On the agenda

1. 1Call to Order – Roll Call▶ 0:00
2. 2

   Pledge of Allegiance

   The Pledge of Allegiance was recited followed by a moment of silence honoring servicemen and women.

   ▶ Jump to 0:23 in the video

   ▸Show transcriptHide transcript

   Auto-transcript · machine-generated, may contain errors

   [00:00:23] I'd like to ask if you could all stand and join me in the Pledge of Allegiance and remain [00:00:24] standing for a moment of silence in honor of our servicemen and women at home and abroad. [00:00:26] I pledge allegiance to the flag of the United States of America and to the republic for [00:00:32] which it stands, one nation under God, indivisible, with liberty and justice for all.

   This text was generated automatically from the meeting video. It is not a verbatim or official record. For exact wording, consult the video or the city clerk.

3. 3

   Moment of Silence

   The council observed a moment of silence.

   ▶ Jump to 0:45 in the video

   ▸Show transcriptHide transcript

   Auto-transcript · machine-generated, may contain errors

   [00:00:45] You may be seated. [00:00:46] Moment of silence. [00:00:53] The next item on the agenda is the approval of the September 25th special meeting minutes.

   This text was generated automatically from the meeting video. It is not a verbatim or official record. For exact wording, consult the video or the city clerk.

4. 4

   Approval of September 25, 2018 Special Meeting Minutes

   approved

   Council approved minutes from the September 25, 2018 special meeting, the October 3rd work session, and the October 16th work session and regular meeting by voice vote.

   • motion:Approve September 25, 2018 special meeting minutes. (passed)
   • motion:Approve October 3rd work session minutes. (passed)
   • motion:Approve October 16th work session and regular meeting minutes. (passed)

   ▶ Jump to 0:56 in the video

   ▸Show transcriptHide transcript

   Auto-transcript · machine-generated, may contain errors

   [00:00:57] Second. [00:00:58] We have a motion and a second. [00:01:01] Any corrections? [00:01:02] Hearing none, all those in favor, please signify by saying aye. [00:01:06] Aye. [00:01:07] Opposed? [00:01:08] Like sign. [00:01:09] Motion passes. [00:01:10] Next is approval of the October 3rd work session minutes. [00:01:13] Move for approval. [00:01:15] Second. [00:01:16] All those in favor, please signify by saying aye. [00:01:20] Aye. [00:01:21] Opposed? [00:01:22] Like sign. [00:01:23] Motion passes. [00:01:24] Next is approval of the October 16th work session and regular meeting minutes. [00:01:31] Move for approval. [00:01:34] Second. [00:01:35] All those in favor, please signify by saying aye. [00:01:40] Aye. [00:01:41] Opposed? [00:01:42] Like sign. [00:01:43] Motion passes. [00:01:45] At this point, I'd like to ask Jackie Kendrick to meet me at the podium.

   This text was generated automatically from the meeting video. It is not a verbatim or official record. For exact wording, consult the video or the city clerk.

5. 5

   Approval of October 3, 2018 Work Session Minutes

   Council moved to approval of the October 3, 2018 Work Session Minutes.

   #October 3, 2018 Work Session Minutes

   ▶ Jump to 1:50 in the video

   ▸Show transcriptHide transcript

   Auto-transcript · machine-generated, may contain errors

   [00:01:56] Bring the whole group up. [00:02:00] We've got space.

   This text was generated automatically from the meeting video. It is not a verbatim or official record. For exact wording, consult the video or the city clerk.

6. 6

   Approval of October 16, 2018 Work Session and Regular Meeting Minutes

   Procedural agenda item for approval of the October 16, 2018 Work Session and Regular Meeting Minutes. The transcript provided does not contain discussion of this item.

   ▶ Jump to 2:04 in the video

   ▸Show transcriptHide transcript

   Auto-transcript · machine-generated, may contain errors

   [00:02:08] Sir, with the camera. [00:02:09] You want to come down here, too. [00:02:15] This is a proclamation of the city of New Port Richey. [00:02:17] Whereas home care services provide high quality and compassionate health care services to more than 5 million Americans annually, [00:02:24] especially in time of community or personal health care crisis,

   This text was generated automatically from the meeting video. It is not a verbatim or official record. For exact wording, consult the video or the city clerk.

7. 7

   Proclamation - Home Care Month

   approved

   Mayor Rob Marlow read a proclamation designating November 2018 as Home Care Month in the City of New Port Richey, recognizing HBH Hospice and home care professionals. Representatives from HBH Hospice accepted the proclamation and thanked the council.

   • direction:Mayor proclaimed November 2018 as Home Care Month in the City of New Port Richey. (passed)

   🏢HBH Hospice👤Rob Marlow#Chapters Health#Home Care Month

   ▶ Jump to 2:25 in the video

   ▸Show transcriptHide transcript

   Auto-transcript · machine-generated, may contain errors

   [00:02:28] whereas 90% of Americans want to age in place and home care is the preferred method of health care delivery among the disabled, [00:02:34] elderly, and chronically ill individuals eager to live independently in their own homes as long as they possibly can, [00:02:41] and whereas home care services allow families to stake together and provide for greater health, dignity, [00:02:46] and comfort in our communities, [00:02:48] and whereas these dedicated home care professionals and volunteers form a support network that continues to play a vital role [00:02:55] in health care delivery for our nation's disabled, infirm, and aging population, [00:03:01] and whereas HBH Hospice, an affiliate of Charter's Health, [00:03:06] has been providing home health and hospice services to residents of Pasco County since 1986, [00:03:13] and whereas the city of New Port Richey deems it proper to recognize the value of these everyday heroes [00:03:18] who provide vital services to our residents on a daily basis, [00:03:22] now therefore I, Rob Marlow, Mayor of the city of New Port Richey, [00:03:25] do hereby proclaim the month of November 2018 as Home Care Month, [00:03:29] in the city of New Port Richey, [00:03:31] and encourage all residents to learn more about home care and hospice concepts for the care of the elderly, disabled, and infirm, [00:03:38] and on a personal note, I'd like to thank HBH Hospice, who is currently caring for my mother in her home. [00:03:44] So, if you'd like to make any comments. [00:03:47] Thank you, Mayor, appreciate it. [00:03:49] It is an honor to serve this community in any way we can, and we appreciate you very much, [00:03:55] and this is just beautiful, and our staff will be so honored when they see it. [00:03:59] Thank you. [00:04:00] Thank you. [00:04:05] I am both honored and humbled to be able to serve the residents of this city [00:04:09] and enjoy the relationships that we have with all of our patients and clients throughout the community, [00:04:14] and again, it is a tremendous honor to be able to serve the needs of all of our citizens. [00:04:19] Thank you. [00:04:20] Thank you. [00:04:25] Can I take a picture with you? [00:04:26] Sure. [00:04:27] Sorry. [00:04:28] Sorry to interrupt the meeting. [00:04:30] No, no, that's fine. [00:04:31] We think you're part of the meeting. [00:04:37] Thank you. [00:04:38] Thank you. [00:04:39] Thank you so much.

   This text was generated automatically from the meeting video. It is not a verbatim or official record. For exact wording, consult the video or the city clerk.

8. 8

   Proclamation - World Pancreatic Cancer Day

   approved

   Mayor Rob Marlow read a proclamation recognizing November 15th as World Pancreatic Cancer Day in the City of New Port Richey, noting statistics about the disease's lethality and the importance of awareness. The Mayor shared that his brother Richard died from pancreatic cancer, and two survivors/advocates from the Pancreatic Cancer Action Network accepted the proclamation.

   • direction:Mayor proclaimed November 15th as World Pancreatic Cancer Day in the City of New Port Richey. (passed)

   🏢Pancreatic Cancer Action Network👤Danny Roland👤Richard Marlow👤Rob Marlow#World Pancreatic Cancer Day

   ▶ Jump to 4:44 in the video

   ▸Show transcriptHide transcript

   Auto-transcript · machine-generated, may contain errors

   [00:04:44] Next, I'd like to ask Danny Roland to come forward. [00:04:56] I'm not sure what it is tonight about presentations that hit close to home, [00:05:03] but my brother Richard, we're pretty sure, passed away from it. [00:05:09] Whereas in 2018, an estimated 55,554,400, there's a decimal point off here, [00:05:22] people in the United States will be diagnosed with pancreatic cancer, one of the deadliest cancers, [00:05:26] and 44,330 will die from the disease, whereas pancreatic cancer surpassed breast cancer last year [00:05:34] to become the third leading cause of cancer death in the United States [00:05:38] and is projected to become the second leading cause by 2020, [00:05:42] whereas pancreatic cancer is the only major cancer with a five-year relative survival rate [00:05:47] in single digits at just 9%, [00:05:50] and whereas symptoms of pancreatic cancer present themselves as generally in the later stages, [00:05:55] and 71% of pancreatic cancer patients die within the first year of their diagnosis, [00:06:00] and whereas approximately 3,300 deaths will occur in Florida in 2018, [00:06:06] and whereas pancreatic cancer is the seventh most common cause of cancer-related deaths [00:06:11] in men and women across the world, [00:06:14] there will be an estimated 418,451 new pancreatic cancer cases diagnosed worldwide in 2020, [00:06:22] and whereas the good health and well-being of the residents of the City of New Port Richey [00:06:26] are enhanced as a direct result of increased awareness about pancreatic cancer [00:06:31] and research in early detection causes and effective treatments, [00:06:34] now therefore I, Rob Marlow, Mayor of the City of New Port Richey, [00:06:37] do hereby honor and recognize November 15th as World Pancreatic Cancer Day [00:06:42] in the City of New Port Richey, [00:06:44] and to call upon our residents to increase their awareness of this tragic disease [00:06:48] and support those who are currently fighting the battle against this disease. [00:06:52] And in the case of my brother, from his first becoming symptomatic about Thanksgiving, [00:06:58] he passed away shortly after Christmas. [00:07:00] So it does go very fast, and at least we're up to 9%. [00:07:04] It was low single digits when he was there. [00:07:08] If any of you would like to say something, please. [00:07:15] Mayor Marlow, Council Members, on behalf of the Pancreatic Cancer Action Network, [00:07:21] we thank you so much for joining us in trying to make pancreatic cancer, [00:07:29] make people of our community understand the disease of pancreatic cancer. [00:07:35] I'm a survivor. [00:07:37] I was diagnosed five years ago in January, and the survival rate at that time was 5%. [00:07:45] So I had a 5% chance to live another five years because of that. [00:07:51] Today that percentage rate is 9%. [00:07:55] Yes, it's getting better, but pancreatic cancer is still the only cancer [00:08:00] that the survival rate is in the single digits. [00:08:05] And I've got another month and a half to make my five-year mark. [00:08:10] Danny's already made his five-year mark. [00:08:13] But there are many people that aren't lucky like Danny and I are. [00:08:18] And I'm sincerely sorry for your brother. [00:08:24] We've lost many, many dear friends, [00:08:27] and we also still have very many dear friends that are fighting this battle. [00:08:32] And Danny and I don't consider ourselves survivors, [00:08:36] but we consider ourselves fighters because every day of our lives [00:08:39] we're continuing to fight this disease. [00:08:42] Thank you very much. [00:08:45] Thank you.

