Council approved a $1.35 million Augustine Construction change order for the Orangewood Lift Station, a $90,500 Stroud engineering task order, and a 3% raise for the city manager.
14 items on the agenda · 9 decisions recorded
On the agenda
- 1Call to Order – Roll Call▶ 0:00
- 2
Pledge of Allegiance
Pledge of Allegiance and moment of silence in honor of servicemen and women at home and abroad.
▶ Jump to 0:53 in the videoShow transcriptHide transcript
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[00:00:53] So with that out of the way, I'd like to ask you all to please stand, join me in the Pledge [00:00:58] of Allegiance, and remain standing for a moment of silence in honor of our servicemen [00:01:02] and women at home and abroad. [00:01:03] I pledge allegiance to the flag of the United States of America, and to the republic for [00:01:04] which it stands, one nation, under God, indivisible, with liberty and justice for all.
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- 3
Moment of Silence
The council recited the Pledge of Allegiance and observed a moment of silence in honor of servicemen and women at home and abroad.
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[00:00:58] of Allegiance, and remain standing for a moment of silence in honor of our servicemen [00:01:02] and women at home and abroad. [00:01:03] I pledge allegiance to the flag of the United States of America, and to the republic for [00:01:04] which it stands, one nation, under God, indivisible, with liberty and justice for all.
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- 4
Approval of May 5, 2020 Regular Meeting Minutes
approvedCouncil approved the minutes from the May 5, 2020 regular meeting without discussion.
- vote:Approve the May 5, 2020 regular meeting minutes. (passed)
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[00:01:27] Thank you. [00:01:28] You may be seated. [00:01:30] Next item on the agenda is the approval of the May 5th meeting minutes, discussion? [00:01:39] Hearing none, all those in favor, please signify by saying aye. [00:01:42] Aye. [00:01:43] Opposed, like sign.
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- 5Vox Pop for Items Not Listed on the Agenda or Listed on Consent Agenda▶ 1:45
- 6.a
Purchases/Payments for City Council Approval
approvedon consentA motion regarding purchases/payments for City Council approval passed by voice vote.
- vote:Motion to approve purchases/payments for City Council approval. (passed)
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[00:02:03] All those in favor, please signify by saying aye. [00:02:06] Aye. [00:02:07] Opposed, like sign. [00:02:08] Motion passes. [00:02:09] Next, we'll go to business items.
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- 7.a
Quarterly Cash & Investment Performance Report
discussedFinance staff presented the quarterly cash and investment performance report as of March 31, 2020. The city held $30,669,843 in total cash and investments with an average rate of return of 1.5%, earning $114,151 in interest for the quarter. Staff noted the investment policy review is planned for the summer after the audit.
Florida Municipal Investment TrustState Board of Administration - Florida Prime Trust FundMrs. FeistInvestment Policy ReviewQuarterly Cash & Investment Performance Report (Q2 FY2020)U.S. Treasury Obligations▶ Jump to 2:11 in the videoShow transcriptHide transcript
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[00:02:11] The quarterly cash and investment performance report. [00:02:14] Yes, sir, Mr. Mayor. [00:02:16] I will be asking Mrs. Feist to present this agenda item to you. [00:02:21] The investment report includes a cash and investment summary, as well as a note of transactions [00:02:30] that have occurred within the last quarter, and an analysis of our status in respect to [00:02:39] the investment portfolio. [00:02:42] Mrs. Feist, good evening. [00:02:47] All right. [00:02:50] I will give a brief review of the investment performance as of March 31st, 2020, which [00:02:55] is the second fiscal year, excuse me, second quarter of the fiscal year. [00:03:07] In total, the city has $30,669,843 in total cash and investments as of March 31st, 2020. [00:03:20] The makeup of this amount includes, it's kind of hard to see on the screen, I apologize, [00:03:27] roughly about $5.4 million in checking, $15.5 million in state board of administration, [00:03:35] our Florida prime trust fund, $4.3 million in our Florida municipal investment trust, [00:03:42] and $5.5 million in U.S. treasury obligations. [00:03:48] The rate of return, you can see to the far right, on average for the three investment [00:03:54] portfolios, averages about 1.5%. [00:03:59] To compare that to last quarter, last quarter we averaged about 1.81%, so you can see that [00:04:04] our rate of return for this quarter is slightly lower than last quarter, and we do expect [00:04:10] that to be even lower next quarter given the pandemic and the volatile market conditions [00:04:18] right now. [00:04:24] This slide displays our percentage composition of the portfolio, and you'll see that the [00:04:30] majority of our funds are in Florida prime at 50%, and then the rest is made up at 18% [00:04:37] in checking, 18% in obligations, and 14% in our Florida municipal investment trust [00:04:43] fund. [00:04:44] We have met our requirement for the quarter as far as having a balanced portfolio. [00:04:53] Our investment policy requires us to have certain money in certain buckets and to keep [00:04:59] certain percentages, and we've met that requirement for the quarter. [00:05:06] The last slide does a comparison from previous quarter, and you'll see that our checking [00:05:11] has gone down about $865,000 compared to last quarter. [00:05:19] Given the quarter that we're in, that is normal spending, but I will say that there's a slight [00:05:24] increase due to COVID related to purchases and things that we started making at the end [00:05:31] of March related to the pandemic. [00:05:35] The change in our investment accounts is directly related to interest earned, and you'll [00:05:40] see that in total we earned $114,151 in interest for the quarter, and that is all I have. [00:05:52] Take any questions. [00:05:53] Actually, I have one more thing. [00:05:55] Just to give you an update on the review of the investment policy, we do have that planned [00:06:01] to be done over the summer after the audit, and once we get through a lot of the budget [00:06:06] work sessions, that's the next thing in the pipeline for our department to do. [00:06:10] I know that's something that's been brought up, and we are going to make sure we get it [00:06:14] done. [00:06:15] For the benefit of my colleagues, one of the things that I have to do each year is have [00:06:22] a meeting, or in this case, a teleconference with the auditors so they can discuss certain [00:06:29] things that they want to know if I'm aware of, and the last couple of years they've been [00:06:38] in the heat of the summer, and we're actually doing this in May this year, so I'm thrilled [00:06:44] to death. [00:06:47] They ask if I know of any misfeasance, malfeasance, and all that other sort of stuff. [00:06:51] It's the usual thing to make sure that we're not covering up for anybody, and it's just [00:07:00] nice to have it done this early this year, and thank you for getting these reports out [00:07:07] to us as quick as you did this one. [00:07:09] Any other questions or comments, anyone? [00:07:12] Thank you. [00:07:15] In that case, thank you very much, Ms. Feast.
