On the agenda

1. 5Vox Pop for Items Not Listed on the Agenda or Listed on Consent Agenda▶ 0:00
2. 6.a

   Library Advisory Board Minutes - 2016 Meetings

   approvedon consent

   The Library Advisory Board meeting minutes for 2016 were accepted as part of the consent or routine agenda; only affirmative voice votes are captured in the transcript.

   • vote:Accept the 2016 Library Advisory Board meeting minutes. (passed)

   #Library Advisory Board Minutes - 2016

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   [00:07:00] Aye. [00:07:01] Aye. [00:07:02] Aye. [00:07:03] Aye. [00:07:04] Aye.

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3. 6.b

   Purchases/Payments for City Council Approval

   approvedon consent

   Council voted to approve purchases/payments. Transcript contains only affirmative votes with no substantive discussion captured.

   • vote:Approve purchases/payments for City Council approval. (passed)

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   [00:07:05] Aye. [00:07:06] Aye. [00:07:07] Aye. [00:07:08] Aye. [00:07:09] Aye. [00:07:10] Aye. [00:07:11] Aye. [00:07:12] Aye. [00:07:13] Aye. [00:07:14] Aye. [00:07:15] Aye. [00:07:16] Aye. [00:07:17] Aye. [00:07:18] Aye. [00:07:19] Aye. [00:07:23] Aye. [00:07:25] Aye. [00:07:29] Aye. [00:07:40] Aye. [00:07:46] Aye. [00:07:52] Aye. [00:07:58] Aye. [00:08:02] Aye. [00:08:06] Aye. [00:08:12] Aye. [00:08:18] Aye. [00:08:24] Aye. [00:08:28] Aye. [00:08:32] Aye. [00:08:35] Aye. [00:08:41] Aye. [00:08:45] Aye. [00:08:49] Aye. [00:08:53] Aye. [00:08:57] Aye. [00:09:01] Aye. [00:09:05] Aye. [00:09:09] Aye. [00:09:13] Aye. [00:09:17] Aye. [00:09:21] Aye. [00:09:25] Aye. [00:09:29] Aye. [00:09:33] Aye. [00:09:37] Aye. [00:09:41] Aye. [00:09:45] Aye. [00:09:49] Aye. [00:09:53] Aye. [00:09:57] Aye. [00:10:01] Aye. [00:10:05] Aye. [00:10:09] Aye. [00:10:13] Aye. [00:10:17] Aye. [00:10:21] Aye. [00:10:25] Aye. [00:10:29] Aye. [00:10:33] Aye. [00:10:37] Aye. [00:10:41] Aye. [00:10:45] Aye. [00:10:49] Aye. [00:10:53] Aye. [00:10:57] Aye. [00:11:01] Aye. [00:11:05] Aye. [00:11:09] Aye. [00:11:13] Aye. [00:11:17] Aye. [00:11:21] Aye. [00:11:25] Aye. [00:11:29] Aye. [00:11:33] Aye. [00:11:37] Aye. [00:11:41] Aye. [00:11:45] Aye. [00:11:49] Aye. [00:11:53] Aye. [00:11:57] Aye. [00:12:01] Aye. [00:12:05] Aye. [00:12:09] Aye. [00:12:13] Aye. [00:12:17] Aye. [00:12:21] Aye. [00:12:25] Aye. [00:12:29] Aye. [00:12:33] Aye. [00:12:37] Aye. [00:12:41] Aye. [00:12:45] Aye. [00:12:49] Aye. [00:12:53] Aye. [00:12:57] Aye. [00:13:01] Aye. [00:13:05] Aye. [00:13:09] Aye. [00:13:13] Aye. [00:13:17] Aye. [00:13:21] Aye. [00:13:25] Aye. [00:13:29] Aye. [00:13:33] Aye. [00:13:37] Aye. [00:13:41] Aye. [00:13:45] Aye. [00:13:49] Aye. [00:13:53] Aye. [00:13:57] Aye. [00:14:01] Aye. [00:14:05] Aye. [00:14:09] Aye. [00:14:13] Aye. [00:14:17] Aye. [00:14:21] Aye. [00:14:25] Aye. [00:14:29] Aye. [00:14:33] Aye. [00:14:37] Aye. [00:14:41] Aye. [00:14:45] Aye. [00:14:49] Aye. [00:14:53] Aye. [00:14:57] Aye.

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4. 7.a

   ↳You arrived here from a search for “CAFR” — transcript expanded below

   First Reading, Ordinance 2017-2105: Authorizing Issuance of Water & Sewer Revenue Bond, Series 2017A

   approved

   Council held first reading of Ordinance 2017-2105 authorizing issuance of a Water & Sewer Revenue Bond, Series 2017A, privately placed with BB&T at a 15-year rate 0.12% below the AAA scale, with debt service of approximately $65,000/year wrapping around existing 2012 bonds. Discussion focused on the call provision (currently callable in whole only, with staff to ask BB&T about partial prepayment), why the issue was privately placed rather than publicly offered (transaction size of ~$787,000 too small to bear public offering costs), and council frustration with the 'stair-step' presentation of the acquisition and financing. The motion to approve passed.

   Ord. Ordinance 2017-2105

   • motion:Motion to approve first reading of Ordinance 2017-2105 authorizing issuance of the Water & Sewer Revenue Bond, Series 2017A. (passed)
   • direction:Staff directed to ask BB&T whether the bond can be made callable in partial amounts (not just in whole) and to bring back additional information on the Orangewood Utility System before second reading. (none)

   📍Cypress Drive📍Little Road📍Massachusetts Avenue and Olsteen Road📍Rowan Road🏢BB&T🏢Orangewood Utility System👤Crystal👤Davis👤Debbie👤Duane Draper👤Jerry👤Nicky👤Phillips👤Robert👤Starkey#2012 master bond ordinance#CAFR#Capital Improvement Plan (CIP)#Municipal Market Data AAA scale#Orangewood Utility System acquisition#Ordinance 2017-2105#Reimbursement Resolution#Water & Sewer Revenue Bond Series 2017A#Water and Sewer Revenue Sufficiency Study