   This text was generated automatically from the meeting video. It is not a verbatim or official record. For exact wording, consult the video or the city clerk.

9. 9

   ↳You arrived here from a search for “Penny for Pinellas tax” — transcript expanded below

   Audit Report Presentation by Clifton Larson Allen

   discussed

   Andrew Laughlin of Clifton Larson Allen (CLA) presented preliminary results of the FY2017 audit, noting the written CAFR would be delivered by November 16th. The presentation reviewed revenue and expense fluctuations across governmental and proprietary funds and detailed the status of prior internal control findings, with nine remaining uncleared, four partially cleared, and two cleared. Significant issues persisted around closing process timeliness, cash reconciliations, investment policy compliance, utility billing rate calculations, uncollectible accounts allowance, and inventory procedures, largely attributed to the Tyler Technologies accounting system conversion from SunGuard.

   📍Hacienda Hotel📍Madison Street bridge📍Orange Lake property📍Sims Park🏢American Traffic Solutions🏢City of Port Richey🏢Clifton Larson Allen🏢FDOT🏢Florida Department of State, Division of Historical Resources🏢International City-County Management Association🏢SunGuard🏢Tyler Technologies👤Andrew Laughlin👤Brian Weed👤Crystal Feast👤Debbie L. Mannes👤Kim Poblete👤Nicholas Mannes👤Sue Pagan#Capital asset management recommendation#FY2017 audit / CAFR#Hacienda Hotel rehabilitation phase three#Highway beautification project#Historic preservation grant#Investment policy compliance findings#Madison Street bridge reconstruction#P-card remittance delays#Penny for Pinellas tax#Redevelopment note refunding ($11,265,000)