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- 7.b
You arrived here from a search for “Change Order No. 1” — transcript expanded below
2016 Sewer Improvement Project – Change Order No. 1
approvedCouncil approved Change Order No. 1 to the 2016 Sewer Improvement Project contract with Augustine Construction in the amount of $1,353,764.08 to expedite the Orangewood Lift Station and Force Main Project. The change order adds 7,750 feet of 8-inch force main and a new lift station, and positions the city to serve a future development extending toward Little Road that will include single-family homes, apartments, and commercial space.
- motion:Approve Change Order No. 1 to the 2016 Sewer Improvement Project contract with Augustine Construction for $1,353,764.08 covering the Orangewood Lift Station and Force Main Project. (passed)
Little RoadMagnolia Valley DriveMarine ParkwayPlath Roadeast of Rowan Road, Massachusetts Avenue to the north, Olsteen Road to the east, Sunrunner Drive to the southAugustine ConstructionFGUAAllmanCharkeyMurphyNathanRivera2016 Sewer Improvement ProjectChange Order No. 1Lindrick plant bulk agreementMaytum Chambers service areaOrangewood Lakes systemOrangewood Lift Station and Force Main Project▶ Jump to 7:18 in the videoShow transcriptHide transcript
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[00:07:18] Next item is the 2016 Sewer Improvement Project Change Order, number one. [00:07:22] Mr. Mayor, this agenda item relates to the Orangewood Lift Station and Force Main Project, [00:07:31] which we are trying to attach to an existing contract with Augustine Construction, the [00:07:38] purpose of which is to expedite the project. [00:07:43] The amount being requested for the change order is $1,353,764.08, and Mr. Rivera has [00:07:55] prepared a PowerPoint presentation, and so I will ask him to go forward with that for [00:08:01] your additional information. [00:08:07] So the project limits on this change order, we're talking about an area that is east of [00:08:12] Rowan Road, includes Massachusetts Avenue to the north, Olsteen Road to the east, and [00:08:19] then Sunrunner Drive to the south, which is just north of Plath Road. [00:08:28] The one portion of this will include 7,750 feet of 8-inch force main that will travel [00:08:36] along Massachusetts Avenue, it will connect into the existing system at Magnolia Valley [00:08:41] Drive, and then go east down Mass Avenue, and then south down Olsteen Road, where it [00:08:51] will go west on Sunrunner Drive to the existing wastewater treatment plant to the Orangewood [00:08:57] Lakes system. [00:09:00] There we will go ahead and disconnect, we will remove and then reconstruct or reinstall [00:09:06] a new lift station at that location, and then two additional manholes. [00:09:12] Now the other good news that we have with this change order, and if you approve it it [00:09:17] will help us expedite it, we were given a letter of ability to serve by a developer, [00:09:24] and you can see the area where you have the orange hash marks, and actually it goes all [00:09:31] the way out to Little Road, and this development actually will head out to Decubalus and it [00:09:36] goes a lot further. [00:09:38] The development will include single family units, apartments, commercial and office space. [00:09:45] The requirement that they need as far as their timeline for our ability to serve them water [00:09:53] and sewer will be 18 to 24 months. [00:09:56] So initially the change order was to go ahead and service the Orangewood Lakes system, but [00:10:04] now we've got this that we can look forward to, to where we can add customers to our system. [00:10:09] So with that we'd ask you to consider approval of the change order. [00:10:13] Thank you. [00:10:15] Any comments? [00:10:16] Just a question, what were they doing before you added this to the change order? [00:10:23] The contractor Augustine Construction right now is in the south end of town actually upgrading [00:10:29] our force main system and the lift station off of Marine Parkway, so we've already been [00:10:34] in discussion with that. [00:10:35] Block that we can't get through? [00:10:37] Exactly. [00:10:38] Okay. [00:10:39] Exactly. [00:10:40] All right. [00:10:41] Any other questions? [00:10:42] Entertain a motion. [00:10:43] Move for approval. [00:10:44] Second. [00:10:45] To the maker. [00:10:46] How many units are they planning on putting out there in that area? [00:10:53] I can get that information for you. [00:10:55] I think it's 150 single units and it's in the thousands when it comes to apartments. [00:11:01] I'd have to look. [00:11:02] Okay. [00:11:03] I can get that information. [00:11:04] No, that's fine. [00:11:05] In the report. [00:11:06] I mean, we're putting a million dollars in and we're going to get it back pretty quickly [00:11:09] it seems to me. [00:11:10] Sure. [00:11:11] Mr. Murphy, you were the second. [00:11:12] No, nothing. [00:11:13] Mr. Allman. [00:11:15] Just as it reflects to the Maytum Chambers service area, I know it was about a year and [00:11:22] a half ago, it seems like, when I raised the issue of our service boundaries and the municipal [00:11:28] service boundaries. [00:11:29] At the time, we were wanting to make sure we played nice with the county and that they [00:11:33] would cooperate with us on all fronts. [00:11:37] But the service area boundaries, if I recall, we have extended beyond the written document [00:11:44] of our Maytum Chambers service area. [00:11:46] Will this also extend beyond that? [00:11:48] Because we have the ability to serve, we're being asked. [00:11:51] Exactly. [00:11:52] Nathan, can you put the PowerPoint back up, please? [00:11:58] It was at that last slide. [00:11:59] This slide here. [00:12:01] The blue line on the outside there towards the west, that's where we've extended, where [00:12:07] we had the ability to serve. [00:12:09] And so, we've got a meeting scheduled with the county to go over all of this. [00:12:16] If the county is not able to serve those units that are up to Little Road, obviously that's [00:12:20] what we're going to propose, is to extend our system and square it off. [00:12:25] But what we did here was we went ahead and drew in what we knew that we have the ability [00:12:32] to serve and that's in our area that we don't have to ask for permission. [00:12:38] The other area in the orange is negotiable. [00:12:41] Right. [00:12:42] So, those thousands of apartments are probably out to the orange, probably accessing Little [00:12:47] Road or... [00:12:48] Yeah. [00:12:49] There's... [00:12:50] Where you're looking at inside the blue, you've got where it protrudes out. [00:12:56] That's where the conceptual plan has some of the commercial type of retail buildings [00:13:03] out there along Little Road. [00:13:05] And then, as you go inside