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   [00:15:00] So, this is the debt service on this piece. It's about $65,000 a year, and that wraps [00:15:07] around the existing debt service on your current bonds, which is about $700 total with the [00:15:17] two pieces will be about $800,000 a year, just $800,000, with $735,000 roughly being [00:15:25] the 2012 transaction. I would now like to ask Nicky to come up and discuss the ordinance, [00:15:34] unless there are any questions on this piece. [00:15:35] Yeah, you mentioned that it's callable once a year, which means that if we decide not [00:15:40] to use all of our money in whatever form the public works and the manager want to propose [00:15:48] to us at some point, when it's callable, is it callable in full, or is it callable that [00:15:56] we could pay down percentage points on it or position on it, or is it an all or nothing [00:16:03] 101 callable amount, because obviously the return on investment on which we were given [00:16:11] fax recently changes the return on investment on what we're doing, because now we're borrowing [00:16:19] or we're encumbering ourselves to free up other dollars. So, the real question is, number [00:16:25] one is, when it's callable once a year, are we able to pay down percentage elements of [00:16:32] it, or is it a one-time full amount payout? [00:16:35] Well, it's callable in whole at any time, so it's full amount, but we will check and [00:16:40] see if they will modify that for you. [00:16:42] Yeah, I'd like that option, because if we decide not to do whatever plan it is on our [00:16:49] CIP in the future, and we have available cash, the sooner I can pay this off, my return on [00:16:56] investment gets better, I free up my debt service for other things that may come down [00:17:00] the road that are totally unforeseen, because the original concept was, let's look at borrowing [00:17:06] or let's look at paying cash and acquiring the three, so that's the question. [00:17:10] We'll check into that, and if they'll allow us to do it, we will. [00:17:24] Thank you, fellow council members. Thanks for having me today, substituting in for Duane [00:17:29] Draper, who had a conflict this evening, so I know we've spoken about this transaction, [00:17:34] or I've presented to you on this transaction about the acquisition side, and I'm here just [00:17:38] to talk with you today about the two documents that are related just to the financing side. [00:17:44] The Ordinance Resolution 2017-2105. How do I? [00:17:49] The version they have in front of them has a bit of the text, more of a summary. [00:17:56] Okay. Do you have it? [00:17:59] I do have it. I just wanted to be sure that you all have words beneath this slide on what [00:18:06] you have. Okay. So, as discussed, the final maturity is October 1st, 2031. I believe Jerry [00:18:14] and Crystal have already provided the interest rate. There's no reserve funding, and then [00:18:19] this is actually the document that provides for the repayment option, so if those are [00:18:22] altered in any way, and the bank agrees to alter the issues that Deputy Mayor Phillips [00:18:30] just raised, then we can adjust that in the ordinance between first and second reading. [00:18:36] You may recall the 2012 ordinance is really like your master ordinance, meaning because [00:18:41] you're pledging the same revenues, these are on parity with them, and this ordinance is [00:18:45] like a supplemental ordinance to that master. The reimbursement resolution, on the other [00:18:51] hand, has nothing to do with this current transaction. Reimbursement resolution is really [00:18:57] a resolution of intent. It's adopted to establish intent to issue tax-exempt bonds in the future, [00:19:05] and it's really an IRS thing so that you can go back and capture purchases and capture [00:19:10] future purchases within a reasonable period of time and finance those tax-exempt if you [00:19:16] choose. It is not a separate financing or authorization to do financing. It is purely [00:19:22] a placeholder under the IRS code so that if you choose to do tax-exempt financing in the [00:19:29] future, you could reach back to this period in time forward as opposed to needing to move [00:19:36] forward. I'm happy to answer any questions about the structure of the documents, but [00:19:42] if you have more questions about the bank terms or the financing, then Jerry and Crystal [00:19:49] remain available as well. [00:19:50] I presume that this is an element that's going to be audited on an annual basis and part [00:19:56] of our CAFRA as part of the operation of the Water and Sewer Fund. It'll be another thing [00:20:03] to add to their assignment. And the other question I have is the bonds that they're [00:20:14] doing, is it a private placement? Is BBT, is it going to be something that the public [00:20:19] will be able to go out and buy again? So it's strictly going to be an in-house BBT private [00:20:24] fund element. [00:20:25] I believe they're privately placed. [00:20:27] So the interest rate must be pretty good for them to get the return on there that they're [00:20:32] not going to share it with the public, because obviously in some cases with water and sewer [00:20:37] bonds, it's an investment tool for people. So when I get asked the question, why did [00:20:45] you go with BBT internally on a favorable private placing instead of making it open [00:20:50] so people that are confident in the way the city's doing business and the water and sewer [00:20:55] department, that obviously would be a way for them to take their retirement dollars [00:20:59] or whatever. So those are the questions. [00:21:02] It's a great question, actually. It's an excellent question. The answer's pretty straightforward. [00:21:07] Because of the small size of the transaction, and your resolution says not to exceed $850,000, [00:21:13] it's actually $787,000 is the actual size of the transaction. If we made this a public [00:21:20] offering, we would have to draft an offering statement. The legal fees would be higher. [00:21:27] The cost of printing the statement would be higher. We would have to go and get ratings. [00:21:30] We would probably triple our cost of issuance, and it would be prohibitive for a transaction [00:21:36] of this size. The other thing, and we actually held the final decision on whether or not [00:21:42] to use the debt or cash up until we got rates back from BBT, the benchmark for interest [00:21:48] rates in the municipal market is something called the Municipal Market Data AAA scale. [00:21:53] And that means if you are the state of North Carolina selling bonds backed by your property [00:21:59] tax base and are rated AAA, and doing it in blocks of $5 million and greater, that's [00:22:07] as good as interest rate gets for tax-exempt bonds in this country. Everybody else is below [00:22:12] that. You would, in a public offering, probably trade somewhere between three-tenths of a [00:22:17] percent and six-tenths of a percent higher in yield than that AAA scale. The rate that [00:22:25] BB&T offered, that 15-year rate, was twelve-one-hundredths of a percent lower in rate than that AAA scale. [00:22:36] It was extraordinarily aggressive. I think it was a silly aggressive rate, but... [00:22:40] Don't tell them that. Maybe they need the tax write-off. [00:22:44] We were really happy to accept that rate. [00:22:47] I just wanted to make sure that it's vetted properly in the public eye, because everybody [00:22:55] it's advanced math, it's all about moving parts, and it's nicely done and presented [00:23:01] and all that. But at the end of the day, we just want to make sure that it's the best [00:23:07] deal. [00:23:07] Too small to bear the cost of a public offering. [00:23:11] Any other questions, or I'm going to open this up for public hearing. [00:23:13] I have a couple more questions. I met with Debbie today, and she was going to have how [00:23:19] much money we have in water and sewer cash fund cash. [00:23:26] And I'll ask Crystal to respond to the question. [00:23:32] The fund balance for the water and sewer at the end of, and I'll just give you end of [00:23:37] fiscal year 16, so 9-30-16, was estimated to be about 8.6 million dollars. [00:23:45] But based on our, the city also has a water and sewer revenue sufficiency study that it [00:23:54] does follow to manage the water and