   ▶ Jump to 8:48 in the video

   ▸Show transcriptHide transcript

   Auto-transcript · machine-generated, may contain errors

   [00:08:48] At this point I would like to ask Ms. Debbie Mannes. [00:08:51] Oh, photos of this will do. [00:08:55] Well, we'll get photos on the next one, too. [00:09:04] Thank you. [00:09:05] Thank you. [00:09:06] Ms. Mannes? [00:09:09] And I would like to ask my colleagues to also come down here. [00:09:23] Our very own Ms. Debbie L. Mannes has received a plaque in honor of 30 years of service [00:09:30] to local government from the International City-County Management Association. [00:09:36] And we wanted to recognize this by doing a public presentation of this at tonight's meeting [00:09:40] and the obligatory picture with all of us here, too. [00:09:43] All my five bosses. [00:09:46] At Ms. Mannes' request. [00:09:48] Thank you very much. [00:09:49] Thank you. [00:09:50] Thank you. [00:10:18] Mr. Mayor, if you would allow me just a couple of comments. [00:10:22] I'd like to begin by telling you how much I consider public service to be a higher calling. [00:10:29] I have always considered that to be the case. [00:10:33] There aren't many professions when you can actually impact the lives of people every day, [00:10:41] and you can also play a part in making sure that public policy is administered efficiently [00:10:48] and equitably. [00:10:51] With that being said, it is my honor to serve along with you and this city council, [00:10:58] and it's also my privilege to serve along with the team of management officials that we have in place [00:11:04] at the City of New Port Richey. [00:11:08] But even more important than that, I'd like to thank my son, Nicholas Mannes, who is here this evening, [00:11:14] who has been the recipient of a lot of really bad meals as a result of the fact that his mom had night meetings. [00:11:23] And he has remained patient and supportive and always in his mom's corner in spite of that bad treatment he received [00:11:33] at the dinner table. [00:11:35] So thank you very much. [00:11:36] And if you'd indulge me just one moment, I'd like a photo with my management staff. [00:11:40] Please. [00:12:06] Okay. [00:12:30] Make a comment. [00:12:31] Ms. Mannes, I just want to let you know that you are the best city manager, in my opinion, we could ask for. [00:12:36] The city is in a much better place since you took over, and we're blessed to have you. [00:12:40] Thank you so much. [00:12:41] You're welcome. [00:12:53] The next item on the agenda is the audit report presentation by Clifton, Larson, and Allen. [00:12:59] Thank you, Mr. Mayor. [00:13:01] I'm going to let Crystal Feast start out the discussion this evening. [00:13:06] We have Andrew Loveland here from Clifton, Larson, who has a PowerPoint for you. [00:13:16] Unfortunately, we do not have a written document yet to present to you, [00:13:20] but we do have facts and figures that we think will be of interest to you. [00:13:24] And the written document will be submitted to you by November 16th. [00:13:28] Thank you. [00:13:30] Take it away. [00:13:31] I'll start, if you don't mind. [00:13:33] Good evening, Council. [00:13:34] As you already are well aware, the city has been undergoing an audit of the 2017 fiscal year [00:13:41] and is now at a point where the city's auditors, Clifton, Larson, and Allen, [00:13:45] can report to you on the financial statements during that time, audit findings, and recommendations. [00:13:51] When we started this process, I provided you with an audit timeline, [00:13:55] which hoped for an audit completion date of June 30th. [00:14:00] And although aggressive, we were optimistic because at that time we had a fully staffed finance department [00:14:07] and the implementation of the financial module of Tyler Technologies was complete. [00:14:15] As we started our year-end closing process and account reconciliations, [00:14:20] it was then identified that the data from SunGuard, which is our old accounting system, [00:14:28] was not converted over by Tyler Technologies completely. [00:14:33] This required a re-import of all of the fiscal year transactions [00:14:37] and an extensive review of each transaction. [00:14:41] This also delayed the reconciliation and preparation of schedules needed by our auditors. [00:14:47] The auditors were very patient in this process and flexible with their time [00:14:52] while we worked through our conversion issues. [00:14:55] I would also like to thank Brian Weed, our technology solutions director. [00:15:00] for his assistance and ensuring that we had the proper resources needed to work through these conversion issues as well. [00:15:07] Tonight, we have Andrew Laughlin representing Clifton, Larson, Allen. [00:15:12] Like I mentioned before, he will go over the results of the audit, but also touch on some services that can be provided [00:15:20] that will minimize these issues moving forward and minimize the issues that we should have with our next audit, [00:15:28] including assessing the setup of the accounting software, going over processes established with the software system, [00:15:36] but also internally in our finance department, [00:15:39] and just identify some efficiencies that we can use to stop this year after year from happening. [00:15:48] We do want to get to a point where we are completing our audit [00:15:52] and going through our closing process timely and efficiently and just getting the city back on track. [00:15:58] So at this time, I'll turn it over to Andrew. [00:16:02] Great. Thanks, Crystal. [00:16:04] Welcome, council members. [00:16:06] Good evening. [00:16:07] Again, as Crystal mentioned, I'm Andrew Laughlin. [00:16:09] I'm a principal of Clifton, Larson, Allen, or CLA. [00:16:12] We're the firm responsible for the audit of the financial statements for the fiscal year ended September 30, 2017. [00:16:20] Along with me in the audience, I also have our director, Sue Pagan, and senior, Kim Poblete. [00:16:25] They're the ones that deserve a lot of the credit on our end with their dedication [00:16:29] and flexibility in getting through the audit process to the point we're at here this evening for the FY17 audit. [00:16:37] So lots of appreciation to them for their tireless work in working with the finance director to get to where we are today. [00:16:44] So I do have a PowerPoint presentation I'd like to share with you. [00:16:46] As Crystal mentioned and as Debbie mentioned, it's essentially kind of a financial overview [00:16:51] to give you all at the fund level some perspective on current year [00:16:55] and prior year revenue and expense activity to see if there were anything that really jumped out from year over year [00:17:01] that's kind of an aberration or a significant change from one year to the next. [00:17:06] So I'll explain some of those in the next few slides. [00:17:08] And then I wanted to take the second half of the presentation [00:17:11] and just go through all of the internal control-related findings that we had in the previous issued CAFR, [00:17:18] give you all a status update on those, as well as any new or additional findings [00:17:22] or recommendations that we have encountered through the course of the audit thus far. [00:17:26] So that's the plan. [00:17:27] And, of course, I'll take your questions as you have them. [00:17:31] Please feel free to ask. [00:17:34] So in going through the financial statements, just starting with just a governmental fund analysis, [00:17:40] let's focus on revenues to start. [00:17:42] So what I've done here is just give a snapshot of revenues from 2017 and revenues from 2016 [00:17:49] and look at that and say any significant changes year over year. [00:17:53] So looking at the general fund, we did have one large fluctuation in fines and forfeiture revenue from $2.7 million, [00:18:01] and it went down to $2 million. [00:18:03] So this is the red light camera revenues that the city receives. [00:18:07] The city went down from eight cameras to five cameras in FY17, [00:18:10] so that caused a reduction in the collection of revenues that the city receives from American Traffic Solutions. [00:18:17] So that was a big driver behind that reduction. [00:18:21] And then in the redevelopment fund, we had a large decrease in intergovernmental revenue from $750,000 to $125,000. [00:18:30] In the prior year, FY16, the city received a historic preservation grant. [00:18:34] We actually did some single audit test work on that grant. [00:18:37] That was the $750,000 last year. [00:18:40] That did not recur this year. [00:18:42] That comes from the Department of State, the Division of Historical Resources. [00:18:46] But in the current year, we have $125,000 in the redevelopment fund. [00:18:49] That is for the Hacia Hotel rehabilitation phase three. [00:18:53] So we did get some money to continue those rehabilitation efforts, [00:18:57] but a reduction from last year to this year in terms of the dollars received. [00:19:02] On the capital projects fund, you'll notice there was an increase in intergovernmental revenue from $200,000 to $475,000. [00:19:10] That $200,000 last year was a Sims Park improvement project that occurred. [00:19:15] In the current year, the city received some FDOT money for a highway beautification project, [00:19:21] so landscaping and other things around the highway that totaled $475,000. [00:19:26] So that was the cause of the fluctuation there. [00:19:30] Then looking at expenditures on the next slide. [00:19:34] So from 2017 to 2016, starting with the general fund, between general government, public safety, and public works, [00:19:42] you're seeing year-to-year some big fluctuations among those. [00:19:45] But if you add those up, the year-over-year difference is rather minor. [00:19:49] So what happened, there was two sub funds that roll up into the general fund, [00:19:53] the ground maintenance fund and the facilities maintenance fund. [00:19:56] So ground maintenance was a part of public safety, and facilities maintenance was a part of general government. [00:20:03] But then this got transferred in the current year, in 2017, over to public works. [00:20:07] So that's why you're seeing a big shifting of the expenditure dollars among those three classifications, [00:20:13] general government, public safety, and public works. [00:20:16] Then in the redevelopment fund, we had a big decrease in capital outlay from $1 million to $165,000, [00:20:22] and that's directly correlated to that historical preservation grant that I was referring to. [00:20:27] So more money came in last year than this year, [00:20:29] therefore more money was spent on that capital-related rehabilitation efforts on that Hostianda Hotel. [00:20:37] Then moving over, pretty consistent on debt service capital projects. [00:20:41] And then looking at other governmental funds, we went from $1.58 million of capital outlay to $913,000 in the current year. [00:20:49] That reduction is mainly due to an emergency repair. [00:20:52] It was the bridge reconstruction project on Madison Street. [00:20:55] That was to the tune of about $600,000, if you'll recall that. [00:20:58] That was back in 2016. [00:21:00] That didn't recur in 2017. [00:21:02] Other than that, the capital-related expenditures in the other governmental funds, [00:21:07] a lot of road work, construction work was pretty consistent from year to year. [00:21:14] Then on the next slide, that's governmental fund analysis on just the change in fund balance. [00:21:18] So any unusual maybe transfer activity or proceeds from the sale or disposition of capital assets, [00:21:25] anything that stands out. [00:21:28] On this page, just looking at transfers in and out, there was what looks like significant transfer activity. [00:21:35] Take the general fund and the redevelopment fund and the debt service fund. [00:21:40] A lot higher in the prior in 2016 and 2017. [00:21:44] What really that's due is due to the issuance of debt and refunding of old debt. [00:21:49] So the old debt was defused in 2016 and refunding debt issued for $11,265,000. [00:21:56] That was a redevelopment note. [00:21:59] So what happens there is money is getting transferred to pay down the old debt, issue the new debt, [00:22:05] and so there was transfer activity among those three funds that caused basically $11 million higher in each of those funds, [00:22:12] and that's what that's due to. [00:22:15] We had what we call this loss on redevelopment property in the redevelopment fund for $1.3 million. [00:22:22] So that was a write-down of the properties held for sale. [00:22:25] That was the Hacienda and Orange Lake properties. [00:22:28] So those were sold subsequent to fiscal year 2017, but based on that sales price that we now know, [00:22:34] that was significantly less than what the assets were. [00:22:38] Those investable assets were held on the books at 9-30-17. [00:22:42] So that was written down by about $1.4 million, and that's the cause of that, [00:22:48] which then caused the net change in fund balance to decline significantly from 2016. [00:22:57] Then the last thing I'll point out here is in the capital projects fund. [00:23:00] So we had transfers out of $1 million compared to transfers out of $250 from 2016 to 2017. [00:23:06] That has a lot to do with general fund acquisition activity. [00:23:10] So the capital projects fund is funded by the penny for Pinellas tax, [00:23:14] and that can fund capital purchases for public facilities, public vehicles like police cars, public safety vehicles. [00:23:22] So there was just more of that activity in 2016 than there was in 2017, [00:23:26] and that's what generates the transfer out activity in that fund. [00:23:32] On the next slide, on proprietary fund analysis for revenues. [00:23:37] Really consistent here from year over year. [00:23:41] Kind of makes me wonder on the water and sewer fund side, [00:23:45] we had charges for services of $12,290,421,000 in 2016, [00:23:51] and then very consistent, almost identical in 2017, $12,196,180. [00:23:57] We would normally expect that to increase because the city at the beginning, [00:24:02] at the advent of every fiscal year has a 4% rate increase, [00:24:06] but that was offset by a reduction in bulk water purchase from the city of New Port Richey. [00:24:15] So that was $420,000 in 2016, and only $170,000 in 2017. [00:24:21] So that offset that 4% rate increase, [00:24:23] and that's why that water and sewer charge for services number is pretty consistent from year to year. [00:24:29] And then the last page is really just on the proprietary fund. [00:24:32] It's really consistent from year over year. [00:24:34] I don't really have any balances. [00:24:35] If you look from 2017 to 2016, any major fluctuations that stick out, [00:24:41] it's pretty consistent from year over year. [00:24:43] If you just look at operating income on the bottom, $3.9 to $3.8 in the water and sewer, [00:24:49] $111,000 to $310,000 stormwater, $210,000 to $124,000 in internal services. [00:24:55] So a lot of very consistent in terms of revenue and expense activity in the proprietary funds. [00:25:03] So not much to report there. [00:25:07] So that's what I wanted to give you, just a quick snapshot on revenue and expense activity [00:25:12] as it relates to the governmental and proprietary fund financial statements. [00:25:17] The latter part of my presentation here is just go through the internal control considerations. [00:25:21] So flipping to page 9 of the report, this is what you're going to see in the management letter that we issue. [00:25:28] And so we're required under the rules of the Florida Auditor General to issue a management letter [00:25:33] that contains current status of all prior year findings, [00:25:36] and that's what we depict here in these two graphics. [00:25:42] So of all the findings from prior years, we had nine that remained unclear, [00:25:47] four that were partially cleared, and two that were cleared. [00:25:50] So I'll hit on some of these unclear findings in the next few slides. [00:25:58] So number one was the timeliness of the closing process, [00:26:00] and this is what caused a delay in the issuance of the CAFR for 2016. [00:26:05] I believe we issued somewhere around the mid to late January of 2018 timeframe. [00:26:10] So we haven't seen a whole lot of improvement on that. [00:26:12] I mean, so I don't need to belabor this. [00:26:14] We're still in November, and you don't have an issued final CAFR in your hands. [00:26:18] So we still had the delays in the closing process in 2017. [00:26:26] The next one is the preparation and review of cash reconciliations. [00:26:30] So we had some issues in 2016 with some errors that we identified in the actual bank rec [00:26:37] between deposits and transit unclear checks. [00:26:40] This year, we noted just lack of timeliness in getting those cash reconciliations completed, [00:26:45] so management was behind due to the system conversion issues that Crystal pointed out. [00:26:50] So we still had some timeliness issues relating to receiving reconciled cash balances [00:26:56] that we needed to have in order to perform the audit. [00:26:59] So a timeliness issue related to this one. [00:27:05] The next one is investment policy compliance. [00:27:07] So we had two instances of noncompliance in the investment policy. [00:27:13] One was around reporting, so providing quarterly reports. [00:27:17] That was a requirement in the policy. [00:27:18] That was not being done. [00:27:20] Starting with quarter ended March 31st of 2017, that is now being done. [00:27:26] So part of 2017 it wasn't, but then starting in March it was. [00:27:30] And we had some investment allocation issues. [00:27:33] So what the policy allows the city to invest in by investment type, [00:27:37] there are certain percentage limits that the city is allowed and cannot exceed. [00:27:42] And so those investment allocation limits did get exceeded in FY17, so that comment will persist. [00:27:53] So the next one is the utility billing rates. [00:27:56] So we had some miscalculation issues because, as I mentioned previously, [00:28:01] the city at the onset of every fiscal year increases those rates by 4%. [00:28:07] So there's a lot of different customer codes and customer types, [00:28:10] a lot of rates that need to get adjusted, and that's largely a manual process. [00:28:15] Hopefully that can change in the future, but historically it's been a manual process. [00:28:19] So we went in and did some recalculation of those rates from before and after. [00:28:23] Found more issues in 2016, so some things got cleaned up in 17, [00:28:27] but we did find some minor discrepancies in 2017. [00:28:32] So, again, that comment would persist again. [00:28:38] The next one is the allowance for uncollectible accounts. [00:28:40] This is just an estimate that management puts on certain receivables, [00:28:44] like code enforcement or even utility billing for those customer accounts that are more dated. [00:28:52] Any customer receivable that's 90 to 120 days old, there's less chance of collection. [00:28:57] So management estimates what that uncollectible amount will be. [00:29:02] So we had some concerns with this in prior years about when that estimate is being performed [00:29:07] and the information available to perform it and the actual process that they go through. [00:29:12] So management has a process to calculate it, but due to some system limitations, [00:29:18] that AR aging report for which it's supposed to be calculated on wasn't able to be generated from the legacy system, [00:29:25] and so there were some issues with the calculation. [00:29:28] So, again, it has some reoccurrence of that finding. [00:29:35] Then the next one is inventory procedures. [00:29:38] Just so we go through our test counts and observe the inventory that's being done at year end. [00:29:43] We did see some market improvement in that. [00:29:45] The warehouse was in a more orderly fashion. [00:29:49] Counts made more accurately. [00:29:52] I think the persisting problem we had with this for this past inventory count we did for FY17 was just, again, [00:30:00] I sound like a broken record, but the timeliness [00:30:02] of when those counts take place to then adjusting [00:30:04] those inventory count figures in the inventory listing [00:30:08] within the accounting system, that should be taking place [00:30:11] right after the count is done, [00:30:12] but it didn't take place timely, [00:30:14] so we had some lingering concern there. [00:30:20] So that's the highlights in current status [00:30:25] of prior findings. [00:30:26] We did have some current recommendations [00:30:27] that we've made to management. [00:30:29] One is just the preparation review of post-closing entries, [00:30:32] and there's increased risk as management [00:30:36] kind of rushes through the process to get the CAFR done [00:30:39] and get those final post-closing entries made, [00:30:42] and this caused an error in the prior year [00:30:44] where a close-closing entry did get booked twice [00:30:47] that was material, so we'll have a beginning balance [00:30:50] restatement that'll occur in the CAFR for 2017. [00:30:54] So it's just a matter of making sure [00:30:56] there's an adequate preparation and independent review [00:30:59] that takes place of those post-closing entries [00:31:01] that we're not trying to rush last minute [00:31:03] because that's when errors can be made, [00:31:05] as we saw here to the tune of about 650,000. [00:31:09] The next one's on capital asset management, [00:31:11] so it's just a matter of performing an inventory [00:31:16] of capital assets at least once annually [00:31:20] to make sure what we have in our capital asset register [00:31:23] is really what exists out there in the field, [00:31:25] as well as performing a reconciliation [00:31:27] or what we call a roll-forward of capital assets [00:31:30] from the beginning balance, [00:31:31] plus what we know is current year activity [00:31:33] and additions and disposals [00:31:35] that should equal the ending balance [00:31:36] that we report in the accounting system. [00:31:39] So management needs to do a reconciliation of that [00:31:42] prior to having the audit commence, and that wasn't done. [00:31:47] So that's our recommendation to management there. [00:31:51] Then my final slide here is just, you know, [00:31:54] it's kind of reinforcing the issues [00:31:56] that we uncovered during the audit [00:31:57] that Crystal alluded to, [00:31:59] just with the implementation of accounting software, [00:32:03] transactions had to be reimported, [00:32:06] so there was some delays in the reconciliations, [00:32:09] and that caused, obviously, delays in the audit [00:32:11] where we did have to work with the finance team [00:32:14] to help make some of those post-closing entries [00:32:17] and fix some of those account balances [00:32:19] that were initially presented to us. [00:32:21] It also affected the timeliness of bank reconciliations, [00:32:26] we already hit on that. [00:32:28] And plus, there was an issue [00:32:29] in the remittance of P-card billings. [00:32:32] The city was three months delayed [00:32:34] in remitting to the financial institution [00:32:36] the amounts that were owed under the P-card purchases, [00:32:39] and again, that had to do with some system conversion issues [00:32:42] and the process by which the P-card file from the bank [00:32:45] is fed into the system, [00:32:47] and then that generates a check [00:32:48] that then gets paid to the financial institution. [00:32:51] So that was going through that conversion [00:32:53] that caused some delays in that process by three months. [00:32:56] So those were some of the issues [00:32:58] that we noted through the course of the audit. [00:33:00] And again, just to kind of reinforce [00:33:03] what Crystal had mentioned, [00:33:05] we do have some internal resources within our firm [00:33:08] that have a lot of expertise in Tyler Munis, [00:33:10] because they work with their clients [00:33:12] and in kind of an outsourced finance role [00:33:15] for a lot of our clients where we do outsourcing work. [00:33:18] So I feel they can be a great benefit [00:33:21] to your finance team here [00:33:23] in making sure they're maximizing [00:33:24] the use of the technology that they now have, [00:33:27] ensure that they're utilizing all the modules [00:33:30] within their accounting system properly [00:33:31] and its most effectiveness, [00:33:34] and also re-evaluating some of those just processes [00:33:36] from cash management, inventory management, [00:33:40] accounts payable, posting transactions, [00:33:43] looking at some of those processes [00:33:45] to see where we can find some inefficiencies [00:33:47] to help make sure we're getting [00:33:48] those monthly reconciliations done on time [00:33:50] and not getting further and further behind [00:33:53] in the year-on-close process. [00:33:54] So those are some of the resources [00:33:56] that we have at our disposal [00:33:58] that we talked to the city manager [00:34:00] and to the finance director about [00:34:01] after the conclusion of this audit, [00:34:04] integrating them with the finance team [00:34:05] to help kind of find some of these solutions, [00:34:07] both within existing processes [00:34:10] and the technology that you all have. [00:34:12] So looking forward to help being part of the solution [00:34:15] going forward. [00:34:18] With that, that's all I have on my presentation. [00:34:20] I'll happily address any questions that you all might have. [00:34:24] Questions? [00:34:26] Your last statement there, [00:34:27] would that be a conflict of interest [00:34:28] if you did the audit next year? [00:34:31] No, so this is more, great question. [00:34:34] This is more consultative in nature. [00:34:36] If this was more of an outsourced assignment [00:34:39] where we would actually play the role [00:34:40] in recording transactions [00:34:42] and being a part of your finance team, [00:34:47] then essentially we could be auditing our own work, [00:34:49] which causes an independence issue. [00:34:51] But that's not what this is. [00:34:52] This is more of a consultation to say, [00:34:54] let's sit down, let's understand [00:34:55] what the current process is, who's doing what. [00:34:59] So look at roles and responsibilities. [00:35:01] Let's look at how transactions [00:35:02] are getting processed into the system. [00:35:04] Are you using this module or using this add-on [00:35:06] that Munis has available? [00:35:08] And let's work for ways to make this process [00:35:10] from inception to completion more efficient. [00:35:13] And that's the extent of the assistance [00:35:16] that we would provide in that regard. [00:35:19] Questions? [00:35:20] Mr. Altman. [00:35:21] Just, I've spent 18 years as a CPA [00:35:24] and consequently, the one thing you haven't mentioned [00:35:28] is the need for this deliberative body [00:35:31] to have financial information. [00:35:32] So as of today, this is not a financial statement. [00:35:36] We don't have any balances in any of the accounts. [00:35:40] When you talk about things you would like to help, [00:35:44] what I'm looking for and what I'm asking for [00:35:46] is regularly provided financial statements [00:35:49] to allow us to plan for the future. [00:35:52] And I'm glad to hear that it appears [00:35:55] as if we're through this transition now. [00:35:59] But it's critical that the city council [00:36:01] has financial information so we can make decisions. [00:36:03] So all of what you're doing as an auditor is fine. [00:36:07] I can't wait for the financial department [00:36:10] to present to us financial statements [00:36:12] and to have us develop a business plan for our city. [00:36:16] We can't do it right now. [00:36:21] Councilman Murphy, anything? [00:36:22] No, I'm good, thank you. [00:36:24] Did I hear somebody say we can expect [00:36:26] the final report in about a week? [00:36:29] November 16th is the date that you will receive the report. [00:36:34] So, nine days, okay. [00:36:38] Thank you very much. [00:36:39] Appreciate it, thank you. [00:36:40] Thanks for your time. [00:36:43] Next item is Vox Pop for any items

