Council awarded a $563,890 wayfinding sign contract to ARITE Industries (Councilman Phillips recused) and hired Metric Engineering for disaster recovery services.
16 items on the agenda · 13 decisions recorded
On the agenda
- 1Call to Order – Roll Call▶ 0:00
- 2
Pledge of Allegiance
Pledge of Allegiance and moment of silence in honor of servicemen and women.
▶ Jump to 0:15 in the videoShow transcriptHide transcript
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[00:00:15] You can all stand and join me in the Pledge of Allegiance and remain standing for a moment of silence in honor of our servicemen and women, home and abroad. [00:00:22] I pledge allegiance to the flag of the United States of America and to the Republic for which it stands, [00:00:29] one nation under God, indivisible, with liberty and justice for all.
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- 3
Moment of Silence
Moment of Silence.
▶ Jump to 0:33 in the videoShow transcriptHide transcript
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[00:00:39] Thank you.
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- 4
Approval of January 2, 2018 Regular Meeting Minutes
approvedCouncil approved the minutes of the January 2, 2018 regular meeting by unanimous voice vote.
- motion:Motion to approve the January 2, 2018 regular meeting minutes. (passed)
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[00:00:40] You may be seated. [00:00:41] Next item on the agenda is the approval of the January 2nd meeting minutes. [00:00:45] Move for approval. [00:00:48] We have a motion and a second. [00:00:50] Discussion? [00:00:51] Hearing none, all those in favor, please signify by saying aye. [00:00:54] Aye. [00:00:55] Opposed? [00:00:56] Like sign. [00:00:57] Motion passes.
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- 5
Proclamation - Bay Area Legal Services 50th Anniversary
Mayor Rob Marlowe presented a proclamation recognizing Bay Area Legal Services on its 50th anniversary, including the opening of its new Pasco County office on Little Road and the launch of the Major General Ernest A. and Marilyn Bedke Veterans Law Center Initiative. Board President Pam Lasing accepted the proclamation along with attorney Kathy Bogue.
Little RoadBay Area Legal ServicesErnest A. BedkeKathy BogueMarilyn BedkePam LasingRob MarloweBay Area Legal Services 50th AnniversaryMajor General Ernest A. and Marilyn Bedke Veterans Law Center Initiative▶ Jump to 0:58 in the videoShow transcriptHide transcript
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[00:00:58] We have a proclamation for Dion if you would join me. [00:01:19] Whereas beginning with four lawyers working out of a neighborhood storefront office in 1967, [00:01:24] Bay Area Legal Services has grown to a staff of more than 100 attorneys, paralegals, [00:01:28] and other employees with locations throughout the Tampa Bay area, including an office in West Pasco. [00:01:34] And whereas Bay Area Legal Services is a nonprofit public interest law firm that has helped secure justice for tens of thousands of low-income [00:01:42] individuals, families, and community groups, [00:01:45] and whereas Bay Area Legal Services has specialized programs to assist foster children, [00:01:50] domestic violence survivors, and veterans, [00:01:53] and whereas in 2016 alone Bay Area Legal Services provided services to more than 17,600 individuals, families, [00:02:01] and groups and answered more than 60,000 calls through its centralized telephone intake system, [00:02:07] and whereas in 2007 Bay Area Legal Services closed approximately 369 cases, [00:02:12] representing residents from the City of New Port Richey, [00:02:15] and whereas the City of New Port Richey deems it proper and necessary to congratulate Bay Area Legal Services on the occasion of the [00:02:21] commencement of the Major General Ernest A. [00:02:24] and Marilyn Bedke Veterans Law Center Initiative, [00:02:29] the opening of its new Pasco County Law Office on Little Road, and its 50th anniversary. [00:02:35] Now, therefore, I, Rob Marlow, Mayor of the City of New Port Richey, do hereby commend Bay Area Legal Services for providing [00:02:41] high-quality civil legal assistance to its low-income people for over 50 years in our community [00:02:49] and congratulate them on this momentous occasion. [00:02:52] Thank you. [00:02:53] Thank you. [00:02:54] Thank you very much. [00:02:59] I'm Pam Lasing. [00:03:00] I have the honor of being the President of the Board of Bay Area Legal Services this year, [00:03:05] which is the culmination of 50 years of service. [00:03:08] Not of mine. [00:03:09] I'm nowhere near that age. [00:03:10] And I have with me Kathy Bogue, who is a former JAG officer [00:03:14] and is an attorney working with Bay Area Legal Services in this area. [00:03:19] And we just want to thank you for recognizing the work that we do here. [00:03:23] I provided some brochures, which I hope you will all take a look at so that you understand what we do. [00:03:28] And put them maybe in the library so other people know. [00:03:31] We're not looking for more. [00:03:33] We have plenty of clients. [00:03:34] We don't look for more clients, but we want recognition for what we do. [00:03:38] We're looking this year, we're going to be trying to man a facility in Pasco County, [00:03:45] one of the veterans' facilities, whether it's a hospital or a center, whatever, [00:03:51] with at least one lawyer a week in that facility so that people that go there seeking help [00:03:57] can have some legal resources as well. [00:03:59] So thank you very much for your attention. [00:04:01] We appreciate it. [00:04:02] Thank you. [00:04:03] Thank you for your service, ma'am.