sewer funds, and in that study it does require us [00:24:01] to have a six month operating reserve, which is about 4.8 million. [00:24:07] And then also it calls for a reserve for our renewal and replacement fund of 500 million [00:24:15] dollars. [00:24:16] So that leaves actually 3.3 million dollars of unrestricted money that's not tied to anything [00:24:24] in the water and sewer. [00:24:25] I'm kind of disappointed, and I'll say it up front, that when we were deciding to purchase [00:24:32] these that we weren't addressing this way of paying it at the time, because I thought [00:24:37] we had money in the fund. [00:24:39] So I'm a little disappointed in that. [00:24:41] And in our discussion today, 2W said that you're possibly looking at another water company [00:24:47] down the road. [00:24:48] So I'd like a little bit of information on that, because I thought it's going to help [00:24:51] me make the decision here. [00:24:53] Okay. [00:24:54] I'll ask Robert to talk a little bit about the Orangewood Utility System, because he's [00:25:01] much more familiar with the details than I am. [00:25:04] It's been some time since we've talked about it at the council level, in fact it dates [00:25:11] back to the beginning of this year. [00:25:13] So that may be why it's not so fresh for me, and I know it is for him. [00:25:17] The Orangewood Villa System is located near the Lakewood Villas, right off of Massachusetts [00:25:25] Avenue and Olsteen Road. [00:25:29] It's that whole area that would back up all the way to Rowan Road and then back to Cypress [00:25:34] Drive. [00:25:36] There's water and sewer customers that are included in it. [00:25:40] Is that south side or north side? [00:25:42] It is, it's the north side of Cypress, it's south side of Mass. [00:25:49] South side of Mass, okay. [00:25:51] There are water and sewer customers that are included in there, the exact number I would [00:25:56] have to get for you. [00:25:59] There is the potential for extensive build out, and it would square our utility service [00:26:05] area all the way out to Olsteen Road, and we extend to Little Road. [00:26:10] So that would square that. [00:26:12] But this one has the potential for expansion as well, and development. [00:26:17] I'd like more information on that, because if we have 3.3, it sounds like we're going [00:26:23] to come back and look for another bond on that one too. [00:26:28] So before our next reading, I'd kind of like to have more information about that. [00:26:33] If I'm clear, we're doing this one here, but in two other items down, we're actually [00:26:42] allocating being able to draw up to $3.5 million. [00:26:51] On the third item on the agenda, which is the business item where it talks about the [00:26:58] resolution for the certain expenditures, in that particular document, it addresses [00:27:06] having a buy up capability, at least the way I read through most of it, $3.5 million. [00:27:13] You're speaking to the reimbursement resolution? [00:27:18] The reimbursement resolution is simply no more than a hold harmless for you, basically [00:27:28] allows you, should you spend money on this project before any purchase, and should you [00:27:35] decide to issue bonds to pay for it, it would allow you to reimburse from the proceeds of [00:27:42] those bonds any money that you spend up front. [00:27:44] It does not require you to issue bonds. [00:27:47] It does not require you to reimburse yourself for it. [00:27:49] It simply gives you the flexibility. [00:27:53] Without any restrictions on you, it provides you with a lot of flexibility. [00:27:59] If you don't pass this resolution, and you go and you incur cost, and then you issue [00:28:04] the bonds, depending upon the type of cost, you would not be able to pay for them from [00:28:08] the proceeds of the bond issue. [00:28:10] This just preserves your ability to do that. [00:28:18] Thank you. [00:28:20] This is a public hearing on Ordinance 2017-2105. [00:28:25] Does anyone wish to address counsel on this? [00:28:30] Seeing no one come forward, bring it back to counsel. [00:28:35] Move for approval. [00:28:36] Do we have a motion? [00:28:39] Second. [00:28:40] Second. [00:28:41] To the maker. [00:28:43] I think we discussed a number of points, and obviously we've got some flexibility, but [00:28:50] as indicated, like all the information at one time, this stair-stepping in to where [00:28:59] we are tonight doesn't leave me with a lot of comfort, but obviously I also recognize [00:29:08] that water and sewer is an economic engine, because they don't make it much, it ties [00:29:19] into our system. [00:29:22] We obviously provide very good water and sewer service because people always want to be part [00:29:28] of it, and hopefully we can utilize it down the road as a potential tool to maybe expand [00:29:35] our city limits as an incentive-based thing, but at the end of the day, obviously I just [00:29:44] think the way that we provide the services is better than in comparison with some of [00:29:52] the others in the area, and obviously this is a probably, we've been on this, it's kind [00:29:59] of a one-time thing. [00:30:00] time offer. If it's like anything else that we've looked at in this last year, if you [00:30:05] don't buy it now, it's going to cost you more. There's going to be inherent issues with the [00:30:10] operations side. And I think that Public Works did a nice job. I think the finance package [00:30:19] is well positioned. I just would like it all at one sitting instead of incrementally coming [00:30:28] in at the end of the day. That's all. Thank you. Do you have a second? No, I agree. I [00:30:33] mean, Councilman Davis had some very good concerns and questions, and Councilman Polis [00:30:38] had some very good questions as well. There's a lot of people involved in this, and I do [00:30:42] feel like it's been stair-stepped. It was such a, you know, I was talking to Robert, [00:30:49] you know, not during a council setting, but it was such a large purchase with so many [00:30:54] variables involved and so many aspects involved. I think next time it'd be better maybe to [00:30:59] set up a work session so we can sit down, discuss it informally, just my opinion, how [00:31:05] the steps are going to work. So I feel like we're coming back. We do a little bit, then [00:31:07] we come back, and then the stair-step is a good comparison. I'd like it all laid out, [00:31:11] and it's kind of difficult to do in a formal, regular council meeting. We have other things [00:31:16] on the agenda, but for something that's so, to me, it's pretty intricate, I wouldn't mind [00:31:22] just sitting down, have an informal setting, saying what your goals are, why we want to [00:31:26] purchase this. These are steps we're going to take to purchase it. These are going to [00:31:29] be your options. So we have it all up front. That would help me out. [00:31:34] I've had the benefit of going through bond issues in the private sector, so I'm not quite [00:31:40] as rattled by the stair-step nature of this, but I agree with Councilman Starkey. It probably [00:31:50] wouldn't hurt to have a work session the next time we get ready to do one of these, [00:31:56] to walk everybody through the process, because it's not something that those of us in the [00:32:02] private sector see very often, and it is pretty doggone complex. I'm thrilled to death to [00:32:09] see the interest rate. I wish I could get money like that from BB&T. That's an amazing [00:32:16] rate. The benefit of grabbing that now gives us a little more flexibility down the road. [00:32:25] I do share with Councilman, Deputy Mayor Phillips, the question, if we ultimately don't spend [00:32:36] all the stuff that we think we may be doing down the road, can we advance refund this [00:32:41] thing in chunks, much like you can prepay a mortgage on your house? You don't have to [00:32:48] pay off the whole thing. You can put a few thousand dollars down. In the case of the [00:32:54] city, it would be more than a few thousand, but the point is well taken, the Deputy Mayor [00:32:59] made, so I would love to know that information as well. [00:33:04] Councilman Davis? Nothing more. [00:33:07] There's no further discussion. All those in favor of the motion, please signify by saying [00:33:10] aye. Opposed, like sign. Motion passes. Would it be convenient for everybody if we moved