   This text was generated automatically from the meeting video. It is not a verbatim or official record. For exact wording, consult the video or the city clerk.

10. 10Vox Pop for Items Not Listed on the Agenda or Listed on Consent Agenda▶ 36:44
11. 11.a

    Parks and Recreation Advisory Board Minutes - September 2018

    on consent

    Brief mention of dog waste bag stations installed in the park, with observation that people are using them as trash receptacles. New benches and picnic tables were also noted.

    #Parks and Recreation Advisory Board Minutes - September 2018

    ▶ Jump to 47:18 in the video

    ▸Show transcriptHide transcript

    Auto-transcript · machine-generated, may contain errors

    [00:47:19] One of the other things is the doggie potty things. [00:47:22] We didn't get them along that area, but we got them in the park. [00:47:25] As you see in the picture, there are just bags hanging there, [00:47:29] and people put trash. [00:47:30] Now, I love the new benches, the new picnic tables,

    This text was generated automatically from the meeting video. It is not a verbatim or official record. For exact wording, consult the video or the city clerk.

12. 11.b

    Cultural Affairs Committee Minutes - September 2018

    on consent

    Brief mention of dog waste bag stations in a park area, noting that bags are hanging and people are putting trash in them. Also acknowledged new benches and picnic tables.

    ▶ Jump to 47:18 in the video

    ▸Show transcriptHide transcript

    Auto-transcript · machine-generated, may contain errors

    [00:47:19] One of the other things is the doggie potty things. [00:47:22] We didn't get them along that area, but we got them in the park. [00:47:25] As you see in the picture, there are just bags hanging there, [00:47:29] and people put trash. [00:47:30] Now, I love the new benches, the new picnic tables,

    This text was generated automatically from the meeting video. It is not a verbatim or official record. For exact wording, consult the video or the city clerk.

13. 11.c

    Purchases/Payments for City Council Approval

    on consent

    Brief mention of dog waste bag stations installed in the park, with a comment that people are putting trash in them. Also positive note about new benches and picnic tables.

    ▶ Jump to 47:18 in the video

    ▸Show transcriptHide transcript

    Auto-transcript · machine-generated, may contain errors

    [00:47:19] One of the other things is the doggie potty things. [00:47:22] We didn't get them along that area, but we got them in the park. [00:47:25] As you see in the picture, there are just bags hanging there, [00:47:29] and people put trash. [00:47:30] Now, I love the new benches, the new picnic tables,

    This text was generated automatically from the meeting video. It is not a verbatim or official record. For exact wording, consult the video or the city clerk.