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- 6
Proclamation - Arbor Day
approvedMayor Rob Marlow read a proclamation declaring Friday, January 19th as Arbor Day in the City of New Port Richey, recognizing the city's Tree City USA participation and partnerships with the Environmental Committee, Genesis School, the Rotary Club of New Port Richey, and Keep Pasco Beautiful. Representatives from each partner organization spoke briefly to thank the Council and promote the upcoming tree planting ceremony at Francis Avenue Park.
- direction:Mayor proclaimed Friday, January 19th as Arbor Day in the City of New Port Richey. (passed)
Francis Avenue ParkEnvironmental CommitteeGenesis SchoolKeep Pasco BeautifulPasco CountyRotary Club of New Port RicheyRotary InternationalTree City USABrent SimonJ. Sterling MortonJohn TeetsMarilyn DeChantRob MarlowArbor Day ProclamationRotary Tree Planting ProjectTree City USA▶ Jump to 4:05 in the videoShow transcriptHide transcript
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[00:04:05] Now if we have some of the representatives from the Environmental Committee, [00:04:08] would you like to come down to the podium? [00:04:23] Whereas in 1872, J. Sterling Morton proposed to the Nebraska Board of Agriculture [00:04:29] that a special day be set aside for the planting of trees, [00:04:32] and whereas the holiday called Arbor Day was first observed with the planting of more than a million trees in Nebraska, [00:04:38] whereas Arbor Day is now observed throughout the nation and the world, [00:04:41] whereas trees can reduce the erosion of our precious topsoil by wind and water, [00:04:45] lower our heating and cooling costs, moderate the temperature, clean the air, [00:04:49] produce oxygen, and provide habitat for wildlife, [00:04:52] and whereas trees are a renewable resource giving us paper, wood for our homes, [00:04:56] fuel for our fires, and countless other wood products, [00:04:59] and whereas trees, wherever they are planted, are a source of joy and spiritual renewal, [00:05:04] whereas the City of New Port Richey is an active participant in Tree City USA, [00:05:08] and whereas the City of New Port Richey partners with other individuals [00:05:11] and agencies for tree giveaways and plantings, [00:05:14] such as with the annual Arbor Day tree planting with Genesis School. [00:05:19] This year it also partners with the City's Environmental Committee, [00:05:22] the Rotary Club of New Port Richey Tree Planting Project, and Keep Pasco Beautiful. [00:05:26] Now therefore I, Rob Marlow, Mayor of the City of New Port Richey, [00:05:29] do hereby proclaim Friday, January 19th, as Arbor Day in the City of New Port Richey [00:05:34] and urge all citizens to celebrate Arbor Day by attending the annual Arbor Day program [00:05:39] with students from the Genesis School at 11 o'clock in the morning at Francis Avenue Park [00:05:45] for the annual tree planting ceremony, and urge all citizens to support efforts [00:05:49] to protect our trees and woodlands. [00:05:51] Further, I urge all citizens to plant and care for trees to gladden the heart, [00:05:55] promote the well-being of this and future generations. [00:05:58] And no, I have not killed either of those loquats yet, so. [00:06:05] I just want to thank the Mayor. [00:06:07] My name is John Teets. [00:06:08] I am the Secretary of the Environmental Committee. [00:06:10] I just want to thank the Mayor and the Council for your proclamation today [00:06:14] and the information for the public to come on Friday to enjoy and celebrate with us. [00:06:20] I think also there will be some