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5. 8.a

   Resolution No. 2017-08: Reimbursement of Certain Expenditures Incurred in Connection with Acquisition of W&S Systems

   approved

   Council adopted Resolution 2017-08 declaring intent to reimburse certain capital expenditures incurred in connection with the acquisition, construction, and equipping of water and sewer system assets from proceeds of a future tax-exempt financing. The resolution preserves the city's flexibility to reimburse itself for up to approximately $3.5 million in capital expenses without obligating any specific purchase. A councilmember raised clarifying questions about the $3.5M declaration, which staff explained as a ceiling preserving tax-exempt reimbursement options.

   Ord. Resolution No. 2017-08

   • motion:Motion to approve Resolution 2017-08 establishing intent to reimburse certain capital expenditures for water and sewer system acquisition from future tax-exempt financing. (passed)

   👤Councilman Davis👤Jerry👤Ms. Feist👤Ms. Manns👤Ms. Nate#Resolution 2017-08#Section 3 Declaration of Intent#Water and Sewer Systems acquisition#tax-exempt financing

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   [00:33:19] that reimbursement of certain expenditures up on the agenda, just so we're still fresh [00:33:26] with what we're doing? That's Resolution 2017-08. [00:33:38] Resolution number 2017-08, a resolution of the City of New Port Richey, Florida, establishing [00:33:44] its intent to reimburse certain capital expenditures incurred in connection with acquisition, construction, [00:33:50] and equipping of certain water and sewer systems assets by the city with proceeds of a future [00:33:55] tax-exempt financing, providing certain other matters in connection therewith and providing [00:34:00] for an effective date. [00:34:03] Ms. Manns? Anything else? [00:34:06] Mr. Mayor, I'll ask Ms. Nate to respond. [00:34:10] That's fine. I sort of tacked on the presentation of this to the end of the last one because [00:34:15] as the Mayor pointed out, it's related to the potential financings in the future, but [00:34:21] I wanted it to be clear that they were separate because they're for any separate, any future [00:34:28] potential acquisitions that the city may do and may want to finance or, as Jerry mentioned, [00:34:33] if there are capital expenditures made between now and the future up to, it could be up to [00:34:41] a year, up to a year and a half that the city may want to look at reimbursing itself for. [00:34:44] This puts that in place, gives you the flexibility to do so, does not obligate you to purchase [00:34:50] any of those systems or to do so in any way, but if you don't do it, then as Jerry said, [00:34:56] the ability to go back and reimburse yourselves for that, for any funds that you may spend [00:35:02] on capital expenses or that you may wish to spend for the acquisition, you may not be [00:35:07] able to do so on a tax-exempt basis. [00:35:10] So this is just to preserve that option for the city. [00:35:15] Thank you, Ms. Nate. [00:35:16] Open it up for public comment. [00:35:19] Seeing no one come forward, bring it back to Council. [00:35:21] Move for approval. [00:35:22] We have a motion. [00:35:23] Second to the maker. [00:35:26] Yeah, that's the, your comments just now, that is what's highlighted in Section 3 under [00:35:37] Declaration of Intent in this, in the resolution, because I had some questions when I read it. [00:35:48] I received a phone call from the finance director to discuss what the intent of that [00:35:57] declaration is, and it's, so it's for reimbursable elements, is that correct? [00:36:05] Yes. [00:36:06] As opposed to paying $800,000 and then having the ability to go all the way up to $3.5 million. [00:36:13] That's where my trepidation came in, or hesitancy, because obviously until Ms. Feist gave Mr. [00:36:24] Councilman Davis the numbers tonight to know at the end of the fiscal year how much available [00:36:29] funds were in the Water and Sewer Department and the restrictions on those available funds, [00:36:36] obviously there's still about $3.5 million. [00:36:37] I just wanted to make sure we weren't buying at $800,000 and then still have a, you know, [00:36:44] $2.6 million or whatever it was down the road that we could go, so I just wanted to make [00:36:49] sure that it wasn't setting something for down the road, because each particular purchase [00:36:58] and evaluation of system is done independently and not in anticipation of, because I only [00:37:08] want to deal with current circumstances. [00:37:12] The best example I have is if I have a budget and I don't allocate that gas is going to [00:37:19] go to $4 when it's $2.60, but I'm already setting myself up in that situation, I don't [00:37:26] want to be obligated to something and out there with exposure, so that's the reason [00:37:31] I wanted to better understand what the $3.5 was in the declaration. [00:37:36] I think you've covered that. [00:37:37] I just wanted to make sure it was stated to me in a better fashion. [00:37:40] Thank you. [00:37:41] Yes, all related to any potential future decisions the city may make, not obligating you to make [00:37:46] those future decisions, but the IRS looks for it so that if you do that in the future, [00:37:53] you can reach back and reimburse yourself from time to time. [00:37:56] Thank you very much. [00:37:57] For the second. [00:37:58] Thank you. [00:37:59] Councilman Davis?

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6. 7.b

   Second Reading, Ordinance # 2017-2099 Land Use Plan Amendment & Ordinance # 2017-2100 Rezoning - 6705 Jackson Street

   approved

   Second reading of Ordinance 2017-2099, a future land use amendment for 0.13 acres on the west side of Jackson Street (approx. 250 ft south of Ohio Avenue) from LMDR to PSP, to allow Morton Plant North Bay Hospital to expand its parking lot. Council approved the ordinance, with discussion about the loss of ad valorem revenue and a request that North Bay present its overall expansion plan and neighborhood impact in the new year.

   Ord. Ordinance 2017-2099; Ordinance 2017-2100

   • motion:Motion to approve Ordinance 2017-2099 amending the future land use category for 0.13 acres on Jackson Street from LMDR to PSP. (passed)
   • direction:Council requested that North Bay/Morton Plant return in the new year to present its overall site plan and expansion impact on surrounding neighborhood.

   📍6705 Jackson Street📍west side of Jackson Street, approximately 250 feet south of Ohio Avenue🏢Land Development Review Board🏢Morton Plant Hospital Association🏢Morton Plant North Bay👤Councilman Davis👤Councilman Phillips👤Mrs. Spears👤Ms. Vance#LMDR to PSP land use amendment#Ordinance 2017-2099#Ordinance 2017-2100#Unity of title condition

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   [00:38:00] No. [00:38:01] Likewise, thank you very much. [00:38:04] There's no further discussion. [00:38:05] Please signify by saying aye. [00:38:06] Aye. [00:38:07] Aye. [00:38:08] Opposed? [00:38:09] Like sign. [00:38:10] Motion passes. [00:38:11] Now we'll go back to the second reading of Ordinance 2017-2099, Land Use Amendment and [00:38:15] Ordinance, I guess those are two separate ones, so let's do them separately. [00:38:21] Ordinance 2017-2099 is an ordinance amending future land use category for 0.13 acres located [00:38:27] on the west side of Jackson Street, approximately 250 feet south of Ohio Avenue, from LMDR, [00:38:34] Low Medium Density Residential category, to PSP, Public Semi-Public category. [00:38:40] Further described herein in Exhibit A, providing for severability, providing for an effective [00:38:44] date. [00:38:45] Are we doing these together? [00:38:46] Let's do them separate, just so they're. [00:38:49] Yeah. [00:38:50] You've got them together. [00:38:51] Two separate ordinances. [00:38:52] Ms. Vance? [00:38:53] Yes, Mr. Mayor. [00:38:54] The applicant for this agenda item is Morton Plant Hospital Association. [00:39:02] As you know from the first reading, it's their intent to expand their parking lot onto the [00:39:06] subject site, and both the land use amendment and the rezoning are required to accomplish [00:39:13] that. [00:39:14] Mrs. Spears, is there something else that we need to present to the Council? [00:39:17] Just to remind them that the Land Development Review Board did hold a public hearing on [00:39:22] November 17th and recommended approval of both ordinances with the condition that the [00:39:27] subject parcel be added to the master site through a unity of title. [00:39:31] Thank you. [00:39:32] Open this up for public discussion. [00:39:34] This is a public hearing. [00:39:38] Seeing no one come forward, bring it back to Council. [00:39:41] Move for approval. [00:39:43] We have a motion. [00:39:44] Second. [00:39:45] And a second to the maker. [00:39:46] Nothing. [00:39:48] It appears the Land Development Review Board had some additional questions about trips, [00:39:55] other elements like that. [00:39:56] I agree that it needs to be part and parcel of the title on their property, and that there [00:40:05] is a small loss in ad valorem revenue because the house is being torn down and there won't [00:40:14] be any taxes received on it. [00:40:21] At some point in the new year, if you could give us a little understanding of what may [00:40:27] be coming down the line with North Bay, as far as their overall site plan and some of [00:40:32] the other things that they have or that are coming in. [00:40:38] Because obviously as a non-profit entity, when they take stuff down, we don't get ad [00:40:42] valorem taxes, it increases a whole series of things with jobs and all those things. [00:40:49] I just want to make sure that it doesn't impact the neighbors around them, or if it is, I'd [00:40:55] like to know about it before they show up here and tell us how they're being impacted [00:41:01] adversely. [00:41:02] So if we have an idea of what their overall game plan is over the next three years, that [00:41:08] would be great. [00:41:09] Mr. City Mayor, you do have the benefit of having North Bay represented here tonight [00:41:12] in case they want to answer that question this evening, perhaps they could do that, [00:41:17] if they know. [00:41:18] I'm sure we didn't give them enough heads up for them. [00:41:21] We'd love to put you on the spot so that we can say, well, when you were here you said... [00:41:25] In deference to three sets of deer in the headlight, it looks midway back. [00:41:31] If we could, sometime in the new year, because obviously it's a great industry, it's done [00:41:40] well, they've spent over $130 million, probably much more than that, that's the numbers we [00:41:45] get quoted, all the improvements they're making there, we just want to make sure what the [00:41:49] overall impact is in that neighborhood, and then just get an idea of what your game plan [00:41:54] is, because we get asked all the time, are they going to take down this part, these other [00:41:59] things, and what's the overall impact to our city, and so. [00:42:05] It's a great concern. [00:42:06] I've met with reps at North Bay and done the behind-the-scenes scrub store, which was really, [00:42:11] really cool. [00:42:12] The bottom line, and not to sugar-coat it and correct me if I'm wrong, you all need [00:42:15] more space, and you're going to acquire space as you can. [00:42:20] Just as that comes up, we don't want to tick off more neighbors or any neighbors if possible, [00:42:26] I would just urge you to be sure that, you know, when the surrounding properties do come [00:42:32] up for sale, have you let the surrounding properties know that you're interested in [00:42:36] purchasing them currently? [00:42:38] Or just one comes up, you gobble it up, I mean, what's the process, I guess? [00:42:41] You don't have to answer tonight, but I think that's a legitimate concern or question that [00:42:45] Councilman Phillips brought up. [00:42:47] We know you all need the space, you're trying to acquire the space, just how are you going [00:42:51] about acquiring the space to keep our residents happy as well? [00:42:55] I want you to have the space, but we want to have your residents as well. [00:42:57] So just a little information, I think, would go a long way for us. [00:43:02] Did you have any more on this? [00:43:05] No. [00:43:06] Okay. [00:43:07] If there's no further discussion, all those in favor, please signify by saying aye. [00:43:10] Aye. [00:43:11] Opposed, like sign. [00:43:12] Councilman Davis? [00:43:13] Yeah, I just want to thank North Bay for the invite for your tree lighting and ribbon cutting, [00:43:19] and if there's any indication of what the neighbors thought, I think you had all the [00:43:23] neighbors there that night, and it was a great, great event, and even Santa knew my [00:43:28] first name, so that was really good this time of year. [00:43:31] I heard, I mean, I couldn't attend, but I heard over a thousand people, is that correct? [00:43:34] It was mobbed. [00:43:35] Probably, yeah. [00:43:36] It was phenomenal. [00:43:37] Yeah. [00:43:38] Okay. [00:43:39] Next is ordinance number 2017-2100, rezoning.