14. 13.e

    Ratification of the Agreement between the West Central Florida Police Benevolent Association and the City of New Port Richey

    approved

    Council ratified the collective bargaining agreement between the West Central Florida Police Benevolent Association and the City of New Port Richey, covering October 1, 2018 through September 30, 2021. The contract includes a career ladder for corporals and sergeants, a 50-cent/hour midnight shift differential, biannual physicals, DROP program eligibility changes, and a 2.5% wage increase consistent with other city staff.

    • motion:Motion to approve ratification of the agreement between the West Central Florida PBA and the City of New Port Richey. (passed)

    🏢West Central Florida Police Benevolent Association👤Councilman Allman👤Deputy Mayor👤Ms. Manns👤Ms. Warren👤Shafir Hanage#Agenda item 13E#Career ladder plan for corporals and sergeants#Collective Bargaining Agreement FY2018-2021#DROP program#Midnight shift differential

    ▶ Jump to 47:34 in the video

    ▸Show transcriptHide transcript

    Auto-transcript · machine-generated, may contain errors

    [00:47:34] and also the garbage containers are rusted out. [00:47:38] I wouldn't be proud today. [00:47:40] I feel it's been neglected. [00:47:43] The park is you're building up the downtown, [00:47:47] and you're neglecting the Riverwalk between Virginia and Massachusetts, [00:47:50] and I want to know if it can be cleaned up and maintained. [00:47:54] I walk it every day. [00:47:57] Thank you, and thank you for the pictures. [00:47:59] You're welcome. [00:48:00] Thank you for your time. [00:48:01] Yes, very definitely. [00:48:03] Thank you. [00:48:04] Appreciate it. [00:48:07] Mr. Rivera, when you're looking at stuff like that that needs pressure washing, [00:48:12] somebody had mentioned to me the tiles on the Sarazan Pavilion are all mildewed, too. [00:48:19] We got that complaint. [00:48:21] Our guys were out there cleaning that, [00:48:23] and they sprayed some environmental chemical that actually is supposed to, [00:48:28] over a number of weeks, start to clear that stuff up. [00:48:33] So we're trying it for the first time to see if it works before we start pressure washing it [00:48:38] and possibly creating a little bit of damage to it. [00:48:41] Fair enough. [00:48:42] I don't know if this is your job or Elaine's, [00:48:46] but the box that is in the entrance to the tennis courts has deteriorated, too. [00:48:51] That's part of that project that we brought to you as far as doing the electrical upgrades [00:48:56] and getting that whole thing replaced. [00:48:59] Deputy Mayor? [00:49:00] No, I'm just so glad you brought these photos in. [00:49:02] It's one of the topics of my communications that I'm going to touch on at the end of the meeting, [00:49:06] so thank you. [00:49:07] Yes, I'm sure. [00:49:09] Thank you. [00:49:10] Thank you. [00:49:11] Anyone else? [00:49:13] Seeing no one else come forward, I'm going to close Vox Pop and go to the consent agenda. [00:49:18] Move for approval. [00:49:19] Second. [00:49:20] All those in favor, please signify by saying aye. [00:49:22] Aye. [00:49:23] Aye. [00:49:24] Opposed? [00:49:25] Like sign. [00:49:26] We're going to skip over 12A and go to business item 13E [00:49:34] and take it out of order because I believe it needs to be done before we do 12A. [00:49:39] So, Ms. Manns? [00:49:40] Yes, sir, Mr. Mayor. [00:49:43] The item before you is to consider ratifying the agreement between the West Central Florida Police Benevolent Association [00:49:51] and the City of New Port Richey. [00:49:53] It covers the time period spanning from October 1st, 2018 through September 30th of 2021. [00:50:03] The provisions of the contract related to financial impacts are as follows. [00:50:15] In respect to wages, the police department requested that a career ladder plan be established for corporals and sergeants. [00:50:29] They also requested that a differential premium payment be established in the amount of 50 cents per hour for those that work the midnight shift. [00:50:40] They requested that a biannual physical examination be conducted of all police department personnel. [00:50:51] Additionally, related to a pension benefit, they requested that those vested in the system as of November 7th of 2017 [00:51:05] be allowed to enter into the drop program with a completion of 20 years of credited services [00:51:16] or 50 years of age and 10 years of service under the provisions of the early retirement benefit. [00:51:24] The city and the union entered into a tentative agreement on October 1st, 2018. [00:51:33] On October 5th, the union voted in favor of recommending the contract, pardon me, approving the contract. [00:51:43] And the purpose of this agenda item this evening is to secure your commitment to the terms of the contract. [00:51:53] The only other provision that I'll mention is related to wages specifically. [00:52:00] And they, just like every other union and non-union member of the city staff, received a 2.5% wage increase over the past year. [00:52:08] With that, I'm recommending in favor that you consider approving their contract. [00:52:13] Thank you. I'll open it up for public comment, please. [00:52:20] If you could print your name and address for the record, please. [00:52:34] Good evening. My name is Shafir Hanage. I'm here. [00:52:38] I would like to first say thank you for having me here and for being up here and speak. [00:52:42] I'm doing case study for my policy leadership class, and this is the case study that I chose. [00:52:48] I'm here today to let you know that if I agree or disagree with the changes in the benefit structure [00:52:53] relating to early retirement for the police officers in the new contract, I do agree with the retirement changes. [00:52:58] And I've learned that the changes in the years of working or the age that the officer decides to retire [00:53:03] was really needed to be negotiated in the new contract. [00:53:07] Ms. Warren was actually the person who I spoke to about this contract, [00:53:10] and she was extremely helpful with all the information I received throughout the contract. [00:53:14] I understood the changes weren't going to impact the city and that it was fair for the union to ask for the specific changes. [00:53:20] I also agree that these changes should be made because of the strong relationship you guys have built between the city and the union. [00:53:26] It's important to continue that relationship for the future. [00:53:30] I didn't find anything negative when it came to the contract, and I believe it should be approved. [00:53:35] Thank you very much. I appreciate it. [00:53:37] Thank you. Anyone else? [00:53:38] Thank you for investing your time. [00:53:40] And good luck with your studies. [00:53:44] Seeing no one else come forward, bring it back to council. [00:53:48] Move for approval. [00:53:49] Second. [00:53:50] To the maker. [00:53:51] Nothing. [00:53:52] To the second. [00:53:53] No. [00:53:54] Councilman Allman. [00:53:55] Glad to see a settlement. [00:53:56] Deputy Mayor. [00:53:57] As am I. [00:53:59] All those in favor, please signify by saying aye. [00:54:01] Aye. [00:54:02] Opposed, like sign.

    This text was generated automatically from the meeting video. It is not a verbatim or official record. For exact wording, consult the video or the city clerk.

15. 12.a

    First Reading - Ordinance No. 2018-2147: Amendments to Police Pension Ordinance (Memorializing Contract Changes)

    approved

    Council passed first reading of Ordinance 2018-2147, amending the Police Officers' Retirement System to memorialize early retirement without benefit reduction for 11 officers vested as of November 7, 2017.

    Ord. Ordinance No. 2018-2147

    • motion:Motion to approve first reading of Ordinance 2018-2147 amending the Police Officers' Retirement System. (passed)

    👤Altman👤Manns👤Murphy#Article 4 Police Officers' Retirement System#Chapter 17 Pensions and Retirement#Ordinance 2018-2147#Section 17-56

    ▶ Jump to 54:03 in the video

    ▸Show transcriptHide transcript

    Auto-transcript · machine-generated, may contain errors

    [00:54:03] Motion passes. [00:54:04] Now we'll go back to public reading of Ordinance 2018-2147. [00:54:10] Ordinance 2018-2147, an Ordinance of the City of New Port Richey, amending Chapter 17, Pensions and Retirement, [00:54:16] Article 4, Police Officers' Retirement System of the Code of Ordinances of the City of New Port Richey, [00:54:21] amending Section 17-56, Benefit Amounts and Eligibility, [00:54:25] repealing all ordinances in conflict herewith and providing an effective date. [00:54:29] Thank you. [00:54:30] Ms. Manns, anything additional? [00:54:31] Yes, sir. [00:54:32] Mr. Mayor, the Ordinance before you memorializes the early retirement for 11 officers, [00:54:39] those that were vested on November 7th of 2017 without a reduction in benefits for commencement of retirement prior to normal retirement date. [00:54:52] That is the only item contained in this ordinance, and we're recommending that you consider it favorably. [00:54:58] Thank you. [00:54:59] I'll open it up for public comment. [00:55:01] Seeing no one come forward, bring it back to Council. [00:55:04] Move for approval. [00:55:06] Second. [00:55:07] To the maker? [00:55:08] Nothing. [00:55:09] To the second? [00:55:10] No, sir. [00:55:11] Councilman Altman? [00:55:12] Let's do it. [00:55:13] Councilman Murphy? [00:55:14] No, we're good. [00:55:15] In that case, all those in favor, please signify by saying aye. [00:55:17] Aye. [00:55:18] Opposed, like sign. [00:55:19] Motion passes next to annual membership drive for the Recreation and Aquatic Center.

    This text was generated automatically from the meeting video. It is not a verbatim or official record. For exact wording, consult the video or the city clerk.

16. 13.a

    Annual Membership Drive - Recreation & Aquatic Center

    approved

    Council approved an annual membership drive at the Recreation & Aquatic Center offering 20% off annual memberships for residents and non-residents from December 18, 2018 through January 14, 2019. Discussion also touched on the recently passed county bond referenda, including Parks & Rec funding.