the blue line, that's where most of the single family units [00:13:10] will be. [00:13:11] So, I certainly want to support the motion. [00:13:15] Just want to add into it that this long-range planning and deciding who's going to fill [00:13:22] up our sewer plant that they have 40% of and we have 60% of, takes us back to the discussion [00:13:28] we had about the Lindrick plant, the bulk agreement we have, the timing of when that [00:13:34] expires. [00:13:36] And I think you've mentioned before that our ability to serve is contingent upon us having [00:13:41] the capacity at that plant. [00:13:43] So, I don't, I appreciate the expansion, especially outside the city because we get that marked [00:13:50] up rate which allows us to keep our own municipal rates under control. [00:13:58] So, I'll be curious to see how that goes. [00:14:02] My pitch is that we need to have service agreements beyond this, in particular, drainage service [00:14:07] agreements, but that's not on the topic. [00:14:10] So, I'll leave that for another day, but this is the negotiation with the county that they [00:14:15] should do with us when we are in a municipal urban area and best able to serve and that's [00:14:21] what the statutes are, you know, reflect that they should do. [00:14:26] Right, and I think one of the things that is on our side when it comes to this development [00:14:32] is once the county acquires FGUA, then that percentage does a flip-flop. [00:14:37] Their capacity gets increased because they're taking FGUA, so that leaves us with capacity. [00:14:46] So if we're expanding, we should be able to utilize what we lost for this system or this [00:14:51] area. [00:14:52] So, that's what we're looking at. [00:14:54] My point would be it wouldn't be right if they took both of them, so that's a good negotiating [00:14:59] comment to make. [00:15:00] I mean, you would rather have new sewer lines than old ones that are out in the Gulf, and I understand that, but good. [00:15:07] Thank you. Mr. Charkey. No comments, thank you. In that case, very good, Robert. [00:15:14] All those in favor, please signify by saying aye. Aye. Opposed, like sign. Motion passes.
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- 7.c
Task Order No. 1 WWTP Pipe Deficiency Analysis Phase 2 Engineering Services – Consideration for approval
approvedCouncil approved Task Order No. 1 with Stroud Engineering Consultants Inc. in the amount of $90,500 for Phase 2 engineering services analyzing pipe deficiencies on the west side of the wastewater treatment plant, following the May 4, 2019 ductile iron pipe rupture and sewer spill. Costs are shared 60% city / 40% Pasco County. Phase 2 will identify facilities, perform testing, and recommend remediation such as valve installations and ongoing ultrasonic testing.
- motion:Approve Task Order No. 1 with Stroud Engineering Consultants Inc. for $90,500 for WWTP Pipe Deficiency Analysis Phase 2 engineering services. (passed)
Pasco CountyStroud Engineering Consultants IncorporatedAltmanMurphyRiveraCIP wastewater and reclaim master planMay 4 2019 ductile iron pipe ruptureTrouble Creek septic to sewerWWTP Pipe Deficiency Analysis Phase 2▶ Jump to 15:20 in the videoShow transcriptHide transcript
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[00:15:20] Next is the task order one for the wastewater treatment plant pipe deficiency analysis phase two. [00:15:29] Thank you, Mr. Mayor. We have a couple of agenda items that we'll present to you this evening. [00:15:34] This is one of them that relates specifically to an incident that occurred on May 4th of 2019, [00:15:43] in which we had a ductile iron pipe which ruptured, and the result was a significant sewer spill. [00:15:52] The specific agenda item before you now is asking for approval to enter into a task order with Stroud Engineering Consultants Incorporated [00:16:05] in the amount of $90,500 for the engineering services that are associated with the facility pipe deficiency analysis. [00:16:18] And as Councilman Altman has previously stated, this plant is owned jointly by the city and the county. [00:16:28] As such, the costs associated with this order are shared as the plant operator. [00:16:37] We assume 60% of all costs, and the county assumes 40% of the costs associated with the item. [00:16:45] And Mr. Rivera will talk a little bit about the transfer of the effluent or the pipes that were purchased about the same time as the others were installed that ruptured. [00:17:02] So as we were talking about a year ago, we had a 20-inch ruptured pipe, and many of you went out to the site to take a look at it, and you're familiar with it. [00:17:12] We have four aeration basins that are on the east side of the plant. [00:17:18] All four of those piping systems were constructed in 1988 and 1995, respectively. [00:17:27] And so when we saw the condition of the one pipe that had the failure, the engineering firm recommended that we obviously start doing some sonic testing, [00:17:37] ultrasonic testing on the other pipes on the east side to see what type of condition they were in. [00:17:44] And then once we found that out, they gave us recommendations on how to proceed. [00:17:49] And so we called that phase one. [00:17:53] Phase two is for the west side of the plant, and that's what we're dealing here with this task order. [00:17:59] That deals with the flow that's heading outside the tank on the other side of all of those aeration basins and the different structures that are out there. [00:18:10] There are several types of manifolds, and basically that piping system goes back into the county for disposal. [00:18:19] With that being said, this task order will go ahead and identify all of the facilities that we have on the west side. [00:18:28] We will do all the testing that it will take to find out what conditions those pipes are in. [00:18:34] And then the final report will give us a recommendation on how to proceed as we go forward. [00:18:40] And some of those options might be something where the engineer would recommend valve installations at some of the manifold areas where the pipes come together to where we can isolate them. [00:18:53] There could be recommendations of annual ultrasonic testing so that we can monitor the degrade of the pipe, those types of things. [00:19:03] And so that's what this task order will accomplish. [00:19:07] Thank you. Do we have any comments? [00:19:11] I don't receive anything. Very good. [00:19:13] Bring it back to council. Move for approval. [00:19:16] Second. To the maker. [00:19:18] Only thing that some of these pipes that are coming west of 19, were they all built in that 80 range, too? [00:19:26] Yes, sir. So that whole system is being viewed then. [00:19:31] Correct. To the second. [00:19:35] I just think it's a great idea. I was deeply disturbed when we had that pipe