representatives from Pasco County there, [00:06:23] so it should be a really fun celebration. [00:06:25] And I think they're giving out some trees too, right? [00:06:27] They're giving out some free trees. [00:06:28] Seedlings. [00:06:29] Yes. [00:06:30] Thank you. [00:06:31] Very good. [00:06:32] Thank you. [00:06:33] Marilyn, can you talk briefly about the Rotary Initiative? [00:06:34] That's exactly what I was about to do. [00:06:36] My name is Marilyn DeChant, and I've been a 25-year member of the New Port Richey Rotary Club, [00:06:41] and this year I'm the project leader for a tree planting project [00:06:45] that our Rotary International President has asked all clubs in the world to participate in [00:06:53] by planting a representative tree, so to speak, for every club member. [00:06:58] We have 146 members in our New Port Richey Club, [00:07:01] and we've been working on that with Keep Pasco Beautiful. [00:07:05] She'll speak on that in a moment. [00:07:07] But for now, I'd like to introduce our president, Brent Simon, who will say a few words. [00:07:13] Okay. [00:07:14] I am president of the New Port Richey Rotary Club, [00:07:17] and one of the things that this project has given us is the ability to partner with the city, [00:07:23] and it's something I really appreciate because I think we should be supporting each other. [00:07:27] And please ask us, ask me, anyone on our board, [00:07:31] if there's any way that our club can assist making the city a better place for all of us, [00:07:37] please ask us because we're looking for those kind of projects. [00:07:41] So again, thank you very much for the proclamation. [00:07:44] Thank you. [00:07:48] Very quickly, thank you guys so much for the recognition. [00:07:52] I'm representing Keep Pasco Beautiful, [00:07:54] and we're very excited this year to partner with New Port Richey Rotary [00:07:57] and the city of New Port Richey on the Arbor Day event. [00:08:00] We will have seedlings available for the general public, [00:08:03] and you also make sure that you stop by. [00:08:05] There are six different varieties. [00:08:07] I do not remember what they are, but we would love to have you, [00:08:11] and we're thankful that we get this opportunity. [00:08:14] Thank you. [00:08:28] Thank you very much. [00:08:29] Thank you. [00:08:30] Thank you.
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- 7Vox Pop for Items Not Listed on the Agenda or Listed on Consent Agenda▶ 8:31
- 8.a
Purchases/Payments for City Council Approval
tabledon consentCouncil approved the consent agenda by unanimous voice vote. The following item (Purchases/Payments) was pulled by staff to be brought back at the next meeting with bookkeeping changes.
- motion:Motion to approve the consent agenda. (passed)
- direction:Pull the Purchases/Payments item and bring it back at the next meeting with bookkeeping changes. (passed)
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[00:09:30] Seeing no one else come forward, going to bring everything back to council. [00:09:34] Next item is the consent agenda. [00:09:38] Move for approval. [00:09:40] Do we have a motion? [00:09:41] Second. [00:09:42] Second. [00:09:46] All those in favor, please signify by saying aye. [00:09:48] Aye. [00:09:49] Opposed, like sign. [00:09:51] Motion passes. [00:09:52] Ms. Manns, I understand this next item is being pulled. [00:09:55] Yes, sir, Mr. Mayor. [00:09:56] We are asking your permission to pull this item. [00:09:59] We will bring it back to you at your next meeting with a couple of bookkeeping [00:10:04] changes that need to be tended to. [00:10:06] Very good.