    • motion:Approve the annual membership drive at the Recreation & Aquatic Center offering 20% off annual memberships from Dec 18, 2018 through Jan 14, 2019. (passed)

    👤Councilman Davis👤Ms. Smith#$22 million Parks & Rec maintenance funding#Parks and Rec referendum#Pasco County bond referenda#jail expansion referendum

    ▶ Jump to 55:24 in the video

    ▸Show transcriptHide transcript

    Auto-transcript · machine-generated, may contain errors

    [00:55:24] Yes, sir. [00:55:25] Mr. Mayor, it's that time of year again. [00:55:28] Ms. Smith is requesting that she be allowed to offer a membership drive from December 18th, 2018, through January 14th, 2019, [00:55:41] at which time annual memberships will be offered for a reduction of 20% off of the usual fee for membership options for both residents and non-residents of the city. [00:55:58] In the past, this has been a very effective program in getting people to join the facility, [00:56:03] and we are hopeful that you'll allow us to offer the special again this coming year. [00:56:09] Very good. [00:56:12] Anything else, Ms. Smith? [00:56:14] No, the city manager expressed it very well. [00:56:16] Thank you. [00:56:17] Very good. [00:56:18] I will open it up for public comment. [00:56:20] Seeing no one come forward, bring it back to council. [00:56:26] Approved. [00:56:27] We have a motion. [00:56:28] Second. [00:56:29] And a second to the maker. [00:56:31] Second? [00:56:32] Nope. [00:56:33] Councilman? [00:56:34] No, I think since it's topical, though, and it's related to membership drives and use of our recreation facility, [00:56:40] I just want to comment that I see that all four of the bond issues passed yesterday in the county, which was, as far as I understand, they all passed. [00:56:51] You see the numbers on the Parks and Rec? [00:56:53] Yeah. [00:56:54] Wow. [00:56:56] It seems like our counterparts at the county should be very ripe for a good conversation about how they can work with us together to make Newport rich. [00:57:07] You have the best of both worlds. [00:57:11] Thank you. [00:57:12] Councilman Davis? [00:57:13] Nothing. [00:57:14] Deputy Mayor? [00:57:15] I will say regarding the Parks and Rec, the $22 million that the referendum passing is going to generate is just to bring us up to where we need to be on maintenance [00:57:22] on our current facilities. [00:57:23] It has nothing to do with building the new facilities. [00:57:25] The district parks are the county needs, but I'm glad we at least got that passed. [00:57:31] I did note that the one that came to the closest to not passing was the jail expansion. [00:57:39] I'm not quite sure what to make of that because the others were overwhelmingly popular. [00:57:46] So be that as it may. [00:57:50] Any further discussion? [00:57:53] Hearing none, all those in favor, please signify by saying aye. [00:57:56] Aye. [00:57:57] Opposed, likes on. [00:57:58] Motion passes. [00:57:59] Next is consideration of approval for Water Works maintenance truck purchases.

    This text was generated automatically from the meeting video. It is not a verbatim or official record. For exact wording, consult the video or the city clerk.

17. 13.b

    Consideration of Approval for Public Works Maintenance Truck Purchases

    approved

    Council approved the purchase of four Public Works maintenance vehicles (one 2019 F-150, two 2019 F-250 dump trucks, and one 2019 F-550 utility service truck) for a total of $180,641, using capital equipment improvement funds and pricing from the 2018 Florida Sheriff's Association contract. One vehicle is an addition to the fleet and three are replacements.

    • motion:Motion to approve the purchase of four Public Works maintenance vehicles for $180,641 using the Florida Sheriff's Association contract. (passed)

    🏢Florida Sheriff's Association👤Davis👤Murphy👤Rivera#2019 Ford F-150#2019 Ford F-250 dump trucks#2019 Ford F-550 utility service truck#Florida Sheriff's Association contract 18-BEL25.0

    ▶ Jump to 58:03 in the video

    ▸Show transcriptHide transcript

    Auto-transcript · machine-generated, may contain errors

    [00:58:03] Actually, Mr. Mayor, we are requesting to purchase four vehicles. [00:58:09] One is a 2019 F-150, which is an addition to the fleet. [00:58:14] Two are 2019 F-250 dump trucks, and one is a 2019 F-550 utility service truck. [00:58:26] And the funding associated with the purchase of these vehicles, if you determine it's appropriate to do so, [00:58:35] is planned for in the capital equipment improvement funds from the respective divisions of Mr. Rivera's department. [00:58:46] The total amount for the four vehicles is $180,641. [00:58:55] And the sales pricing is derived from the 2018 Florida Sheriff's Association contract, 18-BEL25.0. [00:59:06] And we are hopeful that you will consider favorably the request to purchase the four vehicles. [00:59:14] Thank you. [00:59:15] We'll open it up for public comment. [00:59:17] Seeing no one come forward, bring it back to Council. [00:59:20] Move for approval. [00:59:21] Second. [00:59:22] We have a motion and a second. [00:59:23] To the maker? [00:59:24] Well, it will help our maintenance efforts. [00:59:28] To the second? [00:59:29] I hope so. [00:59:31] Councilman Davis? [00:59:32] Nothing. [00:59:33] Councilman Murphy? [00:59:34] Are these replacements, or are they just new to the fleet? [00:59:38] I'm sorry, go ahead. [00:59:39] I'm sorry. [00:59:40] One is new and three are replacements. [00:59:42] Thank you. [00:59:43] There's no further discussion. [00:59:45] All those in favor, please signify by saying aye. [00:59:47] Aye. [00:59:48] Opposed? [00:59:49] Like sign. [00:59:50] Motion passes. [00:59:51] Next is approval for the 18-19 sewer system improvement engineering task order number 34.

    This text was generated automatically from the meeting video. It is not a verbatim or official record. For exact wording, consult the video or the city clerk.

18. 13.c

    Consideration of Approval for 18/19 Sewer System Improvements Engineering Task Order No. 34

    approved

    Council approved Task Order No. 34 with Stroud Engineering, not to exceed $108,500, for engineering on the 18/19 Sewer System Improvements project, covering approximately 6,000 feet of force main upgrades in multiple locations and rehabilitation of the Astor Drive/Court Street lift station and the Lafayette/Louisiana lift station. Discussion included a council request to develop or revisit a sewer system master plan addressing unsewered areas west of Highway 19 and to the east.

    • motion:Move to approve Task Order No. 34 with Stroud Engineering for 18/19 Sewer System Improvements, not to exceed $108,500. (passed)

    📍Astor Drive and Court Street📍Bellevue lift station📍Francis Avenue📍Green Key Beach📍Louisiana Avenue to Daly📍Louisiana and Lafayette📍Palm Meadow Road🏢SWFWMD🏢Stroud Engineering👤Rivera#18/19 Sewer System Improvements#Capital Improvement Program#Maydam Chambers area#Revenue Sufficiency Analysis#Sewer system master plan#Task Order No. 34

    ▶ Jump to 59:57 in the video

    ▸Show transcriptHide transcript

    Auto-transcript · machine-generated, may contain errors

    [00:59:57] Mr. Rivera? [01:00:00] Typically, these types of projects have two main components. The first component is pipe [01:00:13] replacements, upgrades, repairs, that type of thing, and there are two different types [01:00:18] of pipes when it comes to sewer. It's the force main, which is pressurized pipe, and [01:00:25] then there's gravity sewer. The second component in most of these projects are lift station [01:00:32] rehabilitations or replacements. In this case, we are going to have a rehabilitation [01:00:39] of a station. [01:00:41] The first location that we have is basically, I know this is hard to see, but I'd have [01:00:47] ten slides if I didn't try to combine it, but we have about 6,000 feet of force main [01:00:54] upgrades in this project, and it's a continuation of what we started last year as far as taking [01:01:01] and banding existing force mains that are either old or undersized and replacing them. [01:01:07] We would cap them and leave them in place. The idea, as we discussed, like I said in [01:01:14] our last project, was to divert some of the flows south of town. The north end of town, [01:01:20] down around Main Street, is reaching its capacity. So our first location is starting in the downtown [01:01:26] area and heading over to Louisiana and Lafayette, where there's a lift station there. [01:01:34] And then the second element on this slide would be from Louisiana Avenue over to Daly, [01:01:41] and then we would complete that run over to Francis Avenue, and then tie it in over at [01:01:48] the Daly lift station. [01:01:52] The third location that we have with force main upgrades is at the Astor Drive and Court [01:01:59] Street lift station. That station is being rehabilitated. We will abandon that existing [01:02:05] force main and upsize it, heading down to Palm Meadow Road, where we'll tie into the [01:02:12] existing force main. [01:02:15] The purpose of this portion here is to try to alleviate some of the flows that are off [01:02:23] of the Bellevue lift station to where we can increase the capacity. [01:02:30] And then the final element that we have here on this project is the lift station over at [01:02:35] Lafayette, Louisiana. With the upgrades that we're projecting, this existing system will [01:02:42] be undersized. And in addition, you can see the steel can there. It's served its useful [01:02:48] life and needs to be replaced, so we'll be doing some upgrades to that. [01:02:53] So our funding was included in our capital improvement program that was presented to [01:02:58] you. It was included in the revenue sufficiency analysis. And so we're asking that you approve [01:03:04] the task order number 34 in an amount not to exceed $108,500. [01:03:12] That's to Stroud Engineering, who we have had a good experience with in the past on [01:03:18] similar projects. [01:03:19] Very good. Open it up for public comment. Seeing no one come forward, bring it back [01:03:24] to council. Move for approval. [01:03:27] Second. [01:03:27] To the maker. [01:03:29] Yes. It's good to get the information on where you're doing and to see the maps. I'm interested [01:03:38] in exploring the idea of us having a master plan for our sewer system. Some of the questions [01:03:44] that popped up to mind was you showed some of those areas that we have un-sewered areas [01:03:51] to the west out towards the coast. It may even be outside the city limits or not, but [01:03:58] I would be very interested in seeing how we would completely infill our Maydam Chambers [01:04:04] area, what areas we would put sewers in and not, and see if we want to look at an aggressive [01:04:13] action to take our urban boundaries and make them urban. That might help to also deflect [01:04:21] some of the poor usages that are going on on the west side of the highway by showing [01:04:29] that we want to go in there and make some capital improvements in infrastructure, particularly [01:04:35] as it relates to the coast and the environment. We talked about this a couple of weeks ago. [01:04:40] To the degree that we can continue to go for applications for assistance from organizations [01:04:46] like SWFMUD or whoever else might be interested in supporting those kinds of things, it would [01:04:50] be great to see how many miles of sewer line we would have left if we were to complete [01:04:57] the sanitary sewer. When I first got on City Council and we put the effort in to put sanitary [01:05:03] sewer throughout the whole town, it was finally declared we've done it. We've got our city [01:05:09] fully sewered and it was a good feeling. We did miss the areas along the river. We went [01:05:14] back and got them and that turned out to be really important to the quality of the [01:05:18] river. We saw manatee coming back, that sort of thing. I believe the areas you're looking [01:05:23] at on the west side of Highway 19 that are in the drainage area outside of our limitations [01:05:31] represent the problems that occur out at Green Key Beach and that occur that are not good [01:05:36] for the environment. I think from environmental purposes as well as from potential development [01:05:42] and redevelopment, I'd love to see some kind of strategic plan of how our sanitary sewer [01:05:49] system would evolve and to what level it would evolve and start talking about that in advance [01:05:56] of putting your capital improvement plan together next summer. Just a seed of a thought, I don't [01:06:01] know where you're at with all that or if we have it or maybe we just need to be briefed [01:06:05] by you. You've also talked about moving to the east and we've got so many communities [01:06:11] we've looked at there that don't have sanitary sewer that should have it. I'm an advocate [01:06:19] of sanitary sewer and I hope that our design plans would be consistent with a master plan. [01:06:27] We've followed all of our utilities that we have operate under master plans and they are [01:06:33] updated every 10 years. All the projects that Public Works gives to you that are utility [01:06:40] related are based upon the existing master plan that we have on that we're working under. [01:06:49] It does not however take and start to include a timeline of when you can switch items over [01:06:58] from septic to sewer systems. It typically takes your existing system that you have, [01:07:06] it calculates, it does its modeling, tells you what you need to do to upgrade those systems