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7. 8.b

   Professional Service Agreement - Professional Engineering Services 2017

   approved

   Council approved a one-year renewal of the professional engineering services agreement with Ayers and Associates (formerly the Ashe Group), who have served as city engineer for over a year. Councilman Bill Phillips requested that the contract be put out for bid at the end of 2017 to test the marketplace before any further renewal, citing the firm's recent acquisition.

   • motion:Renew the professional services agreement with Ayers and Associates for engineering services for calendar year 2017, with direction to put the contract out for bid at the end of 2017. (passed)

   🏢Ashe Group🏢Ayers and Associates👤Councilman Davis👤Councilman Starkey👤Jan Ashe👤Ms. Mance#Professional Services Agreement - Professional Engineering Services 2017

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   [00:43:40] Ordinance 2017-2100, an ordinance rezoning 0.13 acres located on the west side of Jackson [00:43:48] Street and approximately 250 feet south of Ohio Avenue, from R3 residential district [00:43:53] to PDD, planned development district, CPD, commercial planned district subcategory, further [00:44:00] described herein, and in Exhibit A, providing for severability and providing for an effective [00:44:04] date. [00:44:05] Thank you. [00:44:06] This is public reading of an ordinance. [00:44:08] Is anyone interested in talking to council about this? [00:44:14] Seeing no one come forward, I will bring it back to council. [00:44:17] Move for approval. [00:44:19] Second. [00:44:20] To the maker? [00:44:21] Nothing. [00:44:22] To the second? [00:44:23] No, sir. [00:44:24] Councilman Starkey? [00:44:25] No. [00:44:26] Likewise here. [00:44:27] There's no further discussion. [00:44:28] All those in favor, please signify by saying aye. [00:44:29] Aye. [00:44:30] Opposed? [00:44:31] The like sign. [00:44:32] Motion passes. [00:44:33] Next is professional services agreement for engineering services. [00:44:35] Ms. Mance? [00:44:36] Yes, sir. [00:44:37] Mr. Mayor and members of the city council, we have Jan Ashe in attendance this evening [00:44:41] of Ayers and Associates, formerly the Ashe Group. [00:44:46] Last year, they were the respondent to our solicitation for services for city engineer. [00:44:54] At that time, they were contracted by the city and have been performing in that capacity. [00:45:00] for over a year. They have done so to the satisfaction of the city. It is our [00:45:06] recommendation that their contract be removed, renewed, and run for the next [00:45:13] calendar year commencing January 1st and running through December 31st of 2017. [00:45:20] Thank you. Open this item up for public comment. Seeing no one come forward, [00:45:25] bring it back to council. Move for approval for discussion. We have a motion. [00:45:30] Second. Second to the maker. I understand the merging elements and all those [00:45:36] things. I would like to make sure that we put this out for bid at the end of next, [00:45:43] whatever time frame it needs to be, rebid at the end of this year so that coming [00:45:48] into 2018, we've tested the marketplace again. I'm okay with the one [00:45:56] year with the merger to see how they perform because they're being taken over [00:46:00] by another company. I'm giving you kudos for last year. I'm allowing you [00:46:06] to go through the merging process to see if it's good for what you were [00:46:12] purchased for and where it is. Unfortunately, I'm requesting that it be [00:46:20] put out for bid because I don't want to be automatically renewing this every [00:46:25] year without due diligence. I'm taking on face value and what I have here and [00:46:31] willing to do that for a 365 day time. I want to make sure that going into [00:46:36] 2018, because we have a lot of stuff that's coming up through the end of this [00:46:40] year or through the middle of this coming year and going into 2018. We just need to [00:46:45] make sure we got the right partner and the right player. You were great. You've [00:46:51] been acquired. All those things lead to a lot of, you know, we had our audit team [00:46:57] and they decided they want to get out of the audit business so they brought in, we [00:47:02] had to bring in somebody else. I just want to make sure that we're testing [00:47:06] the market and making sure we got the right team team player with us moving [00:47:11] into 18 going forward. Nothing personal. [00:47:14] Councilman Stark? Councilman Davis? There's no further discussion. All those in [00:47:19] favor, please signify by saying aye. Aye. Opposed, the like sign. Motion passes. Next is

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8. 8.c

   Request to Purchase Additional Display System Licenses

   approved

   Police Chief Bogart requested authorization to purchase 10 additional mapping display system licenses from Southern Software for $22,640, funded through federal equitable sharing monies. The licenses are needed because reorganization has increased the number of officers simultaneously using the system beyond the original 10 licenses. Council approved the motion.

   • motion:Approve purchase of 10 additional mapping display system licenses from Southern Software for $22,640 using federal equitable sharing funds. (passed)

   🏢Southern Software👤Bogart👤Davis#Federal Equitable Sharing funds#Mapping Display System Licenses

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   [00:47:24] request to purchase additional display system licenses. Yes sir, Mr. Mayor. Police [00:47:31] Chief Bogart will be representing the agenda item. Can you pull that mic closer [00:47:43] Chief because I don't think they can hear you at home. I don't know, you'll [00:47:48] have to check with the volume man. He's with spirit now. [00:48:01] This doesn't seem to be working. Thank you. Much better. This is a request for council's [00:48:21] authorization to purchase 10 additional mapping display system licenses from [00:48:26] Southern Software at a cost of $22,640. Through reorganization of the police [00:48:35] department has increased the potential number of officers that may be working [00:48:40] at any given time and these officers have computer access. When we purchased [00:48:46] this computer system we had 10 licenses and I'm finding that between officers [00:48:53] that are carrying over, officers that are coming in early and special field [00:48:59] activities that we're doing that we sometimes have more officers using the [00:49:03] system than we have licenses. So there's a definite need to increase the number [00:49:09] of licenses. The vendor that we would use is Southern Software. They're the ones [00:49:15] that we now have our new software system coming on board this January. That's [00:49:21] the company that we're using so it's the only company that we can get those [00:49:26] licenses from. So with that I'm requesting to use federal equitable [00:49:31] sharing monies for this purchase so it's no direct effect on my department's [00:49:35] budget. Thank you. Open it up for public comment. Seeing no one come forward, bring [00:49:41] it back to council. Move for approval. We have a motion. Second. And a second to the [00:49:46] maker. No, be legal. For the second. I would echo Councilman Davis, be legal. [00:50:01] Illegal? Yeah, everybody have the licenses. Oh yes. Yes, have the licenses for the men. [00:50:07] Well they just don't work without the licenses. Okay, well in that case you [00:50:11] definitely want to. If there's no further discussion, all those in favor please [00:50:15] signify by saying aye. Aye. Opposed, like sign. Motion passes. Next is a motion to

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9. 8.d

   Request to Purchase NetMotion Software and Licenses

   approved

   Council approved the purchase of NetMotion software and licenses to provide two-factor authentication over an encrypted VPN tunnel for police field officers, as required by FDLE for accessing FCIC and NCIC systems. Funded through $22,419.23 in federal equitable sharing monies and $1,576.96 in state forfeiture monies, not affecting the city budget.

