Council awarded a $1.33 million sewer improvements contract to Augustine Construction and approved $145,567 for replacement data centers at police and recreation facilities.
15 items on the agenda · 11 decisions recorded
On the agenda
- 1Call to Order – Roll Call▶ 0:00
- 2
Pledge of Allegiance
The Mayor led the Pledge of Allegiance followed by a moment of silence honoring servicemen and women.
▶ Jump to 0:11 in the videoShow transcriptHide transcript
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[00:00:11] I'd like to ask you all to [00:00:12] join me in standing for the Pledge of Allegiance followed by a moment of silence in honor of our servicemen and women at home and [00:00:19] abroad.
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- 3
Moment of Silence
The council observed a moment of silence as part of opening procedures.
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[00:00:31] Thank you, you may be seated.
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- 4
Approval of December 4, 2018 Regular Meeting Minutes
approvedCouncil approved the minutes of the December 4, 2018 regular meeting.
- motion:Approve the minutes of the December 4, 2018 regular meeting. (passed)
▶ Jump to 0:42 in the videoShow transcriptHide transcript
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[00:00:42] Next item on the agenda is the approval of the minutes for December 4th. Move for approval. Second. All those in favor, [00:00:49] please signify by saying aye. Aye. Aye. Opposed, like sign.
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- 5
Swearing-In of Firefighter Ryan Bell
Firefighter Ryan Bell was officially sworn in as the New Port Richey Fire Department's newest full-time firefighter, filling a vacancy created by a recent retirement. The City Clerk administered the oath of office, and Ryan's father, a Pasco Sheriff's Deputy, pinned his badge.
New Port Richey Fire DepartmentPasco Sheriff's OfficeRiver Ridge High SchoolCraig BellJudy MyersMs. ManzRyan BellB-shift assignmentSwearing-in ceremony▶ Jump to 0:54 in the videoShow transcriptHide transcript
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[00:00:54] Motion passes. Next is the swearing-in of Firefighter Ryan Bell. Ms. Manz. [00:01:00] Mr. Bell, could you come up to the podium and we'll have the Chief join you and the City Clerk, Judy Myers, for the official ceremony. [00:01:15] Thank You, Mayor and Council. First, I'd like to start off by thanking Ryan's, so many of Ryan's family [00:01:20] that's here and so many firefighters that are here to help support Ryan [00:01:25] during this special moment. [00:01:28] Just a few words real quick. We're proud to swear in our newest full-time firefighter this evening [00:01:34] who is filling the vacancy created by a recent retirement. [00:01:38] Ryan Bell began his part-time firefighter career at the beginning of this year [00:01:43] and he quickly earned the respect of his peers and his officers through his positive attitude, work ethic, [00:01:50] his strong dedication to his community and his passion for the fire service. [00:01:53] Ryan was born in Dunedin and moved to New Port Richey at the age of two and he grew up here graduating from River Ridge High School. [00:02:00] Ryan attended firefighting and EMT training in Jacksonville right out of high school, earning his state certifications. [00:02:07] Ryan started as a full-time firefighter with us on November 26th and he's currently assigned to the B-shift. [00:02:14] And I'd like to invite the City Clerk down for an exchange of oaths. [00:02:23] Go ahead and raise your right hand. [00:02:33] I, Ryan Bell, a citizen of the state of Florida and of the United States of America [00:02:38] I, Ryan Bell, a citizen of the state of Florida and of the United States of America [00:02:42] and being employed by or an officer of the City of New Port Richey [00:02:46] and being employed by or an officer of the City of New Port Richey [00:02:50] and a recipient of public funds as such employee or officer [00:02:58] do hereby solemnly swear or affirm that I will support the Constitution of the United States and of the state of Florida [00:03:11] and that I will honestly, faithfully and impartially discharge my duties [00:03:20] of my trust as firefighter in New Port Richey Fire Department [00:03:26] in and for said city of New Port Richey [00:03:31] according to the law and to the best of my knowledge and ability [00:03:37] so help me God. I just need you to sign that for me right there. [00:03:43] Thank you. [00:03:50] Thank you. [00:03:57] If any members of the family would like to come down to get pictures [00:04:02] feel free to start working your way down here. [00:04:07] I would like to add that we all got here a half hour early and we took plenty of family photos [00:04:12] if anybody wants to take any additional, you're more than welcome to come down [00:04:17] and to follow up and conclude the ceremony and following the tradition of pinning the badge [00:04:22] Ryan is following in the public safety footsteps of his father [00:04:27] who is a Pasco Sheriff's Deputy and I would like Craig Bell [00:04:32] to come down and pin his badge. [00:04:37] Chris did you get pictures with the guys that are here? [00:04:42] Thank you sir. [00:05:02] Thank you. [00:05:10] That concludes our ceremony. Thank you. [00:05:15] Thank you.