break, as we all were. [00:19:39] And it's an issue that we're seeing all across Florida, not just here in Newport. [00:19:42] I read an article several months ago. [00:19:45] I wish I had the stats with me. [00:19:48] But this is happening all over the state. [00:19:51] And I'm sure it's most likely due to old pipes like this. [00:19:53] So the fact that we're able to assess them, and I would be in favor of doing it annually again. [00:19:58] So any prevention we can do to prevent anything we can do proactively to prevent something like that happening again, I think we need to do. [00:20:05] So it's a great idea. Thank you. [00:20:06] Thank you. Mr. Murphy. [00:20:08] Just thank you for your diligence on going forward with this and making sure we don't have these issues again in the future. [00:20:13] Preventative maintenance, of course, is very important. [00:20:15] But if you can't see it, it's hard to, you know, do it. [00:20:19] So thank you for what you're doing. [00:20:21] Mr. Ullman. [00:20:23] The dolphin and the manatee, thank you. [00:20:26] And they're in the river. We've had dolphins swimming in the river recently. [00:20:29] I guess they maybe always have been there, and I just am noticing more because I'm looking at it more. [00:20:35] But certainly the clean environment is key to our attracting people to live here. [00:20:41] And that's why that's a good project. [00:20:46] I also feel that the Trouble Creek area you've spoken to me about before that's in our service area, [00:20:52] that does pollute because of those septic tanks. [00:20:55] I'm hopeful for the day when you could come to us with a project to extend sewer within our boundary areas that way. [00:21:02] It may not be quite as lucrative with as many hookups, but I think as the sea levels may continue to rise, [00:21:12] it's going to be critical for us to get those. [00:21:14] And I know there's a lot of state and federal money that's being allocated for that. [00:21:20] If I may, just to address those comments, and I agree with you 100 percent, [00:21:24] we will be bringing to you for the next CIP program a modeling master plan [00:21:30] for the wastewater and the reclaim system to where once we have, [00:21:36] that's the first step towards getting your grants when it comes to septic to sewer. [00:21:40] So that is in our long-range plans. [00:21:45] Mr. Allman, when you and I were growing up and water skiing in the river, [00:21:49] the dolphins knew better than to swim in that river. [00:21:52] It was very nasty and polluted. [00:21:55] Probably the best thing that the city ever did from a water quality standpoint [00:22:02] was to create the wastewater treatment plant and get everybody in the city off of septic systems [00:22:08] that were leaking into the river on an ongoing basis. [00:22:11] So we definitely need to keep it up, and I'm with the deputy mayor. [00:22:15] If we need to inspect some or all of it on an annual basis to make sure we don't have another spill like the one we had last year, [00:22:24] I think that's a good thing. [00:22:26] Let's stay ahead of it. [00:22:28] Any further discussion? [00:22:30] Hearing none, all those in favor, please signify by saying aye. [00:22:33] Aye. Opposed, like sign. [00:22:35] Motion passes. [00:22:37] Next is the 2019 library HVAC system replacement project closeout. [00:22:43] Yes, sir, Mr. Mayor, members of the council. [00:22:46] As indicated, the project is closed out. [00:22:50] It was a contract that the city had in place with Air Mechanical and Service Corporation. [00:22:57] They replaced the HVAC at the library project to include the handler, the chiller, and the pumps. [00:23:06] The amount outstanding on their contract is $25,522.80. [00:23:14] They have performed all of the work in concurrence with the specifications, [00:23:21] and we are recommending that you approve payment to them for the final pay request, [00:23:29] and the funding is to be provided through the penny for PASCO tax dollars. [00:23:36] And Mr. Rivera also has this agenda item, and if you have more specific questions, [00:23:41] he and I are prepared to respond. [00:23:45] Very good. [00:23:46] Do we have any comments or questions from the public? [00:23:48] No. [00:23:49] Seeing none, I'll bring it back to council. [00:23:52] Move for approval. [00:23:53] Second. [00:23:54] To the maker? [00:23:54] Nothing. [00:23:55] Second. [00:23:56] Nothing. [00:23:57] Mr. Altman? [00:23:58] Nothing. [00:23:59] Deputy Mayor? [00:24:00] No comments, thank you. [00:24:01] In that case, all those in favor, please signify by saying aye. [00:24:04] Aye. [00:24:04] Opposed, like sign. [00:24:06] Motion passes. [00:24:09] Next is the Wastewater Treatment Plant Pipelining Project Award. [00:24:14] As I indicated to you earlier in the agenda, this is a second agenda item that relates [00:24:22] to the May 4th, 2019 occurrence where the ductile iron pipe was ruptured, [00:24:30] and as a result of that, we have entered into a program where we are inspecting all [00:24:40] of the ductile iron on the site. [00:24:44] This specific award project relates to the east side of the plant. [00:24:51] That's correct, right? [00:24:52] Yeah. [00:24:53] And we are recommending specifically that we hire granite inliner technologies in the [00:25:04] amount of $135,000 for the purpose of lining the existing pipes. [00:25:12] They would be lined with a cured-in-place pipe. [00:25:16] That is a method that we have used commonly in the city and have done so with a good amount [00:25:23] of success. [00:25:25] And again, these pipes were installed in 1988 and 1993. [00:25:29] Many of them came from the same batch. [00:25:31] We've got great corrosiveness on the site there as a result of the fact that it's so [00:25:37] close to the water, and we believe that it's the right thing to do. [00:25:42] It, too, is an item that whereby the cost is shared between Pasco County and the city [00:25:51] of New Port Richey. [00:25:52] Pasco County is responsible for 40% of the cost. [00:25:57] The city, as the operator of the facility, is responsible for 60%, and we're prepared [00:26:03] to respond to any questions that you might have related to the project. [00:26:07] Very good. [00:26:08] Do we have any public comment? [00:26:12] Is that enough? [00:26:13] No. [00:26:14] Very good. [00:26:14] Bring it back to council. [00:26:16] Move for approval. [00:26:17] Second. [00:26:18] To the maker. [00:26:19] Again, it's a safety thing, and I'm all for it. [00:26:22] Second. [00:26:23] Nothing. [00:26:24] Mr. Alderman? [00:26:25] I agree. [00:26:26] Deputy Mayor? [00:26:27] Agree as well. [00:26:28] In that case, all those in favor, please signify by saying aye. [00:26:31] Aye. [00:26:32] Opposed, like sign. [00:26:33] Motion passes. [00:26:35] Next is the annual city manager performance evaluation.