   • motion:Move for approval to purchase NetMotion software and licenses using federal equitable sharing and state forfeiture monies. (passed)

   🏢NetMotion👤Brian👤Ms. Manns👤Starkey#FCIC (Florida Crime Information Center)#FDLE#NCIC (National Crime Information Center)#federal equitable sharing funds#state forfeiture funds

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   [00:50:20] purchase NetMotion software licenses. Ms. Manns. Again this has to do with our [00:50:30] systems that we have for our computers in the field. There's, for years we've [00:50:38] been dealing with a connectivity issue. It's something that's common with field [00:50:45] vehicles to have issues, but we need software licenses that will allow for, [00:50:58] it's called, and I'm not a technical person like Brian is, it's actually, [00:51:04] FDLE requires two-factor authentication over an encrypted VPN tunnel system for [00:51:12] officers in the field. And what this has to do is to protect that secret [00:51:18] information, if you will, that we transmit back and forth. The records requests [00:51:22] that we make through FCIC, the Florida Crime Information System Center, and the [00:51:29] National Crime Information Center regarding wants, warrants, and things [00:51:34] like that. They have very specific requirements that our equipment for our [00:51:39] officers in the field, we have to have that kind of equipment to be able to be [00:51:44] able to have it to where the officers can make those runs from their car, [00:51:48] rather than to engage dispatchers in that process. And the geek speak makes [00:51:53] perfect sense to me. Sure it does. Open this up for public comment. Seeing no one [00:51:59] come forward, bring it back to council. Move for approval. Second. No, I think it's [00:52:05] obviously it's needed and well presented to us. To the second. I noticed you had to [00:52:12] read it, so it must be it must be official. It's hard. [00:52:16] Councilman Starkey. Thank you. And two-factor authentication with an over an encrypted [00:52:22] link is becoming almost mandatory these days. He can repeat it. He can repeat it, no notes. I live with it all [00:52:28] the time, unfortunately. It can also be a bit of a pain in the neck. I've got one [00:52:36] particular vendor I use that uses a six-digit code that they email me every [00:52:43] time I log in as part of the two-factor authentication. Probably two-thirds of [00:52:48] the time I never get the email and I'm sitting there, come on give me a code so [00:52:52] I can log in and do what I want. It can be a pain in the neck, but it's in the [00:52:58] environment we live in. It's extraordinarily important. Before you [00:53:03] vote, I do want to mention too that I'm requesting authorization to use $22,419.23 [00:53:10] in federal equitable sharing monies and $1,576.96 in state forfeiture [00:53:19] monies for that purpose. So again, it does not directly affect my budget. [00:53:23] Any further comments, questions? Hearing none, all those in favor please signify [00:53:28] by saying aye. Aye. Opposed, like sign. Next, he's going to spend money. Again, it's a [00:53:34] request for authorization to outfit the forensics unit cargo van. [00:53:43] Well, this request is for council authorization to purchase and [00:53:49] have installed interior shelving, storage compartments, lighting, a power inverter, [00:53:56] exterior ladder rack, and steps for the police department's forensics van that [00:54:00] you authorized me to purchase earlier this year. At the time we [00:54:07] purchased the van, it is a new style of van that there were no companies [00:54:12] building the type of storage compartments that we need that would fit [00:54:16] that van at that time. The type of equipment that we need in a crime scene [00:54:25] van, and that's what this is, are very organized drawers, compartments that lock, [00:54:34] good lighting, a ladder rack for two types of ladders on top of the vehicle [00:54:39] so we can access roofs of houses and things like that. And this would be [00:54:46] a very nicely decked out crime scene van. And I'm trying to elevate the type of [00:54:53] crime scene forensics that we do, and this would add to that effort. The total [00:55:00] cost to have it completely outfitted is $14,234. And again, for this [00:55:09] purchase, I'm requesting authorization to use forfeiture fund monies for that [00:55:13] purchase. Again, it would not directly affect my budget. Thank you. Open it up

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10. 8.e

    Request for Authorization to Outfit Forensics Unit Cargo Van

    discussed

    Council considered reappointment of Carolyn Marlow and Justin Billings to the Parks and Recreation Advisory Board for three-year terms expiring December 20, 2019. Discussion clarified the advisory (non-compensated, non-authoritative) nature of the board and addressed whether the Mayor should abstain from voting on his wife's reappointment. Note: the transcript opening also captured the tail end of the prior item (the Forensics Unit Cargo Van request) which was approved by voice vote.

    • motion:Move for approval of the Forensics Unit Cargo Van outfitting request. (passed)
    • motion:Motion to reappoint Carolyn Marlow and Justin Billings to the Parks and Recreation Advisory Board for three-year terms expiring December 20, 2019.

    👤Carolyn Marlow👤City Attorney👤Justin Billings👤Mayor👤Ms. Manns👤Ms. Smith#Ethics Commission letter#Forensics Unit Cargo Van#Parks and Recreation Advisory Board reappointments#anti-nepotism provision

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    [00:55:17] for public comment. Seeing no one come forward, bring it back to council. Move for [00:55:21] approval. Second. We have a motion and a second. To the maker? No. To the second? No. [00:55:26] Councilman? No comments, thank you. Nothing here. There's no further discussion. All those in [00:55:32] favor, please signify by saying aye. Aye. Opposed, the like sign. Next item is board [00:55:38] reappointments to the Parks and Rec Advisory Board. Yes, Mr. Mayor, members of [00:55:42] the council, the item before you this evening is to consider a reappointment of [00:55:47] Carolyn Marlow and Justin Billings to the Parks and Recreation Advisory Board. [00:55:52] Both of their current terms are set to expire on December 20th, 2016. They have [00:56:01] both submitted applications seeking reappointment and have both been valued [00:56:06] members of the board for many years. The staff is recommending that you consider [00:56:12] reappointing them for a three-year term, which will elapse if approved by you on [00:56:18] December 20th of 2019. Open this up for public comment. Seeing no one, come forward [00:56:27] to bring it back to council. Move for approval with a thank you that they want [00:56:30] to do it, continue doing this. Do we have a second? Second. [00:56:37] Ms. Manns, can you, or either you or Ms. Smith, can you clearly define that it is [00:56:44] an advisory board? They don't vote on anything. They don't spend any money. All [00:56:51] they do is take pertinent information, give their community input, offer [00:56:58] recommendations and support to the Recreation Department. It's not like the [00:57:04] pension boards that spend our money, all those other kind of things. I want it [00:57:09] clearly understood it's an advisory board. They don't have any authority and I'm [00:57:14] graciously happy that they give their time. I don't think that we need to [00:57:19] be impugning any of their involvements because I believe that they give of [00:57:23] their time over and over again. You never hear about it, but we need [00:57:30] that kind of sounding board for all the things that come in front of us because [00:57:35] we like to get a cross-section of involved citizens, because some don't [00:57:40] show up all the time, that have a love for the Park and Rec Department to make [00:57:46] sure that it is operating effectively. A lot of these folks have given many [00:57:50] many years of volunteer time. I have a question for the City Attorney. It has [00:57:57] been my custom in the past to abstain from voting on my wife's appointment. [00:58:02] Given that recent letter that we just got from the Ethics Commission, is that [00:58:12] still appropriate for me to to do that? You could. As we talked about at the [00:58:19] Ethics Seminar that we did, the option is there if you feel like there's a [00:58:25] conflict or there's an appearance of a conflict to abstain. I don't believe you [00:58:28] actually have a conflict, however, because this is a advisory board that is not [00:58:33] compensated. It's a non-compensated position, so I don't believe that there [00:58:37] is a conflict and it's certainly not a violation of the anti-nepotism provision [00:58:43] because we are a city of under 35,000 in population and this board does not have [00:58:49] any land planning or zoning function and or final authority on anything as has [00:58:54] been pointed out. They are an advisory board, so in my opinion you don't have a [00:58:58] conflict. If you want to abstain, you have that right. I would recommend that if [00:59:02] you're going to abstain, that we separate out the votes so you only abstain from [00:59:05] voting for your wife and that you do not abstain from voting for Mr. Billings. [00:59:12] I guess, Mr. Mayor, the only thing I would ask is if it impacts your Christmas [00:59:18] list this year, because if you abstain from voting on your wife, however it affects you, I want to make sure how it might affect me in years to come. I want to make sure if you're laying the roadway, I want to make sure what I get on the other side. [00:59:33] I don't own a dog, so there's no dog house that I can be dropped into. I have it on good