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- 9.a
You arrived here from a search for “Ordinance No. 2018-2132” — transcript expanded below
Second Reading - Ordinance No. 2018-2132: Amending Chapter 17 - Pensions and Retirement RE: Police Officers' Retirement System
Agenda item referenced second reading of Ordinance No. 2018-2132 amending Chapter 17 (Pensions and Retirement) regarding the Police Officers' Retirement System, but the provided transcript only contains a transition to the next item (10A Wayfinding Project bid award) with no substantive discussion captured.
Ord. Ordinance No. 2018-2132
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[00:10:07] The next item, 10A, is the bid award ITB18-008 Wayfinding Project.
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- 10.a
Bid Award ITB18-008 Wayfinding Project
approvedCouncil awarded the ITB18-008 Wayfinding Project bid to ARITE Industries for $563,890 for fabrication and installation of wayfinding signs throughout the city in a two-phased approach. Councilman Bill Phillips declared a conflict of interest (former ARITE employee) and left the chamber. The motion passed despite some questions about why the bid increased significantly from a prior disqualified bid.
- motion:Motion to approve award of bid ITB18-008 Wayfinding Project contract to ARITE Industries for $563,890. (passed)
ARITE IndustriesDonbell SignsKMAPablocki Sign CompanyBillMrs. SpearsMs. Manns2017-2018 fiscal year budgetITB18-008 Wayfinding Project▶ Jump to 10:17 in the videoShow transcriptHide transcript
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[00:10:17] Bill, you wanted the floor? [00:10:19] Yeah, thank you, Mr. Mayor. [00:10:22] I have declared a conflict on this item tonight, [00:10:26] even though I left the employment of ARITE back in November of last year, [00:10:32] out of the preponderance of caution so that anybody would think that there was [00:10:38] any inherent because ARITE is obviously on the agenda tonight. [00:10:47] I support the program of the Wayfinding and have for the last two years [00:10:52] and anxiously want to see it get underway. [00:10:56] But at the same time, I don't want anything by participating in the discussion [00:11:02] or being present for the discussion or voting on it that would cause any way [00:11:07] for this project in its form to move forward, whoever the vendor is. [00:11:13] I just think it's time that this project gets moved along. [00:11:16] So out of that caution, I have declared a conflict, will not vote, [00:11:23] and will not discuss it, and will actually leave the chamber. [00:11:26] Thank you very much. [00:11:28] Ms. Manns. [00:11:29] Yes, sir, Mr. Mayor. [00:11:31] Mrs. Spears will be presenting the agenda item. [00:11:34] Thank you. [00:11:35] This is a project which includes the fabrication and the installation of [00:11:38] wayfinding signs throughout the city, [00:11:41] and it's going to happen within a two-phased approach. [00:11:44] We held pre-bid meetings that were mandatory back in November, [00:11:50] and we had a pretty good turnout, better than the last time we did it. [00:11:53] We had nine companies that were represented at those meetings. [00:11:56] From the nine that attended those, we had seven bids that were submitted, [00:12:01] so we were happy with that result. [00:12:03] ARITE Industries submitted a bid of $563,890. [00:12:09] That bid, along with the three lowest bids, [00:12:13] also received from Donbell Signs and Pablocki Sign Company, [00:12:17] were analyzed pretty completely by our consultant, KMA, [00:12:21] and all provided the important information that was required as part of the [00:12:25] bid package. [00:12:26] KMA noted that ARITE did submit a qualified bid for the project, [00:12:31] and staff is recommending approval of the bid contract to ARITE for $563,890 [00:12:39] for the implementation of the project. [00:12:41] This is a funded project in the 2017-2018 fiscal year budget. [00:12:47] Thank you. [00:12:49] I'll open it up for public comment. [00:12:50] Seeing no one come forward, bring it back to Council. [00:12:55] Move for approval. [00:12:56] Do we have a motion? [00:12:59] A second, but I have a question. [00:13:01] To the maker. [00:13:03] No, it's just nice to use local companies, in my opinion, when we can. [00:13:06] Thank you. [00:13:07] To the second. [00:13:08] Why do you think the low bid went from the $300,000 to the $500,000 range [00:13:13] in your analysis of the bidding? [00:13:22] Well, the only thing that we can think of is there were elements that maybe on [00:13:27] the first go-around that they probably weren't aware of as far as costs go. [00:13:37] In addition to that, material costs have risen a bit since the time that this [00:13:44] project had been let for bid