    This text was generated automatically from the meeting video. It is not a verbatim or official record. For exact wording, consult the video or the city clerk.

19. 13.d

    Notice of Intent – Orangewood Lakes Services, Inc. Purchase

    approved

    Council approved a Notice of Intent to purchase the Orangewood Lakes Services, Inc. utility system for a price not to exceed $950,000, with an estimated additional $1,197,000 in capital investment for meter upgrades, water/sewer interconnects, and a new lift station/force main. The targeted closing date is May 1, 2019, contingent on multiple subsequent public meetings required under Florida Statute 180.301.

    • motion:Approve issuance of Notice of Intent to purchase the Orangewood Lakes Services utility system for a price not to exceed $950,000. (passed)

    📍Magnolia Valley📍south of Massachusetts Avenue and west of Olsteen Road🏢BMO🏢Ford and Associates🏢Lakewood Services🏢McKim and Creed🏢Orangewood Lakes Services, Inc.👤Crystal👤Davis👤Mr. Rivera👤Nikki Day#Florida Statute 180.301#May 1, 2019 closing date#Notice of Intent#October 3, 2018 work session#Revenue Sufficiency Analysis (RSA)#Utility master plan

    ▶ Jump to 1:07:09 in the video

    ▸Show transcriptHide transcript

    Auto-transcript · machine-generated, may contain errors

    [01:07:13] and the consultants actually review the system with staff's input to determine the ranking [01:07:22] or when what project should start. In other words, for an example, this is part of a series [01:07:27] of projects that like I had mentioned is going to alleviate some of the flows that are up [01:07:33] on the north end that that portion of the system is reaching its capacity and the types [01:07:39] of pipes that are in the ground are going to have to be upgraded to be able to accomplish [01:07:44] that. The thing about having our service area and being outside the city and servicing county [01:07:53] residents follows a different protocol when it comes to forcing those customers to alleviate [01:08:03] their septic systems and to come on to our system. We're actually assessing county residents [01:08:11] and that has to be done in conjunction with the county government and sometimes they're [01:08:15] not so willing to let us go in and assess their residents when nothing is wrong with [01:08:21] their septic systems. We can look into that and we can include those types of things but [01:08:29] I think that would fall under a different type of expansion plan and not so much fit [01:08:37] inside the master plan of our utility system that's looking at the condition, the age, [01:08:45] and the upgrade of it. We would look at, most certainly would look at like when we extend [01:08:50] out towards the east and we have Magnolia Valley out towards that area, when we talk [01:08:56] with the consultant and we're giving him input for the update on our master plan, those [01:09:01] discussions are directly related to, okay, if we're putting in and we're upgrading our [01:09:07] new system and replacing the existing one, if we have to service this utility or this [01:09:14] next area that we're heading to, what are we going to do and what sizes of pipe and [01:09:22] what's your modeling say so that when we do do that type of work, we're not putting undersized [01:09:30] elements into our system that would have to be altered if we did keep moving forward. [01:09:36] But your priorities typically right now in those master plans that we follow are basically [01:09:44] looking at the system now and what critical areas need to be done in their ranking. [01:09:52] So, my comment was that I would like to see us talk about that and to include that in [01:09:58] our conversations with the county with respect to our rights. If we were in an urban service [01:10:03] area and we had that agreement, we have extra territorial authority, we wouldn't have this [01:10:09] problem of having to get approvals from the county. They would say this is your urban [01:10:13] area, this is up to you, and your laws can be applied and we could go out and do what [01:10:18] we need to do with sensitivity to the neighborhood. So, I appreciate understanding what we have [01:10:26] been doing. I'm just asking how big our plan is, where we see our growth, and how we're [01:10:33] planning for that growth. And that's my comment. [01:10:36] Thank you. To the second. [01:10:37] No, I'm good right now. [01:10:40] Deputy Mayor, Councilman Davis. In that case, all those in favor, please signify by saying [01:10:45] aye. Opposed, like sign. Motion passes. Next, Notice of Intent, Orangewood Lake Services, Inc. Purchase. [01:10:52] Yes, sir, Mr. Mayor. We conducted a work session on October 3rd to consider the acquisition [01:11:01] of the Orangewood Lake Services utility system. And at that time, the City Council directed [01:11:09] staff to proceed with the issuance of a Notice of Intent to purchase the utility system for [01:11:16] a price not to exceed $950,000. And Mr. Rivera has prepared a PowerPoint this evening in [01:11:24] respect to this agenda item. [01:11:32] The Orangewood Service utility area that we're looking at is just south of Massachusetts [01:11:38] Avenue and west of Olsteen Road. And it borders three-quarters of the way on the west side [01:11:46] by Lakewood Services. That's one of the utilities that we purchased a couple years ago. [01:11:55] Now, the existing system components, as it is now, is 482 water customers, 436 sewer [01:12:04] customers, and the net revenues for fiscal year 2018 was at $303,000. This utility is [01:12:16] within the City's service area. It's a private utility, debt-free, and the potential for [01:12:23] growth is a real viability. [01:12:28] A little bit of background. Once the owner approached us that he wanted to have the city [01:12:36] purchase it, or he would like the city to purchase it, the initial item that we ended [01:12:43] up taking care of was a utility valuation of the system that was completed in March [01:12:49] of 2018 with the consultants McKim and Creed. They had done the previous utility valuations. [01:12:57] This one identified a value of the utility between $800,000 and $900,000. The purchase [01:13:05] price that was negotiated with the utility was $950,000. And, of course, this was with [01:13:13] council approval. At the time of the negotiation, in between the end of the valuation report, [01:13:21] there was an additional 60 units that came on board that are going to be added on with [01:13:27] water and sewer. [01:13:33] We talked about the purchase price. The next thing that the city did was take a look at [01:13:38] the existing system and see what kind of capital investment that we would have to make to bring [01:13:43] it to our standards. Our first item was the meter upgrades that you see there, our smart [01:13:49] meters that we have in our system. That cost was $241,000. We took a look at the water [01:13:57] interconnect and the sewer interconnect, and that totals up at an estimated $920,000. Now, [01:14:03] the city currently has an interconnect for the water. It's a redundancy for that utility [01:14:11] just in case something happens and they have to shut their side down, but we only look [01:14:17] at it as a redundant temporary emergency service, not something that we would want to serve [01:14:24] a utility system or if it was our standards and we owned it. [01:14:30] The sewer interconnect, that involved taking and disconnecting from the existing wastewater [01:14:36] treatment plant that the system owns, taking the existing lift station that they have, [01:14:43] diverting the flows out towards Olsteen Road, installing a new force main and a new lift [01:14:51] station to connect to our system out on Massachusetts Avenue. Now, once we have the force main down [01:15:00] Holstein Road, that will also open up all of the area to the west and to the east that's [01:15:07] undeveloped and modeling was taken into consideration with that as well. [01:15:12] So it is connecting into that system, but it's also looking for future growth as well. [01:15:19] Now when we do this, we have to design the project and we have to build it. [01:15:23] We are expecting that we would be able to complete the force main, the sewer interconnect [01:15:29] switchover within the year. [01:15:33] And so an existing $3,000 a month lease was negotiated with the owner to be able to operate [01:15:44] their wastewater treatment plant in the meantime. [01:15:49] We did not want to take the wastewater treatment plant on and end up having to take in and [01:15:57] apply foreclosure through state agencies. [01:16:00] That could get quite expensive, so we knew that our plant had the capacity and would [01:16:07] be able to take this without any additional cost upgrades to the plant itself. [01:16:13] So our total capital input in addition to the purchase price was $1,197,000. [01:16:24] And so when we took all of this into consideration and we supplied the information to the analysis [01:16:33] for the revenue sufficiency report that was presented to you as well as the utility valuation [01:16:41] analysis on the October 3rd meeting, the RSA analysis included it in the utilities capital [01:16:50] program, including not only all of the capital projects that we've proposed to complete the [01:16:59] tie-in, but as well as the purchasing of the utility. [01:17:04] And it was also recommended that all of those dollar amounts be included in the utilities [01:17:12] future capital borrowing. [01:17:15] And so it's not uncommon for a utility to have to borrow for capital projects to [01:17:25] initiate or to comply or to keep moving on with their capital program. [01:17:29] So after we ended up presenting the two items, council had given us the nod to go ahead and [01:17:37] proceed with a notice of intent. [01:17:40] Now the notice of intent is basically just making it official that we agree in good [01:17:47] faith to be able to work with the owner under certain guidelines. [01:17:51] Those guidelines are not detailed, they're broad to where both parties know what each [01:17:57] one can expect so that we could end up closing the deal. [01:18:01] And this is all based upon council's approval. [01:18:06] So in this notice of intent, we had 11 items, several of these items that we've already [01:18:11] talked about, including, as you can see, the purchase price, there's some real property [01:18:17] where the existing lift station is at, that would be included, their existing customers [01:18:23] that they have, as well as future customers. [01:18:26] We talked about the leasing of the wastewater treatment plant. [01:18:31] We wanted to note item four, that this purchase has to be in accordance with the 2017 Florida [01:18:39] statute 180.301. [01:18:42] And I just wanted to bring up a point to let you know, there will be several meetings, [01:18:48] if you approve the notice of intent and have us proceed with this, there will probably [01:18:53] be about five or six additional meetings that will have to be publicly noticed. [01:19:00] There'll be a utility expansion notice that we have to put out there and have a meeting [01:19:07] and a vote on. [01:19:08] There'll be a public hearing that we have to advertise our rates. [01:19:13] There'll be another meeting to where we have the private property purchase and the different [01:19:19] legal things that you have to have notices with that pertain to this under that Florida [01:19:26] statute. [01:19:27] So sometimes it might seem down the road that it's going to be a little bit unorganized [01:19:34] or we're just bringing you bits and pieces here and there, but it's all going to be done [01:19:39] according to this statute and that timeline. [01:19:43] And what we will end up doing is having Nikki Day, who was formerly Nikki Nate, you all [01:19:49] know her, she's the attorney for BMO. [01:19:52] She handled our last purchase. [01:19:54] She'll be here at some point in time and she will outline the timelines and what is [01:20:01] going to happen. [01:20:02] I think then once we move past that, then Crystal will have Ford and Associates, the [01:20:09] city's financial advisor, they will have to come in and they will have their own series [01:20:15] of additional meetings as well. [01:20:17] So this is just to get everything started and then there'll be several meetings after [01:20:23] this. [01:20:25] I can see that the rest of the items that we have in there, is this just stating that [01:20:30] the owner can still try to collect on any outstanding debt that he's got now until we [01:20:35] close all of the accounts that he has, whether they're delinquent or whatever, become the [01:20:41] property of the city of New Port Richey to where we can collect on if it's possible. [01:20:50] The owner will have to transfer any of his deposits that he has from the customers over [01:20:58] before the closing. [01:21:01] We just call out that the city, the staff will follow the city's finance director, [01:21:06] the financial advisor, the current revenue sufficiency recommendation of purchasing the [01:21:13] utility through proposed capital borrowing, city council's approval, and then we have [01:21:20] indicated that May 1st, 2019 closing date on this purchase to be included here with [01:21:29] an extension if both parties agree. [01:21:33] And if you recall on our last purchase, we ended up having to extend it. [01:21:39] And so talking with the owner, he doesn't see anything in here that appears to him to [01:21:45] be any obstacle, and he's willing to work with us to get this thing done, of course, [01:21:51] with your approval. [01:21:52] And so that would be staff's recommendation and request. [01:21:56] Thank you. [01:21:57] Open it up for public comment. [01:21:59] Seeing no one, come forward, bring it back to council. [01:22:02] Move for approval. [01:22:03] Second. [01:22:04] To the maker. [01:22:05] Nothing. [01:22:06] To the second. [01:22:07] Very good presentation. [01:22:09] Good luck. [01:22:10] Thank you, Deputy Mayor. [01:22:11] No comments. [01:22:12] Thank you. [01:22:13] Councilman? [01:22:14] No comment at this time. [01:22:15] In that case, all those in favor, please signify by saying aye. [01:22:18] Aye. [01:22:19] Opposed?

