themselves, or did they sub it out in the other two projects? [00:40:01] Hennessy does not have any contractors on staff. They subcontract out all of the work. [00:40:09] What did they do on those projects? Because we had Kimberly Horn running the show on those other two projects. [00:40:16] Kimberly Horn was an architect, engineer, and Hennessy serves as a construction manager. So they did work hand-in-hand, but the ultimate responsibility to deliver the project on time and on budget lies with Hennessy. [00:40:34] To the second. [00:40:36] Nothing. [00:40:37] Mr. Allman? [00:40:38] No, sir. [00:40:39] Deputy Mayor? [00:40:40] They did a great job on Simms Park. I'm sure they will with this as well. [00:40:43] I'm equally sure. They've done a couple of very good projects for us, so looking forward to seeing this. [00:40:50] If there's no further discussion, all those in favor, please signify by saying aye. [00:40:54] Aye. [00:40:55] Opposed, like sign. Motion passes.
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- 11Communications▶ 41:01
- 12Adjournment▶ 1:07:25