originally. [00:13:49] Thank you. [00:13:50] Councilwoman? [00:13:51] Yeah, to understand correctly, [00:13:54] Arite was the one that was the lower bid at $300,000 range, [00:13:59] and then readdressed it and brought it up to the $561,000? [00:14:05] They were the lowest bid under this most recent bid submittal. [00:14:11] Of these three? [00:14:12] Well, I can see that $561,000. [00:14:14] They were disqualified last time. [00:14:15] Correct. [00:14:16] Because they didn't meet the requirements. [00:14:18] That's correct. [00:14:20] We re-let the bid, [00:14:21] and then they came back in as the lowest bid under this most recent proposal. [00:14:26] And when that bid was originally submitted, [00:14:29] were those other bids revealed at that time? [00:14:33] You mean this latest go-around? [00:14:35] The first go-around when they came in at $300,000. [00:14:37] We knew what the other bids were at that point. [00:14:39] They were the lowest? [00:14:40] We did, yes, [00:14:41] and they were disqualified because they didn't submit all the requisite [00:14:43] information at the time. [00:14:45] And then we put out another qualifier and came back. [00:14:48] Correct. [00:14:49] And these other two companies from the first time around as well? [00:14:51] Pablocki was from the first go-around, [00:14:54] but I don't believe the Bell Company was. [00:14:57] They were not part of the original submittal. [00:15:00] And with it being such a nominal amount between the first and second bid, and, you know, I'm not a big fan of the idea of that we, I understand the reasoning behind it, that as a city, you know, we usually take the lowest bid, but there doesn't seem to be that much of a discrepancy between either. And it's just very nominal between the two. [00:15:21] So how does the figures change from the base bid grand total to the base bid including alternates? What, how do those figures? [00:15:36] So there's a series of alternates that are included in the overall bid package, and they include a couple of different design types for some of the city building signage, whether they be LED signs or non-LED signs. [00:15:52] And I think that was what the difference was between the base bid and the alternatives. So obviously some bid higher or lower depending on what they thought they could do the job for, and I think that was the primary difference between the two figures. [00:16:06] Okay. And so of those three figures, we're looking at the figures that are highlighted in black, and it's the 561-468 that is the low bid for those three. Is that correct? [00:16:16] Can you tell me which page you're looking at? [00:16:18] Oh. It's just the page that has the signage and wayfinding. Let me just look. It's the comparison of low bids. Oops. Sorry. [00:16:34] Is it from the bids received? Is it what the... [00:16:37] Well, in my packet, it's the attachment number four, which is the signage and wayfinding, the bid comparison. I'm looking at the electronic one, so. [00:16:47] It's the very bottom of the figures, base bid grand totals, and then beneath that is base bid includes alternates. [00:16:57] It's not a page that looks like this with a... [00:17:00] Yeah. Maybe that one. [00:17:02] Page 42? Or it doesn't show? [00:17:04] Yeah. It's not giving me a page number. It just says one of one on my attachment. [00:17:09] At the top, does it say bids received? [00:17:11] Well, in my electronic version, Lisa, in this, it's just showing it as the comparison of low bids as a backup material. [00:17:21] Okay. So this is the last attachment. [00:17:25] And it's very pretty in color. [00:17:27] I see it now. Okay. I'm sorry. Could you repeat the question? Because now that I found the page... [00:17:30] So the question that we're looking at is the very bottom. It says base bid grand total, and it's got three figures. [00:17:37] And then beneath that, it's a black highlighted base bid, including alternates. [00:17:41] So it's those three numbers that we're looking at, and the low bid is the 561-468 for Arite. [00:17:50] So it's comparing Don Bell, Arite, and Pablocki signs. [00:17:54] I would like to say that's correct, but that doesn't jive with the number 563-3890-0. [00:18:02] Yeah. So the ones that we're looking at is 561-468, and we were just saying the one that we were accepting was which number? [00:18:11] And I don't recall why we adjusted it to 563-890, but yes, those would be three comparisons that KMA did for us between Don Bell signs, Arite, and Pablocki. [00:18:21] Okay. So then just... I'm not sure... So the figure that we are approving or looking at to vote on is the five... What is the dollar amount on that sign? [00:18:32] 563-890. [00:18:34] 563-890. Okay. So is there something in our correspondence that refers back to that number? Because I'm just seeing the 561-468. [00:18:43] I