This text was generated automatically from the meeting video. It is not a verbatim or official record. For exact wording, consult the video or the city clerk.
- 7.d
2019 Library HVAC System Replacement Project Closeout
discussedCity Manager Ms. Mance introduced her annual performance evaluation, which had been deferred from March due to COVID-19 response. The agenda item appears mislabeled in the transcript context; the discussion concerned the City Manager's contract-required evaluation on the eve of her seventh year.
▶ Jump to 26:37 in the videoShow transcriptHide transcript
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[00:26:39] Ms. Mance, I'll put you on the spot to take this one. [00:26:42] Well, thank you, Mr. Mayor. [00:26:43] I'd be glad to take this one. [00:26:46] As you all know, my employment contract calls for certain terms and conditions. [00:26:55] I am a contract employee with the city. [00:26:57] I am one of two contract employees that you have. [00:27:01] The second is the city attorney. [00:27:03] One of the conditions of my contract is that you conduct a performance evaluation in March of every year, [00:27:14] and that has occurred through my tenure with the city. [00:27:18] This year, though, we were interrupted by COVID-19-related responses and managing the city's responsibilities in that regard, [00:27:32] and so I deferred the evaluation until this evening, which is the eve of my seventh year as your city manager. [00:27:45] The purpose of the evaluation is to ensure that open and productive communication occurs between us [00:27:56] so that you have an opportunity to tell me about items of satisfaction or items that need improvement [00:28:05] so that we continue to perform as a high-performing team driving the redevelopment of the city.
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- 7.e
WWTP Pipe Lining Project Award
discussedThe transcript segment labeled as the WWTP Pipe Lining Project Award actually contains the City Manager's contract renewal request, in which she asked for a 3% salary increase and removal of the 350-hour cap on vacation accrual. No vote is captured in this excerpt.
- discussion:City Manager requested a 3% salary increase and removal of the 350-hour vacation accrual cap as part of her contract renewal. (none)
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[00:28:18] And my duties in large part are to ensure that federal and state laws are followed, [00:28:26] that the city charter is followed, codes of the city, and ultimately that the operation of the city [00:28:35] and any assignments that you delegate to me are executed in a fashion that you would expect of me in that regard. [00:28:48] I am asking for two considerations this year in respect to contract renewal. [00:28:54] This is an opportunity to increase salary or compensation, and my request is for a 3% raise in salary. [00:29:05] And I also am requesting to remove the cap from my vacation day accrual. [00:29:14] Currently, my contract allows for the accrual of 350 hours of vacation time, [00:29:23] which is to be paid out at the time of my separation from the city, whether it's voluntary or not. [00:29:31] At the current time, I have 400 hours in vacation time, and on my anniversary date, I receive an additional 18 days. [00:29:44] So my request would be that you remove the cap, understanding that I recognize fully the importance to you [00:29:54] of me maintaining an appropriate work-life balance [00:30:00] vacation time, but I think that all of you jointly will recognize there have [00:30:05] been a good number of impediments in recent years that have precluded me from [00:30:10] taking regular vacation time, and so I'm asking for this consideration. Thank you. [00:30:18] I'm gonna kick it off just by a general comment. My tenure as mayor has pretty [00:30:25] much coincided with Mrs. Mann's tenure as city manager. However, during my [00:30:31] previous time on City Council, I had the opportunity to interact with a number of
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- 7.f
City Manager Performance Evaluation
approvedCouncil conducted the annual performance evaluation of City Manager Debbie Manns, with all members offering strong praise for her leadership, communication, and handling of the COVID-19 response. Council approved a 3% pay increase and modified her vacation accrual cap to 600 hours, with hours above that paid out. Council also gave direction to explore hiring an assistant city manager in the next budget.
- motion:Approve a 3% pay increase for the City Manager and cap accrued vacation payout at 600 hours, paying off any hours above that. (passed)
- direction:Direct the City Manager to find room in the next budget for an assistant city manager position.
City of Port RicheyGulf High SchoolBill AltmanBill PhillipsCharlesChopper DavisCrystalDebbie MannsJeff MorgensteinJeff StarkeyKimMarioMatt MurphyRob MarloweRobert RiveraAnnual audit delayAssistant City Manager positionCity Manager Performance EvaluationGulf High School Class of 2020 proclamationKaiser project▶ Jump to 30:35 in the videoShow transcriptHide transcript
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[00:30:38] other city managers, and I can say without any hesitation whatsoever [00:30:46] that Mrs. Mann's is the pick of the litter compared to the others. I've been [00:30:52] very pleased. No, she's not perfect, and if we can pull the department heads, [00:31:00] we can probably get specific examples, but she's been really good. So I'll [00:31:06] toss it out for further discussion. Deputy Mayor? I would agree. Debbie has [00:31:12] been here a little, not quite as long as Chopper and I have been, but it was the [00:31:16] first extra year on her. We hired her. Yeah, that's true. I've said it before [00:31:24] publicly, and I'll say it again, but you know, I feel like I've made some very [00:31:29] good choices up here on City Council. Of course, I've made mistakes as anyone [00:31:33] would, but the one decision that I've made that's impacted the city the most [00:31:39] was hiring Debbie Mann. I praise her publicly over and over again. I do it [00:31:44] privately when I have discussions with other council members from different [00:31:47] city, county commissioners, people. The bottom line is we would not be near [00:31:52] where we're at without Debbie steering the ship. She does an absolutely [00:31:56] incredible job. I couldn't do what she does, and if I could, I don't know if I'd [00:32:00] do it for what she's making, to be honest with you. I mean, the [00:32:03] responsibility, she's a, you're pretty much a workaholic, and I don't know if [00:32:06] that's self-chosen. You're, you know, I see your performance. You and I [00:32:11] speak on a regular, regular basis, and we're blessed to have you leading our [00:32:17] city, and I hope you continue to want the job for as long as possible, [00:32:21] because you're gonna be very, very tough to replace once that time comes, and I [00:32:26] can't even, don't even like to think about that, but I'm okay with the pay [00:32:29] increase of three