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- 6Vox Pop for Items Not Listed on the Agenda or Listed on Consent Agenda▶ 5:25
- 7.a
Cultural Affairs Committee Minutes - October 2018
approvedon consentThe Cultural Affairs Committee minutes from October 2018 were approved as part of the consent agenda.
- motion:Approve the consent agenda including the October 2018 Cultural Affairs Committee minutes. (passed)
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[00:05:55] Second. [00:06:00] We have a motion and a second to approve the consent agenda. Anyone? [00:06:05] All those in favor, please signify by saying aye. Aye. Opposed, like sign.
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- 7.b
Purchases/Payments for City Council Approval
approvedon consentCouncil approved the consent agenda item covering purchases/payments for City Council approval as part of the broader consent agenda vote.
- motion:Motion to approve the consent agenda, including purchases/payments for City Council approval. (passed)
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[00:05:55] Second. [00:06:00] We have a motion and a second to approve the consent agenda. Anyone? [00:06:05] All those in favor, please signify by saying aye. Aye. Opposed, like sign.
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- 8.a
Board Appointment: Peter Segall, Library Advisory Board
approvedCouncil approved the appointment of Peter Segall to the Library Advisory Board for a three-year term expiring December 18, 2021. Staff recommended the appointment, and Segall briefly addressed council expressing his enthusiasm for the role.
- motion:Motion to approve the appointment of Peter Segall to the Library Advisory Board for a three-year term expiring December 18, 2021. (passed)
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[00:06:10] Motion passes. Next we'll go to business items. Board appointment. [00:06:15] Pete Segal, Library Advisory Board. Ms. Manns. [00:06:20] The terms of appointment for that board are for [00:06:25] three year periods of time. If you approve his appointment [00:06:30] then the renewal would be up December 18th of 2021. [00:06:35] The staff is recommending that you consider favorably the recommendation for his appointment. [00:06:40] Thank you. I'll open it up for public comment. [00:06:45] Yes, would you like to say something? [00:07:03] I'm pleased to be here. I love doing what I'm doing with the library [00:07:08] and I'm with a friend of the library and I'm on the board there. [00:07:13] I'm an adjunct to it, so I really want to do it. I love it. [00:07:18] Thank you. Ms. Manns. Move approval. [00:07:23] Second. Seeing no one else coming forward, we have a motion and a second. [00:07:28] Any discussion? I'd just like to say that we point a lot of people [00:07:33] to boards and very rarely do they show up. We really appreciate you coming here. [00:07:38] That shows a little more initiative than most. You get signed to any board in the city, not just the library. [00:07:43] Thank you. There's no further discussion. All those in favor, please signify by saying aye. Aye. [00:07:48] Opposed, like sign. Welcome on board. Thank you.
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- 8.b
Approval of Datacenter Replacements
approvedCouncil approved the purchase of two replacement data centers for the Police Department and the Recreation and Aquatic Center (DR location) in an amount not to exceed $145,567.19. The existing servers, purchased in 2011, had reached end of life; new hardware was quoted off Florida State contract and came in under budget.
- motion:Motion to approve the purchase of two replacement data centers not to exceed $145,567.19. (passed)
PD locationRecreation and Aquatic CenterMr. AltmanMr. ReedFlorida State contractdata center replacement project▶ Jump to 7:53 in the videoShow transcriptHide transcript
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[00:07:53] Thank all of you. Next item is approval of the data center replacements. [00:07:58] Mr. Reed will represent the agenda item to purchase two replacement [00:08:03] data centers. Good evening, Mayor and Council. Sorry. [00:08:08] This item is before you this evening for your approval and consideration [00:08:13] of the replacement of our data centers at both our PD location and our DR location [00:08:18] at the Recreation and Aquatic Center in the amount not to exceed $145,567.19. [00:08:26] These servers were purchased back in 2011 and have reached end of life. [00:08:31] The new hardware will be utilized to run virtual data centers at both locations [00:08:36] with increased storage capacity and gives us the ability to move forward [00:08:41] on some necessary software updates. Funding for this project was budgeted [00:08:46] in this fiscal year and both solutions were quoted off Florida State contract and came in [00:08:51] under budget. And I can answer any questions you might have. Thank you. [00:08:56] Open it up for public comment. Seeing none, bring it back to Council. [00:09:01] Just comment, 2011 equipment, that's like antique at this point. [00:09:06] Yes, sir. [00:09:11] Move for approval. Thank you. Do we have a second? Second. To the maker? Nothing. [00:09:16] To the second? Nope. Mr. Altman? No. Deputy Mayor? No comments, thank you. [00:09:21] All those in favor, please signify by saying aye. Aye. Opposed, like sign.