wish I had a quick answer for you, but I don't. [00:18:49] Okay. Well, as I said, I just don't see where we're matching that number. [00:18:55] It's the application of the two... Yeah. Is it... [00:19:01] It's the application of the two... Yeah. [00:19:06] Thank you. [00:19:08] Any other questions? [00:19:10] Still in favor of taking the higher bid? [00:19:14] I'm okay with it. [00:19:16] Okay. [00:19:18] Thank you. [00:19:20] Thank you. [00:19:22] Thank you. [00:19:24] Thank you. [00:19:26] Thank you. [00:19:28] Thank you. [00:19:30] Thank you. [00:19:32] Thank you. [00:19:34] Thank you. [00:19:36] It's still a retail that we're qualifying. [00:19:39] Yes. [00:19:42] There's no further discussion. All those in favor, please signify by saying aye. Aye. [00:19:48] Opposed, like sign. [00:19:50] Motion passes.
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- 10.b
Bid Award RFP18-002 Disaster Management, Monitoring, Oversight, and Recovery Services
approvedCouncil awarded RFP18-002 for Disaster Management, Monitoring, Oversight, and Recovery Services to Metric Engineering Incorporated, replacing the prior piggyback contract under Pasco County, which is no longer allowed under FEMA guidelines. There is no budget impact unless services are requested.
- motion:Motion to approve award of RFP18-002 to Metric Engineering Incorporated and allow staff to enter into an agreement. (passed)
▶ Jump to 19:52 in the videoShow transcriptHide transcript
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[00:19:52] Could somebody... [00:19:54] Councilman Fellows. [00:19:56] Yeah, quick. [00:19:58] Next item is bid award RFP 1802, Disaster Management, Monitoring, Oversight, and Recovery Services. Ms. Manns. [00:20:07] Mr. Rivera. [00:20:09] Thank you, Mayor and Council. [00:20:11] This item for Council to consider for award and to allow staff to enter into an agreement for Disaster Management, Monitoring, Oversight, and Recovery Services to Metric Engineering Incorporated. [00:20:24] The city's existing agreement for these types of services is currently a piggyback contract agreement that's under Pasco County's. [00:20:33] This is no longer allowed under FEMA guidelines for storm-related cost reimbursement. [00:20:39] Should Council approve the award and allow staff to enter into an agreement, this would ensure redundancy of services in case the event is too large for the city to complete in-house, [00:20:50] and this would be allowed under those FEMA guidelines. [00:20:54] Metric Engineering Incorporated is a national firm incorporated in 1976. [00:21:00] They have an office in Lake Mary, and they're headquartered out of Miami, Florida, and they specialize in these types of services. [00:21:08] There is no budget impact. [00:21:10] If we had to request the services of this vendor, we would have to come to Council and ask you for approval to begin that process. [00:21:19] So we would recommend that you approve the award and allow us to enter into an agreement. [00:21:23] Thank you. [00:21:24] I'll open it up for public comment. [00:21:26] Seeing no one come forward, I'll bring it back to Council. [00:21:29] Move for approval. [00:21:30] Second. [00:21:31] We have a motion and a second to the maker. [00:21:33] Better be prepared. [00:21:34] Second. [00:21:36] Anything that keeps us qualified under FEMA, because obviously those are our federal tax dollars there, and just a way to manage the process better. [00:21:46] Councilwoman? [00:21:47] Yeah, I just had a question. [00:21:49] So FEMA, you said before that FEMA no longer allows that type of piggybacking. [00:21:53] Did they explain as to what the reasoning is behind that? [00:21:57] Your guess is as good as mine. [00:22:01] You know, I guess what they found out is a lot of the piggyback contracts didn't follow the requirements that FEMA had. [00:22:09] With us, the way we piggybacked off of Pasco County's contract, they went through the same bidding process that we typically would do. [00:22:17] And so that contract probably would have been allowed, and that's what FEMA would have liked to have seen. [00:22:23] But that's not what they were receiving from a lot of their municipalities that were presenting reimbursement items. [00:22:30] And so their decision was, okay, from this point on, piggybacking is not allowed. [00:22:36] You need to go through these following steps, and that is bidding it out, competitive bidding, sealed bids, those types of things. [00:22:44] Even though the other way seemed to be a little more efficient. [00:22:46] It did. [00:22:47] Okay, thank you. [00:22:48] Deputy Mayor? [00:22:49] No comments, thank you. [00:22:51] There's no further discussion. [00:22:52] All those in favor, please signify by saying aye. [00:22:54] Aye. [00:22:55] Opposed, like sign. [00:22:56] Motion passes.