percent, and the cap removed on her vacation as well. Thank [00:32:34] you. Mr. Murphy? I'll just say, as the newest member, I've only had the [00:32:39] pleasure of working with Debbie for the last couple years, but I can tell you [00:32:43] that, you know, being new and learning how things go, she's always been there to [00:32:49] help me answer my calls at, you know, any time, day or night, and answer my [00:32:56] questions and help any way she can. I just think she does a really, really [00:33:01] great job, and I agree with you, Councilman Starkey, about it's a tough job. [00:33:07] It really is. She gets pulled in so many different directions, and it's hard to [00:33:12] keep it, you know, kind of like herding cats, you know. It's hard to keep it all, [00:33:15] keep it all together, but she does it, so I really appreciate her hard work, and I [00:33:20] have no problems with what she's requesting. Thank you. Mr. Davis? I'm gonna [00:33:27] bring up a couple things. The terms that came to my mind when I was asked to do [00:33:32] evaluation, and I'm not a very good at grading, so it's, it's, you know, because I [00:33:39] wasn't very good at getting grades, you know. My grades weren't in the top or [00:33:43] edge of line anyhow, but where I think you excel is in leadership, [00:33:50] communication, judgment, initiative, planning, organizational, and goals, and [00:33:59] those of us stood out, you know, and I think a lot of it is, is your, you've [00:34:05] accepted this city as your hometown, and I think that makes it a real important, [00:34:10] important value to be able to do it. I mean, I think all four of these guys were [00:34:17] born and brought up in this town, so it was their town before they even [00:34:21] knew that were, where they were, or where they, what town they were in, you know, and [00:34:26] I accepted it probably in somewhere in the mid-80s. I want to say a couple [00:34:33] things that, you know, that bother me, and one is, one is that I want to say this [00:34:39] for as much the staff here, because I want to say this out loud. I mean, you and [00:34:46] I've had the discussion, but we're here as the leaders of the community. You're [00:34:51] here as leaders of the community, and I think sometimes when we ask questions, and [00:34:56] we get this, you know, some deer in the headlights, or no question, no answer, [00:35:01] nothing out of you, then, then you're not helping us, you know, and I think, you [00:35:06] know, you've got some direction from your boss to talk to us. I want you to talk to [00:35:10] us, you know, and now you go back, and you have a staff meeting, and you talk to her, [00:35:14] but, you know, we kind of get lost up here without getting the leaders of the [00:35:19] community, you know, give us input during the meeting. I mean, if she doesn't like [00:35:23] your answer, she'll straighten you out. I'm sure she will. She'll straighten us [00:35:26] out, you know, you know, so, so, you know, when we ask, that's, you know, and I've [00:35:30] got, and I don't want to pick on a particular person, but there's four [00:35:34] examples that I can give, not individuals, but as a group, you know, that we haven't, [00:35:38] we haven't got that input that we want, you know, and so, please, if any one of us [00:35:42] asked, give us help, you know, and, and if she, like I said, if she doesn't like the [00:35:47] answer, she'll step up and correct it, you know, so that, that's the other, the other [00:35:52] thing, the other thing that is eating away at me a lot, and it's, you know, I, I [00:35:56] hate what, to ask my teacher every time to, if I can turn my homework in late, you [00:36:03] know, the teacher accepts it, but I, I hate to ask, and, you know, and, and that is [00:36:08] the audit, you know, it's supposed to be done in nine months, and we've had this [00:36:12] problem since I, since you came aboard, and, and it's, and it's due nine months is [00:36:17] the end of this month, and needless to say, we don't have the audit, so, you know, [00:36:21] it's, again, frustrating, yeah, you can go ahead and ask for an extension, and you [00:36:25] can get it, you know, you can turn your homework in late, but every year, it's [00:36:29] just frustrating, because now we're going into the budget season, and we don't have [00:36:32] the audit, so we're really using two-year-old, you know, you know, numbers, [00:36:36] you know, so, so, but otherwise, you know, things like leadership, you know, the [00:36:40] communication, you know, this, you've picked a group, great group of people, you [00:36:44] didn't pick us, but the ones behind me, you know, and in the communication, you, [00:36:49] you communicated with us, because each, as individuals, and then, because when we [00:36:53] get to this meeting, we're all on the same page, that means you've communicated [00:36:56] with all of us, you know, the judgments, you know, and, and especially in this, you [00:37:01] know, the last three months, you know, with all the things that come, came to our [00:37:05] table without us having ever done anything like this before, I'm just like, [00:37:09] you know, elated, you know, the way you pulled it all through, so I'm looking [00:37:14] forward to it, I just have one question, I'm totally for the three percent, but I [00:37:18] have one question about the changing the cap on the hours, don't we have some [00:37:24] kind of cap on, as our fire department and our police department, on what they [00:37:28] can take when they retire, or they leave, I believe there's some cap, like a [00:37:33] hundred, I believe that they do have a cap in their union contracts, yes, so, so I [00:37:38] would rather not to put the burden on, you know, to open your cap, but I would [00:37:43] like to pay you some number every year, so, you know, X amount of years down the [00:37:48] road after we left and you retire, you know, why didn't they, why did they load [00:37:52] this load on us at the end of the, of your term here, so some number, you know, [00:37:56] that you would carry over and we pay you off yearly on the excess, if you want to [00:38:02] carry over 150 hours, if that's what the police and fire have, then we pay you off [00:38:07] the difference, you know, something along that line, I just don't want to put the [00:38:10] burden on the, on the end, you could be here another 10 years and end up with [00:38:13] thousands of hours, you know. Excellent point, thank you, I've actually, nine [00:38:20] months will be the end of next month, but I was looking for Crystal, I think she's [00:38:25] gonna be doggone close this year, which I am thrilled to death to see that [00:38:29] finally happen, I'm with you, having, having the audit still dragging on in [00:38:34] August and September is for the birds. Mr. Allman. So as to the specifics on the [00:38:41] details, what the payout on the vacation time, I would agree that bunching up a [00:38:49] large bill at a point of departure can be a burden on a tightly run budget in a [00:38:56] future year for some future City Council, so I would agree that