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11. 8.f

    Board Re-Appointments: Carolyn Marlowe and Justin Billings, Parks and Recreation Advisory Board

    approved

    Council voted to re-appoint Carolyn Marlowe and Justin Billings to the Parks and Recreation Advisory Board. The votes were separated so the Mayor could abstain on his wife Carolyn Marlowe's appointment, and both re-appointments were approved.

    • motion:Motion to re-appoint Carolyn Marlowe to the Parks and Recreation Advisory Board. (passed)
    • motion:Motion to re-appoint Justin Billings to the Parks and Recreation Advisory Board. (passed)

    👤Carolyn Marlowe👤Justin Billings#Parks and Recreation Advisory Board

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    [00:59:41] authority. The couch is comfortable. I think a better part of valor may be to [00:59:48] separate the two votes and I will follow my normal customary of abstaining on my [00:59:56] wife's. If we could have the maker of the motion just amend it to... [01:00:00] provide that it only applies to Carolyn Marlowe for this particular vote. [01:00:04] Okay, for the first vote. If that's okay. So amended. Okay. Second. [01:00:09] In that case, all those in favor, please signify by saying aye. Aye. [01:00:13] Opposed, like sign, and I'm abstaining, [01:00:19] which is [01:00:20] probably the safest thing I can do. And don't forget to file your form. [01:00:24] Yes. [01:00:25] Could the clerk please make sure I get a form? [01:00:27] And [01:00:29] if we could now have a motion and second on Mr. Billings. [01:00:33] So moved. [01:00:37] Any further discussion? All those in favor, please signify by saying aye. Aye. [01:00:41] Opposed, like sign. [01:00:43] And I'd like to thank them both for their [01:00:45] service to the [01:00:47] better banker. [01:00:49] Yeah, I will. [01:00:50] She may be at home watching this, so I have to be careful what I'm saying tonight. [01:00:55] Next is a three-minute report on the development department. [01:01:01] What we've been doing since the beginning of the fiscal year. [01:01:04] And I'm going to start with the reception area, [01:01:07] which is staffed by Tina Infuso, and she has answered over 1,500 telephone [01:01:12] calls, [01:01:13] and she has warmly greeted [01:01:15] over 900 walk-in customers. [01:01:19] In the building division, which is staffed by Jim Evitz, the building [01:01:22] official, [01:01:24] Brad Weick, building inspector, and Tammy Ledford, permit technician. [01:01:28] They have processed 367 permit applications. [01:01:33] They've inspected 913 properties, [01:01:36] collected over $47,000 in permit fees with a value of over [01:01:41] almost $3 million in improvements. [01:01:44] We are reviewing the Main Street landing permit application. We received that [01:01:49] last week. [01:01:50] Also reviewing the Francis Avenue Park restroom [01:01:54] permit application, and there's a new permit for a new coffee shop at the [01:01:59] corner of Main and Congress. [01:02:01] Reviewing that as well. [01:02:03] Also working in that division on the community rating system audit. [01:02:09] In the planning division, which is staffed by [01:02:11] Chris Mettler and Gus Karpus, both senior planners, as well as Melanie Tyler, [01:02:16] development technician. [01:02:18] They've reviewed 70 permits for compliance with zoning, conducted five [01:02:23] landscape inspections, [01:02:25] issued 23 zoning clearance approvals, wrote four zoning compliance letters, [01:02:30] approved three alcohol permits, [01:02:32] processed the land use plan amendment and rezoning for North Bay that you heard [01:02:36] tonight, [01:02:37] and are in the process of looking at the amendment to the Hyundai [01:02:42] dealership land use plan amendment, which you'll see in the near future. [01:02:46] They worked on a comprehensive plan amendments for the downtown and [01:02:49] downtown core plan categories. [01:02:52] Currently working on code amendments for signage, [01:02:55] for dog-friendly dining, [01:02:57] for some changes to the residential exterior maintenance code, [01:03:02] as well as commercial development standards. [01:03:05] We're also working in that division on the development standards for the [01:03:10] future residences at Orange Lake. [01:03:12] Reviewing site plan updates from the Osnum Village [01:03:17] development, [01:03:18] updating all of the forms and the applications, [01:03:21] and finalizing the location and the content for the wayfinding signs with [01:03:26] the public works staff. [01:03:28] In the home improvement reimbursement grant program, which is staffed by [01:03:33] Erica Lindquist, [01:03:35] she has approved 17 grant applications this past few months, [01:03:39] valued at nearly $44,000 in improvements. [01:03:42] She's targeted 35 properties as needing improvements to which she's sent [01:03:48] out applications, [01:03:50] and she's mailed flyers about the program and the water bill. [01:03:54] Under the residential rental inspection program, which is staffed by Derek DeBuss, [01:04:00] he's completed the inspection of District 1, and over the past few months [01:04:03] he's did almost 200 inspections alone. [01:04:06] He's started compiling the database for the second district, which is south of [01:04:11] Main Street, and started preparing notices to those property owners. [01:04:15] He's responded to seven complaints and mailed 14 certified notices of [01:04:19] violation to those property owners. [01:04:23] The department has also enjoyed [01:04:25] purchasing the bicycle-shaped bike rack [01:04:28] for the sidewalk along Bank Street and Main Street. [01:04:32] We've redecorated the City Hall employee lounge. [01:04:36] We coordinated the employee Christmas breakfast with the recreation staff, and [01:04:40] we're currently working on redecorating the city manager's conference room. [01:04:45] Thank you for the opportunity. [01:04:47] Any questions? [01:04:50] I just want to mention that I'm the one that kind of brought up the [01:04:54] dogs dining in the restaurants, [01:04:56] and [01:04:57] I hope that can... I mean, I was at the land use [01:05:00] board meeting the other night, or the other day, and brought that up [01:05:03] where it all started and where it's left, but it's... [01:05:06] there is some kind of [01:05:08] concern about keeping it moving because [01:05:11] there's a $500 fine if they go back to these restaurants that they've already [01:05:15] warned. [01:05:17] You'll be happy to know you'll see it on your January 3rd agenda as the first [01:05:20] reading item. That'll be the first and then the second reading item? Yes. [01:05:22] Okay, I thought that might be because I was at that land use, but... Right. [01:05:26] Okay, I'll relay that to the couple of restaurants that brought that up to me [01:05:30] so that they can, if the health department does show up, that they can say that it's... [01:05:34] Are you optimistic that the permit, [01:05:37] or your review, will be completed [01:05:39] and that we will... [01:05:41] the permit will be issued to Main Street Landings so that [01:05:45] we put the ball in their court [01:05:48] so that they can [01:05:49] once again either [01:05:51] prove or unprove [01:05:54] to us, or at least prove to us [01:05:56] that they're going to follow through? I... [01:05:58] I intently watched [01:06:00] Mr. Iazzoni's fourteen-minute presentation at the last meeting when I [01:06:03] got back [01:06:05] and that seemed to be a very big topic of conversation [01:06:09] because you hadn't received it and it's very voluminous, [01:06:12] but over and above that is [01:06:13] Mr. Bella Thomas has a [01:06:15] burning issue that by April of 18 [01:06:18] she would like to make sure that [01:06:20] they follow through [01:06:22] and I just want to be proved wrong [01:06:26] that they haven't [01:06:27] exer... they haven't... [01:06:29] they haven't performed yet [01:06:31] so I want every opportunity to put the ball in their court