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- 10.c
Bid Award RFP18-004 Disaster Recovery and Debris Removal Services
approvedCouncil awarded RFP18-004 for Disaster Recovery and Debris Removal Services to Ceres Environmental Service, the low bidder. The competitive bid was required to make the city eligible for FEMA reimbursement following storm events like Hurricane Irma.
- motion:Motion to approve award of RFP18-004 to Ceres Environmental Service for Disaster Recovery and Debris Removal Services. (passed)
▶ Jump to 22:58 in the videoShow transcriptHide transcript
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[00:22:58] Next is Bid Award RFP 18004, Disaster Recovery and Debris Removal Services. [00:23:03] Mr. Rivera is up again. [00:23:05] Thank you. This is typically about the same items as the previous one. [00:23:10] This is for Disaster Recovery and Debris Removal Services. [00:23:13] Again, this was a requirement of FEMA that we go ahead and go out to bid so that we would be eligible for cost reimbursement. [00:23:22] Ceres Environmental Service, they're a national-based firm that we actually have our existing piggyback contract off of, so we are familiar with them. [00:23:32] We have worked with their personnel, and we would also recommend that you approve the award and allow us to enter into an agreement. [00:23:40] And again, there is no budget impact to the budget right now. [00:23:45] Thank you. I'll open it up for public comment. [00:23:48] Seeing no one come forward, bring it back to Council. [00:23:50] Move for approval. [00:23:53] Second. [00:23:54] We have a motion and a second. To the Mayor? [00:23:55] Nothing. [00:23:56] To the second? [00:23:57] No, sir. [00:23:58] Councilwoman? [00:23:59] No, just a question, though. [00:24:00] Again, so this is a process that's in place as a result of what we just went through with IRMA. [00:24:10] And so they're suggesting that this is the company that we can use, and if we use them, then we bill FEMA for reimbursement if we use this company? [00:24:20] No, what they have said is every municipality, every county, any agency that wants to request reimbursable funds due to a storm event has to follow a process of competitive bidding. [00:24:35] And once you do that, you're eligible to receive the reimbursement funds. [00:24:40] And so we went out, advertised ITB. [00:24:44] This was the company that basically was the low bid. [00:24:48] And once we execute the agreement with them, we'll fall within the FEMA guidelines to apply for reimbursement. [00:24:54] Okay. Thank you, Robert. [00:24:55] Thank you, Mayor. [00:24:57] There's no further discussion. [00:24:59] All those in favor, please signify by saying aye. [00:25:01] Aye. [00:25:02] Opposed, like sign. [00:25:03] Motion passes. [00:25:04] Next is recommendation on a Board appointment to Cultural Affairs.
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- 10.d
Board Appointment: Deryl Burney, Cultural Affairs Committee
approvedCouncil appointed Deryl Burney to the Cultural Affairs Committee for a term ending January 16, 2020. Burney was not in attendance but had expressed interest in serving.