compensation paying [00:39:02] for buying back some of that vacation time or limiting the time and paying it [00:39:08] out. It would have been real tough in 08, you know, I mean, to, you know, to pay it, pay it [00:39:13] off. The City's experienced that before with people leaving and then kind of [00:39:18] waiting to hire, but however that is, I think that the compensation, the burden of [00:39:23] hand is worth two in the bush, so if money goes to the City Manager now, you [00:39:28] know, or next year in a budget, she can easily put it away for those funds at [00:39:34] the end, but what we don't want is somebody still on the books getting paid [00:39:39] and not being here for an extended period of time, taking a long vacation [00:39:44] and leaving the city on, you know, unmanaged or having trouble. To that [00:39:51] degree, I'm just going to say that I am also in agreement with the [00:39:55] recommendations that are being made and that specifically, just as one point of [00:40:04] kind of segues to your comment with the staff, two things. You were in the [00:40:09] military, so chain in command is good. I would like to have us ask the [00:40:15] City Manager, could you have that person just to follow chain of command, so [00:40:20] turning to an individual and putting them on the spot, not so much by us, but [00:40:25] sometimes when we have the vox pop and somebody comes up with something that [00:40:29] cuts us off guard, to turn to the City Manager and let her make a [00:40:33] determination whether or not she wants to put that staff member on the spot. In [00:40:38] those kind of cases, it's a benefit to the staff as well as defers to the, you [00:40:48] know, to the City Manager her role. So for me, and you can turn to somebody and [00:40:53] ask and if that works, it's fine, but to me, I would like to, my personal [00:40:58] preference is I'd say to the City Manager, could we hear something from [00:41:03] somebody? It's really just a, what can I say, just a courtesy really to the City [00:41:09] Manager in her role of running them. So I know in the past with none of us here, [00:41:17] but in the past it has become problematic when certain individuals and [00:41:21] old mayors way back would used to tell folks what to do and got the city into [00:41:28] trouble. None of us do that, that's not the issue. I do agree that, do Councilman [00:41:34] Doe, that the one criticism that I would reflect publicly here is that I would [00:41:44] wish that the City Manager had more support and I would support her in an [00:41:52] assistant City Manager position or in determining in the budget whether or not, [00:41:57] for example, Robert Rivera has sewer plants to run, transportation and roads [00:42:05] to run, infrastructure, and now we're asking him to help us rebuild the city. [00:42:10] So, you know, I had made an appeal once before for us to have the old-fashioned [00:42:15] city engineer that can help us to identify projects and I would, I would [00:42:20] like, I think it was said last week when the Deputy Mayor said, hey, when we come [00:42:26] back with this parking garage, we'd like to be involved in that. So I think to the [00:42:31] degree some of these major capital projects and some of these larger [00:42:37] planning activities are going on, the City Manager could use more assistance [00:42:45] and help for her to deliver to us in a timely fashion. What, again, Deputy Mayor, [00:42:50] as you said, there's an awful lot to this job. In the past, I think that the City [00:42:58] Council may have not been as receptive to appeals from the City Manager to have [00:43:07] an assistant that could help her with certain higher and administrative duties. [00:43:13] Her plate is getting fuller and fuller and fuller and my, you know, my push is [00:43:20] always to do more and more and I think that she could use some more resources. [00:43:24] She'll, we'll ask her to tell us, but that's my impression. Very good. Did we [00:43:29] have any comments coming in? Mayor, if I may, the tale of two cities. We have a [00:43:38] City Manager that's been here, what, seven years now? Going on seven, going on seven. [00:43:42] We have incredible department heads sitting here in the room with us. The [00:43:47] City of New Port Richey just lost their City Manager. They're currently without a [00:43:49] Finance Director and a Police Chief. We're in a very, very good position right [00:43:53] now and it's because of Ms. Manns. She's not choosing not to take vacation, right? [00:43:58] It's forced, it's being forced upon her. So, if Ms. Manns was in favor of hiring [00:44:04] an assistant, maybe someone out of college that wants to make a career out [00:44:07] of this, I mean, if I was right out of college and I'd manage, or major [00:44:11] municipal management, she's the person I would want to work under. I mean, I'll [00:44:15] tell you that right now. So, if Ms. Manns wants to hire an assistant and she [00:44:20] finds someone that she feels is capable, I'm more than okay with that. As far as [00:44:25] these accrued vacation hours, I think we should somewhat leave it up to her. I [00:44:29] mean, if you want, let's say at the end of 2020, you have so many hours left over. [00:44:34] If you want to get paid out half those hours at the end of the fiscal year, or [00:44:38] the calendar year, and then carry the second half over, I'm okay with that. But, [00:44:42] I honestly, with the job she's doing, I think that should be left up to her. I [00:44:45] see what you're saying. Like, she might be here another five years, might have a [00:44:48] thousand hours. Pay her. It's worth it. That's how I look at it. So, I think that should be up to her. [00:44:52] I just don't want the burden on a counsel down the road. [00:44:56] We all have burdens put on us when we take this job. I understand what you're saying, I just think... [00:45:00] The decision should be hers. [00:45:01] I'm going to support whatever she requests, [00:45:02] to be honest with you. [00:45:03] That's how much faith I have in her and the job [00:45:06] that she's done. [00:45:07] And once again, I think it's a great idea. [00:45:08] If you want an assistant, you want [00:45:11] to put the job post out there, I'll support it. [00:45:14] It would take some pressure off you, [00:45:15] but it's not something that's, I don't [00:45:17] think it's going to be someone that's just going to step in [00:45:19] and be able to make a huge difference right off the bat. [00:45:21] It's going to take training. [00:45:22] It's going to take shadowing. [00:45:23] It's going to take time. [00:45:24] So if that's something you would want to pursue, [00:45:27] I would support that. [00:45:28] But as far as the accrued vacation hours, [00:45:30] if Ms. Manns wants half at the end of the year [00:45:33] and carry half over, or all at the end of the year, [00:45:36] or just let it keep accruing, I'm [00:45:38] OK with any one of those options myself. [00:45:41] I think it's really our decision. [00:45:43] I know. [00:45:43] I'm letting you know, if she tells us what she