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- 8.c
Alcoholic Beverage Special Exception Permit - West Pasco Mixer
approvedCouncil approved a special exception permit allowing the West Pasco Chamber of Commerce to serve beer and wine at its mixer in Sims Park on January 17, 2019, from 5–8 p.m. as part of Business Development Week. The Chamber will cover the cost of required police presence.
- motion:Approve the alcoholic beverage special exception permit for the West Pasco Chamber mixer in Sims Park on January 17, 2019. (passed)
6119 Illinois AvenueSims ParkWest Pasco Chamber of CommerceMarilyn DeschampsMr. DavisMs. MannsBusiness Development WeekSET CommitteeWest Pasco Mixer▶ Jump to 9:26 in the videoShow transcriptHide transcript
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[00:09:26] Motion passes. Next is the alcoholic beverage special event permit for the Wespasco mixer. [00:09:31] Ms. Manns? Yes, sir, Mr. Mayor. The Chamber of Commerce is [00:09:36] the applicant for this special exception permit. They are proposing [00:09:41] to conduct an event in Sims Park on January 17, 2019 [00:09:46] from 5 o'clock to 8 o'clock p.m. [00:09:51] And they will be providing beer and wine through [00:09:56] sales at the event. The SET Committee [00:10:01] met on this matter a couple of months ago, [00:10:06] but they're prepared at this time to recommend that you consider approving [00:10:11] the application for the special event, [00:10:16] I'm sorry, the special exception permit to serve liquor in Sims Park. [00:10:21] We do not have an applicant from the Chamber of Commerce in attendance this evening. [00:10:26] Did you say liquor? No, beer and wine. [00:10:31] Beer and wine. Sorry. Yeah, you did. [00:10:36] We were concerned there. Thank you for your concern. [00:10:41] We opened up for public comment. Please come on forward and give us your name and address [00:10:46] for the record, Marilyn. [00:10:51] Marilyn Deschamps, 6119 Illinois Avenue. [00:10:56] I'm only commenting because I'd like to mention that that is an event of the Business Development Week [00:11:01] that takes place every year in January and has been put on by the Chamber for the last 25 [00:11:06] or 26 years. So no one is here to represent, but I do understand [00:11:11] it's beer and wine only, and there will be some snacks. [00:11:16] And of course, all of you are invited. Thank you. [00:11:21] Any other comments? Hearing none, I'll bring it back to Council. And in the interest of full disclosure, [00:11:26] I am on the Business Development Week Committee for the Chamber, but in [00:11:31] consultation with our attorney, I do not have a conflict of interest. That is correct. I move for approval. [00:11:36] Second. We have a motion and a second to the maker. [00:11:41] It's good to see them using our location to bring business people, [00:11:46] because that's what we want. Thank you. To the second. No. Deputy Mayor. [00:11:51] Just a quick question. Are we providing police or anything for this event, or is it [00:11:56] too small where we don't need that? May I address that? May. [00:12:01] Yes, sir. They will have police officers. It is a requirement of the Police Department. [00:12:06] Anytime any event is providing beer and wine sales that they do, it's going to be [00:12:11] very low number of officers, though. It's going to be minimal. Okay. So are we covering the cost [00:12:16] of that, or is the Chamber responsible for paying us for that? The Chamber is responsible for the cost. [00:12:21] Any other questions, sir? [00:12:26] Do you have any questions? Mr. Davis. I hope it's a great [00:12:31] event. It sounds like it will be. Very good. If there's no further discussion, all [00:12:36] those in favor, please signify by saying aye. Aye. Opposed, like sign. Motion
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- 8.d
2015-2016 Sewer Utility Improvements Project Bid Award
approvedCouncil awarded the 2015-2016 Sewer Utility Improvements Project to low bidder Augustine Construction for $1,329,112. The project includes demolishing an existing lift station, building a new lift station at Marine Parkway and Tangelo Drive, and installing force main and gravity sewer via directional boring. A councilmember suggested staff explore using restricted impact fee funds (~$3.4M balance) for eligible portions of the project.