- motion:Motion to approve the appointment of Deryl Burney to the Cultural Affairs Committee with a term through January 16, 2020. (passed)
▶ Jump to 25:05 in the videoShow transcriptHide transcript
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[00:25:07] Ms. Manns? [00:25:08] Yes, sir. [00:25:09] Mr. Mayor, the request before you is to consider an appointment of Daryl Burney to the Cultural Affairs Committee. [00:25:18] He may be in attendance this evening. [00:25:20] I have not had the opportunity to meet the gentleman in the back of the room, so I'm not sure if that's Mr. Burney or not. [00:25:26] Is it? [00:25:27] It's not? [00:25:28] Well, Mr. Burney isn't here to represent himself, although he indicated that it was of interest to him to be here. [00:25:35] He has expressed interest, as indicated, in serving on the Cultural Affairs Committee. [00:25:41] If you determine his appointment to be appropriate, his term would span through January 16th of 2020. [00:25:48] And we're recommending that you consider approval of his appointment. [00:25:53] Very good. I'll open it up for public comment. [00:25:55] Seeing no one come forward, bring it back to Council. [00:25:58] Move for approval. [00:26:00] Second. [00:26:01] We have a motion and a second to the maker. [00:26:02] Thank you. [00:26:03] To the second? [00:26:04] Yeah, I appreciate his willingness to serve on the Cultural Affairs Committee. [00:26:08] Deputy Mayor? [00:26:09] Yes, thank you. [00:26:11] Councilman? [00:26:12] Thank you. [00:26:13] And likewise, thank you. [00:26:18] Next is... [00:26:19] We had a vote. [00:26:20] Oh, I'm sorry. [00:26:21] All those in favor, please signify by saying aye. [00:26:24] Aye. [00:26:25] Opposed, like sign. [00:26:26] I was just distracted. I think Councilman Davis made every single motion tonight. [00:26:33] I didn't even notice. [00:26:36] Next is the three-minute report from Human Resources.
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- 10.e
Three Minute Report: Human Resources
Human Resources staff presented a three-minute report covering 310 applications processed, 19 orientations, completion of health insurance renewal with a 2.67% premium increase, property and casualty insurance renewal, implementation of an employee suggestion and award program, a flu shot clinic with Walgreens, and various staff trainings. The City Manager noted the City's audit report was completed and submitted to the State.
Public Risk Management of FloridaWalgreensMs. MadsMs. WarrenCity audit reportDrug-free and alcohol-free workplace trainingEmployee suggestion and award programFlu shot clinicHealth insurance renewal FY 2017-18Property and casualty insurance renewal FY 2017-18▶ Jump to 26:40 in the videoShow transcriptHide transcript
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[00:26:40] Good evening, Mr. Mayor and members of City Council. [00:26:43] Since my last report in August, the Human Resources Department has processed 310 applications and conducted 19 new or higher orientations. [00:26:53] Working in conjunction with the City Manager, the renewal and open enrollment process for health insurance coverage for fiscal year 2017-18 has been completed. [00:27:04] Our experience as a group continues to improve, and we were able to secure an overall increase in premium cost of 2.67%. [00:27:13] Also, the renewal process for the City's property and casualty insurance for fiscal year 2017-18 has been completed. [00:27:22] Also working in conjunction with the City Manager, the employee suggestion and award program has been implemented for our employees. [00:27:31] On November 8th, the Human Resources Department once again partnered with Walgreens to administer a flu shot clinic for our employees. [00:27:40] Staff has attended webinars on forced workplace closures, preparing for emergencies, and employee fitness for duty issues. [00:27:50] Public Risk Management of Florida was onsite in December, conducting prohibiting discrimination and all forms of harassment and the complaint procedure. [00:28:01] The next citywide training will be this summer, and will focus on the drug-free workplace and alcohol-free workplace. [00:28:12] That's my report for tonight. [00:28:15] Thank you. Any questions? [00:28:18] Ms. Mads, would you like to share anything for the good of the body tonight? [00:28:24] I'd like to indicate that the City completed its audit report yesterday, and it's been submitted to the State. [00:28:33] I could also communicate that Ms. Warren is doing a very nice job for us in the Human Resources area, so thank you for her service. [00:28:46] Thank you. [00:28:48] Councilman Communications?
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- 11Communications▶ 28:49
- 12Adjournment▶ 57:00