wants, [00:45:46] I'm going to support what she asks for, is what I'm saying. [00:45:50] I think you have direction if you [00:45:51] can find places in your next budget to put an assistant. [00:45:56] I plan to do so, Mr. Mayor. [00:45:58] Thank you. [00:46:00] One other thing, I just had a note here [00:46:02] and I didn't get to it. [00:46:03] The initiative that she took to bring Kaiser, that really [00:46:07] wasn't her responsibility. [00:46:10] That was more of a realtor's responsibility, [00:46:12] or a leader in the community. [00:46:15] And for her to step up and do that along [00:46:17] with Mario and Charles, I think that's [00:46:21] above and beyond what really is in her title as a city [00:46:24] manager. [00:46:26] Nancy, did you want to respond to the comments regarding [00:46:28] your accrued vacation time? [00:46:29] I appreciate very much that you're [00:46:32] willing to acknowledge my need to be recognized [00:46:38] for the vacation days that I've been unable to take. [00:46:42] As an offer, I would say, rather than capping it, [00:46:47] or removing the cap, maybe we should just put it at $600 [00:46:51] and stop. [00:46:52] That way we don't have to figure out a system of when to pay [00:46:56] and how much to pay. [00:46:57] It's just at my time of separation, up to $600. [00:47:02] If we owe you, I want to pay you. [00:47:04] All right, then that would be acceptable, too. [00:47:08] I just want to lose vacation days. [00:47:14] I don't think any of us want you to lose vacation days. [00:47:16] But if we can pay down part of that, if we've got a budget [00:47:23] surplus at the end of the current fiscal year, [00:47:26] that would, to me, seem to be a good time to whittle that down. [00:47:30] Do you want to run it up to $600 and we start paying you [00:47:31] after we put that in your contract? [00:47:33] Well, if there's a 40-hour week and you've got 600 hours, [00:47:36] I think that also speaks to the need for an assistant. [00:47:39] Because you can take your vacations [00:47:41] if you have someone that can manage, [00:47:43] rather than pulling someone off of their other duties [00:47:45] in order to do that. [00:47:47] Exactly. [00:47:47] That's kind of the connection of those two. [00:47:51] She takes a day off, and sometimes it's [00:47:52] Robert, and sometimes it's Kim. [00:47:54] Which one was available that day? [00:47:56] But just so she can have the day off. [00:48:00] Then I always forget and call her and bother her anyway. [00:48:04] And I probably email her. [00:48:07] I'd entertain a motion from somebody. [00:48:09] I'm hearing a lot of consensus here. [00:48:11] I move for approval on the 3%. [00:48:14] And you get back, you want to do the 600 [00:48:17] and pay off anything above 600? [00:48:19] Is that satisfactory? [00:48:20] Yes. [00:48:20] That would be great. [00:48:21] OK. [00:48:23] To the maker, anything else? [00:48:25] Second. [00:48:26] Thank you. [00:48:26] Deputy Mayor? [00:48:27] Thank you. [00:48:28] Thank you. [00:48:29] Ms. Dropman? [00:48:32] Ms. Manz, I am so glad to have you as city manager. [00:48:35] I really am. [00:48:36] It makes my job as mayor a lot easier [00:48:38] than it would be otherwise. [00:48:39] And we look at, and not just New Port Richey, [00:48:44] but some of the other cities in the area that [00:48:47] have not had the benefit of somebody like you at the helm. [00:48:52] It shows. [00:48:54] So thank you. [00:48:55] Mr. Mayor, I have to thank all of you. [00:48:59] Without the strong executive team, none of our achievements [00:49:07] would have come to fruition. [00:49:09] I've been in this over 30 years and have [00:49:11] seen the good, the bad, and the ugly for certain [00:49:15] when it comes to elected officials and their roles [00:49:19] and responsibilities and the way in which they [00:49:24] move forward with them. [00:49:27] And it has been just a pure privilege and joy [00:49:31] to work alongside of each of you. [00:49:34] And I'm also grateful to the management team [00:49:37] that we have in place to help me carry out [00:49:40] your collective vision. [00:49:42] Very good. [00:49:44] I have one item that is a walk-on item for tonight. [00:49:51] Oh, we didn't vote yet. [00:49:53] We didn't need to vote. [00:49:54] Yes, all in favor, please signify by saying aye. [00:49:56] Aye. [00:49:57] Aye. [00:49:57] Opposed, like sign. [00:49:58] Thank you for keeping me on track. [00:50:01] I got so excited because I've got a walk-on item I [00:50:05] needed to bring up. [00:50:07] We have a proclamation. [00:50:10] This is whereas Gulf High School held its first graduation [00:50:13] ceremony for seniors on April 29, 1924 [00:50:18] with a graduating class of 11 students. [00:50:21] And whereas the graduation ceremonies [00:50:22] have been a rite of passage that dates back to the 12th century [00:50:25] and culminates the 13-year journey [00:50:27] each student makes between kindergarten and high school. [00:50:31] Whereas due to the COVID-19 pandemic, [00:50:33] the 2019-2020 school year transitioned to distance [00:50:37] learning from home for students, which [00:50:38] caused the seniors to miss out on many important and fun [00:50:42] events that are normally associated with senior year, [00:50:46] including their commencement ceremony. [00:50:49] Therefore, the city council of the city of New Port Richey [00:50:51] deems it proper to recognize the 338 members of the class of 2020 [00:50:57] at Gulf High School for all their hard work and dedication, [00:51:01] which has got them to this historic moment. [00:51:03] Now, therefore, I, Rob Marlowe, mayor of the city of New Port Richey, [00:51:06] do hereby congratulate Gulf High School class of 2020 [00:51:10] and wish them all well in their future endeavors. [00:51:13] And we have a letter from Jeff Morgenstein, the principal [00:51:19] of Gulf High, Mayor Marlowe, Deputy Mayor Starkey, [00:51:22] Councilman Davis, Altman, and Murphy, and city manager Manns. [00:51:26] As the principal of Gulf High School, [00:51:27] I'm honored by the city council's recognition of the class of 2020 [00:51:33] because education is the cornerstone of our great democracy. [00:51:36] We at Gulf High School take seriously [00:51:38] the services we provide to our students, families, and the entire community. [00:51:43] On behalf of the teachers, staff, administration, [00:51:45] and seniors of Gulf High School, I extend thanks [00:51:49] for this evening's proclamation at this time in history [00:51:52] with so many longstanding events for graduates. [00:51:55] Having been canceled or altered, tonight's announcement [00:51:58] carries enormous meaning for us all. [00:52:01] It is indeed a privilege to be part of the city of New Port Richey sincerely. [00:52:05] So congratulations to all of you. [00:52:08] We had 300, and I think 11 or 12 in my class. [00:52:11] So it's not that much bigger.
This text was generated automatically from the meeting video. It is not a verbatim or official record. For exact wording, consult the video or the city clerk.
- 8Communications▶ 52:13
- 9Adjournment▶ 1:09:00