    This text was generated automatically from the meeting video. It is not a verbatim or official record. For exact wording, consult the video or the city clerk.

20. 13.f

    Three Minute Report: Fire Department

    Fire department three-minute report covering January-present activity: over 4,100 calls responded to, 608 fire inspections, 96 plan reviews, 5,200+ training hours, community outreach events, receipt of a state fire marshal cancer mitigation grant providing six decontamination kits, and residential rental program inspection results (766 properties inspected, 98.3% compliance).

    📍Fire Station 1📍Peace Hall📍Sims Park🏢CARES Center🏢Gulf Middle School🏢Invisible Fence Company🏢Pasco County Fire Rescue🏢Recreation and Aquatic Center🏢Ritchie Elementary School🏢Southgate Senior Center👤Roy Miller#Fire Prevention Week#Great American Teach-In#Honor Guard#ISO joint training recommendation#Local Fire Service Cancer Mitigation Grant#Project Breathe#Residential Rental Program#Target Solutions training tracking

    ▶ Jump to 1:22:20 in the video

    ▸Show transcriptHide transcript

    Auto-transcript · machine-generated, may contain errors

    [01:22:20] Like sign. [01:22:21] Next item on the agenda is a three-minute report from the fire department. [01:22:40] Thank you, Mayor and Council. [01:22:42] I just have a few slides to go over to highlight the latest activity that's been going on in [01:22:48] the fire department. [01:22:52] From January to present, the fire department has responded to over 4,100 calls total. [01:22:59] The calls range from fires, medical responses, rescues, hazardous conditions, good intent, [01:23:05] and service calls. [01:23:07] We've performed 608 fire inspections, including BTRs. [01:23:12] We've conducted 96 plan reviews and completed over 5,200 hours of training, including joint [01:23:18] training with Pasco County Fire Rescue, which is recommended by ISO. [01:23:27] Next slide is a brief pie chart of a breakdown of the calls that we have responded to. [01:23:34] 64% are EMS rescue related, and the remaining 36% are all of the other calls that we respond to, [01:23:42] which I mentioned previously. [01:23:45] I'd like to also mention that we have an average response time of four minutes to all calls. [01:23:55] Next slide. [01:23:56] As you know, we're very involved in the community, and a few items on here highlights that as well. [01:24:03] We attended the Ritchie Elementary Schools County Fair, participated in the city event with Golf Middle School [01:24:10] Student Government Shadow Day. [01:24:12] We provided CPR training and completed water rescue training at the Recreation and Aquatic Center. [01:24:18] We provided fire extinguisher training at the CARES Center, attended the library's Kickoff to Summer event, [01:24:26] participated in the Pasco County Fire Rescue's Southgate Senior Center to provide tips on senior safety. [01:24:37] Our newly formed Honor Guard participated in the annual September 11th Memorial held at Sims Park. [01:24:45] They also played a big role in paying tribute to former Fire Chief Roy Miller at a celebration of life at Peace Hall [01:24:54] this past summer, as pictured there on the lower left and lower right pictures of the Honor Guard. [01:25:02] Lower middle picture is a picture of one of the schools that did a tour of Fire Station 1 during Fire Prevention Week, [01:25:10] which we conducted seven tours. [01:25:15] Next slide. [01:25:16] Project Breathe, the lower left picture, that's an initiative from Invisible Fence Company. [01:25:23] They provided our department with pet oxygen masks that are fitted for animals for smoke inhalation issues at fire rescue scenes. [01:25:34] We continued our tradition of supporting breast cancer awareness during the month of October, as pictured in the next picture with the purple and pink T-shirt. [01:25:44] We worked with Golf Middle School's Delta Academy with their learning-based program for first aid. [01:25:51] And Sparky, which is always a crowd favorite, our very own Sparky, appeared at the city's annual trick-or-treat event in City Hall, [01:25:59] and I believe it's a favorite of our library director as well, since she got her picture taken with him there. [01:26:05] Lower fourth picture there. [01:26:08] We participated in Pasco Kids Family Fun Day, which is always a popular event for the kids. [01:26:14] They do the touch-a-truck and also spray the hose at the target scenario that we have set up there at Sims Park. [01:26:25] Our department also was a recipient of a local fire service cancer mitigation grant through the state fire marshal's office, [01:26:32] which provided six post-fire on-scene decontamination kits, pictured there on the lower right corner, [01:26:40] which the state received a million-dollar grant and they distributed it out through the whole state to lucky fire department recipients. [01:26:49] They requested some of the money. [01:26:51] Basically, those kits are to outfit all of our apparatus so we can do gross decontamination at the fire scene [01:27:00] so we don't take any of the carcinogens back to the station with us. [01:27:10] Residential rental program. [01:27:12] June started a new round of inspections. [01:27:14] 766 rental properties have been inspected to date. [01:27:18] Since June, 83.68 passed the first inspection, 14.62 are pending follow-ups, [01:27:26] and 1.7% failed all inspections and were sent to code enforcement. [01:27:31] Most violations included mold, I shouldn't say mold, mildew, dirt buildup on homes, [01:27:37] chipped paint, overgrowth debris, and missing address numerals. [01:27:41] Including initial and follow-up, an average of 200 inspections are conducted per month, [01:27:46] and the rental inspection division is operating with a 98.3% compliance rate. [01:27:53] In conclusion, looking ahead, we continue to update our department's social media page [01:27:58] with weather events, fire prevention tips, and city information. [01:28:01] We will again participate in the Great American Teach-In next week at Ritchie Elementary and Gulf Middle School. [01:28:07] We have begun using target solutions to track and monitor our fire department training hours and courses, [01:28:13] which automatically get sent to the state. [01:28:15] Upgrades to our fire reporting program for efficiency, to eliminate the risk of fire, [01:28:21] efficiency, to eliminate redundant tasks. [01:28:24] Thanks to the IT department for assisting us with that. [01:28:27] And we are continuing to build an updated residential rental database to capture more of the rental properties in the city. [01:28:36] That concludes my report. [01:28:37] Thank you. [01:28:38] Thank you. [01:28:39] Any questions?

    This text was generated automatically from the meeting video. It is not a verbatim or official record. For exact wording, consult the video or the city clerk.

21. 14Communications▶ 1:28:41
22. 15Adjournment▶ 2:13:01