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12. 8.g

    Three Minute Report: Development Department

    discussed

    Development Department reported plans for a permit (likely Hacienda or related project) are under review with comment letter to be issued by year-end; permit issuance expected February or March. Councilman Davis then used the floor to advocate redirecting the $2.2 million Recreation Center renovation funds toward the city's five-year road paving program, citing Congress, Madison, Massachusetts and other streets in need of repair. Deputy Mayor began rebutting Davis's position.

    📍Congress📍Grand📍Gulf📍Hacienda📍Louisiana📍Madison📍Main Street Landings📍Maine📍Massachusetts📍Orange Lake🏢Kimley-Horn🏢Silver Sneakers👤Deputy Mayor👤Mayor👤Mr. Davis#Five-year pavement management program#Penny for Pasco#Recreation Center renovation ($2.2 million)#Silver Sneakers contract

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    [01:06:35] so we can get this underway. [01:06:37] Well I can tell you that all of the [01:06:39] various departments are reviewing the plans and they are [01:06:42] fairly voluminous and we'll be issuing a comment letter to them [01:06:46] by the end of this year [01:06:48] which... to which they will respond with probably revised plans, so there's a little bit of... [01:06:52] there's a little bit of back and forth that goes on before we actually issue the permit. [01:06:56] So our issuance of the permit could go out to February or March depending on the back and forth. [01:07:01] Yeah, I wouldn't expect it to take that long, but it won't be done by... [01:07:04] before the end of the year just by the nature of the job and it's... [01:07:09] the size of the work that's going to be done. [01:07:11] I started to question end of the year, but that's only two weeks away, so... [01:07:17] Thank you and you will be pleased to know that bike rack was in use the other day. [01:07:20] Somebody was actually using it. [01:07:25] Thank you very much. We're here to communications and reports. Mr. Davis. [01:07:33] I'm going to come down and talk to you. [01:07:36] We don't get it too often to get to talk to each other and I'd like a little face-to-face. [01:07:44] I'm going to put two things together and I think these two things together are real important. [01:07:50] We've been working real hard on this recreation center [01:07:55] and we've been addressing the city roads. [01:07:59] I think my opinion that Kimberly Horne looked in the pot of $2.2 million and said, [01:08:05] yeah, we can spend it and put together a beautiful picture for us. [01:08:10] It's going to be 2,200 square feet at $1,000 a square foot. [01:08:14] It's actually what we're getting with a lot of other foo-foo stuff, [01:08:17] decking, new front entrance, new front desk, things of that sort. [01:08:24] We have 250 members that are city residents. [01:08:26] We have 225 members that are non-city residents. [01:08:29] We have a figure that we cannot identify at this point on how many people come that are [01:08:36] silver sneaker people. [01:08:38] We have a number of 815 that have been there since the three years that we've had the contract [01:08:43] with silver sneakers, but we can't identify really right now how many have actually shown [01:08:48] up in the last year. [01:08:51] Silver sneakers might not be around anymore. [01:08:54] There's that project that we're looking at. [01:08:57] That same $2.2 million can be used to fix the roads in the town. [01:09:01] We got a five-year pavement management program that we're looking at right now. [01:09:08] The citizens that I represent came here and said that they don't want to be any non-ad valorem [01:09:15] taxes addressing the paving situation. [01:09:19] The system that we have right now, they're fine with some of our pain on that system [01:09:23] right now. [01:09:24] To do that five-year program takes $1.7 million a year for five years. [01:09:30] The main arteries in town that'll be addressed in that are Congress, Madison, Massachusetts, [01:09:36] Grand, Louisiana, Maine, and Gulf, plus well over 20 neighborhood streets. [01:09:43] It's a major plan, and the reason it's a major plan is because we haven't addressed roads [01:09:46] in the last five years. [01:09:49] To do that $1.7 million, we're going to have penny for PASCO, about $700,000 for the next [01:09:55] X amount of years that we can utilize to do that. [01:10:00] We're still short $1 million a year. [01:10:02] If we took that $2.2 million that we're looking at putting in the rec center for those 250 [01:10:07] city resident memberships, and we took that and divided it by three, that'd be a little [01:10:11] over $750,000, around $750,000. [01:10:15] That would give us $1.4 million for the first three years, $700,000 for the next two years [01:10:20] to look at our streets. [01:10:21] I think that's more where the citizens would like to spend their money at this point, if [01:10:26] you look at those roads, especially Congress, Mass, and Madison. [01:10:31] Those streets are in need of repair today, yesterday, and also we're looking at the Main [01:10:39] Street landings. [01:10:40] We just got through talking about that coming. [01:10:42] We've got Orange Lake residents. [01:10:44] There's another 80 units. [01:10:45] Those are 170 units between the two of them, and the Hacienda would be people in and out [01:10:50] all day. [01:10:51] We need to address the roads. [01:10:53] My line is that roads aren't pretty, but they are the infrastructure of this town. [01:11:00] We need that throughout the town, not just in one area, meaning the rec center. [01:11:04] I just want to give you a heads up that I'm talking about this all over town. [01:11:10] I've talked to numerous city fathers and mothers, if you can use that, and I'm going [01:11:15] to continue addressing this. [01:11:18] Thank you, Mr. Davis. [01:11:20] Deputy Mayor. [01:11:21] Yeah, thanks, Mr. Mayor. [01:11:24] I really wasn't going to kind of delve into this, but Mr. Davis, once again, has taken [01:11:31] the podium to talk to us. [01:11:34] At this point in time, I feel it's only appropriate that I address some of his concerns, as well [01:11:42] as looking at the last meeting and looking at those snippets that you get. [01:11:53] Mr. Davis has the right to do what he wants to as a city councilman. [01:11:59] He can take any message that he likes, but I find it interesting, and he's been on the [01:12:14] recreation thing. [01:12:16] We've delayed this thing over a year plus. [01:12:20] If we'd have done just something over the last year there, we wouldn't be discussing [01:12:24] this now, but we tried to work within the council people that were up for reelection [01:12:30] last year, which Mr. Davis was, and we tried to work within that to make sure that we gathered [01:12:35] all the right information. [01:12:37] We went out and did those things, and he can talk. [01:12:43] I expect I'm going to be talking to a lot of people, too, and I expect everybody that [01:12:46] has concerns to email me. [01:12:49] This is my file I've started with people's concerns. [01:12:52] It isn't right point for point with what Mr. Davis talks about as to the money and [01:12:57] the moving and what I call the bright, shiny object, and you squirrel over here and you [01:13:02] go over there, but I recognize that we all have a role here, and that if we would have

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13. 9Communications▶ 1:13:05
14. 10Adjournment▶ 1:37:20
15. 1Call to Order – Roll Call
16. 2

    Pledge of Allegiance

    Pledge of Allegiance.
17. 3

    Moment of Silence

    Moment of silence.
18. 4

    Approval of December 6, 2016 Regular Meeting Minutes

    Approval of the minutes from the December 6, 2016 regular meeting.