- motion:Motion to approve award of the 2015-2016 Sewer Utility Improvements Project bid to Augustine Construction for $1,329,112. (passed)
- direction:Suggestion (not a directive) for staff to evaluate which portions of the project may qualify for use of restricted impact fee funds. (none)
Gulf DriveJane StreetMarine ParkwayMarine Parkway and Tangelo DriveAugustine ConstructionRobert2015-2016 Sewer Utility Improvements ProjectCAFR 2017Impact feesRevenue sufficiency analysis▶ Jump to 12:41 in the videoShow transcriptHide transcript
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[00:12:41] passes. Next item is the 2015-2016 Sewer Utility Improvement [00:12:46] Project Bid Award. Yes, sir. Mr. Mayor, there were four bids [00:12:51] submitted for the sewer utility project. [00:12:56] The scope of the work includes the demolition of an existing [00:13:01] lift station and conversion of that station from wet well into [00:13:06] a sewer system, manhole system, the establishment of a new [00:13:11] lift station at Marine Parkway and Tangelo Drive, [00:13:16] as well as 2,700 [00:13:21] feet of force main that will be [00:13:26] directionally bored at Gulf Drive, where it will tie in at Jane [00:13:31] Street, additionally 600 feet of 10 [00:13:36] foot gravity sanitary sewer pipe will be directionally bored at Marine Parkway. [00:13:41] The low bidder on the project is Augustine Construction. [00:13:46] Their bid amount was $1,329,112. [00:13:51] That amount is well within [00:13:56] the budgeted amount for the project and includes the contingency. [00:14:01] Augustine Construction is a company that we have had good [00:14:06] experience with. They currently are [00:14:11] contractor on several city projects and we have verified that [00:14:16] they have the staff capacity to handle this additional project. Therefore, [00:14:21] we're recommending that you consider approving their bid and awarding the project [00:14:26] to Augustine Construction. [00:14:31] Thank you. Open it up for public comment. [00:14:36] Seeing none, I'll bring it back to Council. I just have a question. Why is this 2015-2016? [00:14:41] Robert, can you try to respond to that? [00:14:47] You had to do some redesign on the project. [00:14:52] And then when we were in the middle of the revenue sufficiency analysis, we went ahead and delayed the project [00:14:57] for this upcoming year before we did it. [00:15:00] But our years on our utility projects start at the design phase. [00:15:06] So typically they would start, they would have an older date on them, year date on them [00:15:11] before construction. [00:15:12] Very good. [00:15:14] Thank you. [00:15:15] Council? [00:15:16] I'll move for approval. [00:15:19] Second. [00:15:20] We have a motion and a second. [00:15:21] To the maker? [00:15:22] Yes. [00:15:23] I commented to the city manager earlier today in looking at the CAFRA that came out for [00:15:28] 2017 that in our proprietary funds there's a balance of $3.4 million but in, let me get [00:15:39] the impact fees in here on the liability. [00:15:42] We have been collecting impact fees to the tune, I'm sorry, of $3.4 million. [00:15:51] So we have a balance of $3.4 million in our city's financial statements and impact fees. [00:15:56] Those dollars are restricted and so they affect the bond analysis and things like that [00:16:01] because they're not available to be used except for construction. [00:16:07] This sounds like a pretty good sized project at $1.3 million so I would just like to suggest [00:16:12] that we might want to look and determine what parts of that project might qualify for the [00:16:17] use of impact fees and start using some of those funds that we really don't dip into [00:16:23] to save our general operating revenues in that utility. [00:16:28] It's not a directive, just a comment and one that maybe could be looked into. [00:16:33] Thank you. [00:16:34] To the second? [00:16:35] Nothing. [00:16:36] Deputy Mayor? [00:16:37] No comments. [00:16:38] Mr. Murphy? [00:16:39] No, I'm good. [00:16:40] Thank you. [00:16:41] Okay. [00:16:42] In that case, all those in favor, please signify by saying aye.
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- 8.e
Three Minute Report: Finance Department
The Finance Director gave a three-minute department update covering the recently completed audit, the FY19 budget process, preparation of the budget document for submission to GFOA for the budget presentation award, and the ongoing Tyler Technologies utility billing system implementation expected to go live in April.
GFOATyler TechnologiesMs. FeastFY17-18 auditFY19 budgetGFOA budget presentation awardTyler Technologies utility billing implementation▶ Jump to 16:43 in the videoShow transcriptHide transcript
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[00:16:44] Aye. [00:16:45] Opposed, like sign. [00:16:48] We now come to the three minute report for the finance department. [00:16:51] Ms. Feast? [00:16:53] Good evening. [00:16:56] Over the past few months, the finance department has been involved in several projects. [00:17:04] Of course, the audit which spanned it over several months and primarily involved myself [00:17:11] and the assistant finance director. [00:17:13] That's come to an end. [00:17:16] The fiscal year 19 budget, this process involved my department along with all of the other [00:17:22] departments and went very smoothly this year compared to some of the previous years. [00:17:28] I am currently working on finalizing the budget document which will be submitted to GFOA for [00:17:36] the budget presentation award which the city has received over the last five years and [00:17:41] we do expect to receive it for this fiscal year 19 budget document. [00:17:47] And finally, Tyler Technologies utility billing implementation. [00:17:52] Over the past several months, primarily the billing and collection department, that staff, [00:17:58] myself and technology solutions has been very involved with Tyler Technologies and the implementers [00:18:05] getting that system set up, training employees and getting data converted into the new system [00:18:12] from our legacy system. [00:18:14] We do expect to go live in this system in April. [00:18:17] Thank you. [00:18:18] Any questions? [00:18:20] Yeah, where's the audit for 17-18?
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- 9Communications▶ 18:21
- 10Adjournment▶ 32:34